What’s changing
We’re introducing new API functionality which allows you to automate the process of finding conflicting accounts and inviting them to join your organization.
Who’s impacted
Admins, end users, and developers
Why you’d use it
When employees create a Google account using one of your organization’s domains to access Google services, this is known as an unmanaged account. Unmanaged accounts are not ideal for managing users and keeping their work data secure.
Additionally, should an admin try to create a managed account with the same name, this conflict will prevent a managed account from being created. Using the UserInvitation API functionality, you can send a request to convert their personal account to a Google Workspace account.
While the same action can be manually performed with the Transfer Tool, the API allows unmanaged accounts to be identified and remediated programmatically, using logic that best suits your needs.
Getting started
- Admins and Developers:
- Use this developer documentation to learn more about the “UserInvitation” API functionality and creating and managing user invitations.
- Visit the Help Center to learn more about the unmanaged accounts and the Transfer Tool.
- End users:
- If you accept the request from your admin to transfer their account, your admin will be granted access to their data and the ability to manage your account.
- If you don’t accept the invitation, you will have to rename your account. Your administrator can create a new, managed account for you.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 25, 2022
Availability
- Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Cloud Identity Premium and Cloud Identity Free customers
- Not available to Google Workspace Essentials,, Enterprise Essentials, Education Standard, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers