Available to G Suite users with Google Drive since 2013, Google Keep helps employees capture their thoughts, ideas, action items, and more in one easy-to-access place. As of today, Google Keep is a G Suite core service when used within a domain, and it has been added to existing G Suite agreements for most customers. In addition, Keep is now accessible in Google Docs, so employees can easily revisit and repurpose their notes.
G Suite core service
Keep now has the same technical support and service level commitments as any other core service, like Gmail or Google Drive. Going forward, domains using Keep will receive the following benefits:
In addition, we’re giving G Suite admins greater control over Keep usage in their organizations, by allowing them to turn the app on or off for their domains. The steps to do so will depend on an organization’s current use of Google Drive. For example:
1. If you currently have Google Drive enabled for your organization, your users have had access to Keep and will continue to have access to Keep following this launch. If you would like to turn Keep access OFF, you can now do so from the Admin console (Apps > G Suite > Keep).
2. If you do not have Drive enabled for your organization, your users have not had access to Keep. Should you choose to turn on Drive in the future, Keep will be turned ON for your organization if you’ve opted into automatically receiving new services in the Admin console and turned OFF for your organization if you’ve chosen to manually enable new services. You will be able enable or disable the application from the Admin console at any time.
When turned on, Keep will respect a subset of the sharing settings applied to Google Drive.
View and create Keep notes in Docs
The improvements to Keep don’t just apply to admins. End users can now view and create Keep notes in Google Docs on the web. Starting today, simply select “Keep notepad” from the Tools menu to pull up a sidebar containing your notes from Keep (and the option to search them). You can then edit those notes and drag and drop them into your document.
If you’re inspired by the content already in your doc, you can create a new note by highlighting the relevant text, right-clicking, and selecting “Save to Keep notepad.” Or, if you simply want to create a new note with brand-new content, you can start typing in the “Take a note...” box in the notepad. All notes you create while in a document will be added to a “related” section within the sidebar. When you then view those notes in Keep, they will include a link back to the document in which they were created.
For additional details, check out More Information below.
Launch Details
Release track:
Launching to both Rapid release and Scheduled release
Editions:
Available to G Suite Basic, Business, Enterprise, Education, and Nonprofit editions
Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)
Impact:
Admins and end users
Action:
Admin action suggested/FYI
More Information
G Suite Learning Center: Keep
Help Center: Get started with Keep
Help Center: Turn Keep on or off for users
Help Center: Set Keep sharing settings
Help Center: Use Google Keep in a document
Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates
G Suite core service
Keep now has the same technical support and service level commitments as any other core service, like Gmail or Google Drive. Going forward, domains using Keep will receive the following benefits:
- Keep content will be handled as specified in your G Suite agreement.
- Keep will be compliant with the terms, conditions, and service levels defined in the G Suite Technical Support Services Guidelines and the G Suite Service Level Agreement.
- Keep will be added as a monitored service to the G Suite Status Dashboard.
In addition, we’re giving G Suite admins greater control over Keep usage in their organizations, by allowing them to turn the app on or off for their domains. The steps to do so will depend on an organization’s current use of Google Drive. For example:
1. If you currently have Google Drive enabled for your organization, your users have had access to Keep and will continue to have access to Keep following this launch. If you would like to turn Keep access OFF, you can now do so from the Admin console (Apps > G Suite > Keep).
2. If you do not have Drive enabled for your organization, your users have not had access to Keep. Should you choose to turn on Drive in the future, Keep will be turned ON for your organization if you’ve opted into automatically receiving new services in the Admin console and turned OFF for your organization if you’ve chosen to manually enable new services. You will be able enable or disable the application from the Admin console at any time.
When turned on, Keep will respect a subset of the sharing settings applied to Google Drive.
View and create Keep notes in Docs
The improvements to Keep don’t just apply to admins. End users can now view and create Keep notes in Google Docs on the web. Starting today, simply select “Keep notepad” from the Tools menu to pull up a sidebar containing your notes from Keep (and the option to search them). You can then edit those notes and drag and drop them into your document.
If you’re inspired by the content already in your doc, you can create a new note by highlighting the relevant text, right-clicking, and selecting “Save to Keep notepad.” Or, if you simply want to create a new note with brand-new content, you can start typing in the “Take a note...” box in the notepad. All notes you create while in a document will be added to a “related” section within the sidebar. When you then view those notes in Keep, they will include a link back to the document in which they were created.
For additional details, check out More Information below.
Launch Details
Release track:
Launching to both Rapid release and Scheduled release
Editions:
Available to G Suite Basic, Business, Enterprise, Education, and Nonprofit editions
Rollout pace:
Gradual rollout (potentially longer than 3 days for feature visibility)
Impact:
Admins and end users
Action:
Admin action suggested/FYI
More Information
G Suite Learning Center: Keep
Help Center: Get started with Keep
Help Center: Turn Keep on or off for users
Help Center: Set Keep sharing settings
Help Center: Use Google Keep in a document
Launch release calendar
Launch detail categories
Get these product update alerts by email
Subscribe to the RSS feed of these updates