Update
[December 13, 2021]: This beta is now closed and will no longer be accepting new applications.
What’s changing
We’re launching a new beta that makes it easier for admins and delegated admins to move folders from My Drive to shared drives. This beta will add several usability enhancements including:
- Retaining folder IDs (“copyless moves”) to reduce disruption due to the move
- Preventing moves that would exceed any shared drive limits
- Reparenting any unmovable items under the item owner's My Drive root, and creating shortcuts in the existing hierarchy as a reference
See below for more information and availability.
Who’s impacted
Admins
Why you’d use it
Shared drives are a powerful way to empower teams and organizations to store, access, and collaborate on files. With this beta, admins and delegated admins will notice significant improvements when moving folders from My Drive to shared drives.
Currently, when admins move folders, the existing folder IDs change, existing links to these folders can break, and impacts on shared drive limits are unclear. With this beta, folder IDs will not change and moves that can potentially exceed any shared drive limits will be rejected.
We hope this streamlined process will allow admins to confidently migrate folders from My Drive to shared drives by providing them with more context on the changes they’re making.
Additional details
In the coming months, we will introduce end user support for moving My Drive folders to shared drives. We will provide an update on the Workspace Updates Blog when the end user portion of this feature becomes available.
Dragging and dropping a folder from My Drive into a shared drive
Getting started
- Admins: If accepted into the beta, visit the Help Center to learn more about moving folders from My Drive to shared drives.
- End user: There is no end user impact.
Availability
- Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits, as well as G Suite Business customers
- Not available to Google Workspace Business Starter and G Suite Basic customers, as well as users with personal Google Accounts