What’s changing We’re introducing simplified controls for meeting access in Google Meet. These will replace the existing
Quick access meeting settings and the
admin setting to turn Quick access on or off by default will be removed.
This update will begin rolling out on July 17, 2023.
From a Google Calendar invite or Google Meet itself, meeting organizers will now be able to pick from the following three levels of access:
Open: Anyone with a meeting link will be able to join your meetings. No one will have to ask to join. Anyone can dial in. Trusted: Anyone within the meeting hosts’ organization will be able to join without having to ask to join (AKA knocking). Anyone outside the organization but invited via a Google Calendar event, or anyone invited from within the meeting, will also be able to join without having to ask to join. Anyone can dial in. Everybody else will have to ask to join. Restricted: Only someone who is invited via a Google Calendar event or someone invited from within the meeting by a host will be able to join. Everyone else will have to ask to join, including participants inside a host’s organization who aren’t included on the invite, and those dialing in.
Additionally, meeting hosts can configure whether guests can join the meeting before hosts.
See below for more information regarding how the new behavior will be applied to new and existing meetings:
Workspace Edition
New Meetings
Existing Meetings with Quick Access “OFF”
Existing Meetings with Quick Access “ON”
Business users
If you use Meet with a paid work account then by default all your new meetings will be set to TRUSTED and your guests will be able to join before you.
Meetings will default to RESTRICTED and your guests won’t be able to join your meetings until you join
Meetings will default to TRUSTED and your guests will be able to join before you.
Education users
If you use Meet with a paid school account then by default all your new meetings will be set to TRUSTED and your guests will be able to join before you.
Any meetings created via Google Classroom will be set to RESTRICTED and your guests won’t be able to join before you.
Meetings will default to RESTRICTED and your guests won’t be able to join before you.
Meetings will default to TRUSTED and your guests will be able to join before you.
Workspace Individual, Google One Subscribers, and users with personal Google accounts
New Meetings
Existing Meetings
By default all your new meetings will be set to TRUSTED and your guests will be able to join before you.
Anyone who is invited to a meeting via a Google Calendar invite will be considered as “trusted”.
For any meetings previously created by you, those will also default to TRUSTED and your guests will be able to join before you.
You won’t see an option to create Restricted meetings.
Who's impacted Admins and end users
Why it matters To help ensure your meetings run as smoothly as possible, we made the decision to replace the Quick access settings with a more intuitive and explicit set of controls for meeting organizers and hosts.
Getting started Admins: End users: You can follow this post in our community forum to stay on top of the latest news regarding this update. We recommend familiarizing yourself with the chart above, which explains more about the new default access settings, so you can adjust your settings as needed.
Rollout pace
Availability Available to all Google Workspace customers and users with personal Google Accounts
.png)
