What’s changing
We’re introducing simplified controls for meeting access in Google Meet. These will replace the existing Quick access meeting settings and the admin setting to turn Quick access on or off by default will be removed. This update will begin rolling out on July 17, 2023.
From a Google Calendar invite or Google Meet itself, meeting organizers will now be able to pick from the following three levels of access:
- Open:
- Anyone with a meeting link will be able to join your meetings.
- No one will have to ask to join.
- Anyone can dial in.
- Trusted:
- Anyone within the meeting hosts’ organization will be able to join without having to ask to join (AKA knocking).
- Anyone outside the organization but invited via a Google Calendar event, or anyone invited from within the meeting, will also be able to join without having to ask to join.
- Anyone can dial in.
- Everybody else will have to ask to join.
- Restricted:
- Only someone who is invited via a Google Calendar event or someone invited from within the meeting by a host will be able to join.
- Everyone else will have to ask to join, including participants inside a host’s organization who aren’t included on the invite, and those dialing in.
Additionally, meeting hosts can configure whether guests can join the meeting before hosts.
See below for more information regarding how the new behavior will be applied to new and existing meetings:
Who's impacted
Admins and end users
Why it matters
To help ensure your meetings run as smoothly as possible, we made the decision to replace the Quick access settings with a more intuitive and explicit set of controls for meeting organizers and hosts.
Getting started
- Admins:
- As part of this update, we will be removing the Quick access setting in the Admin console.
- You can follow this post in our community forum to stay on top of the latest news regarding this update.
- End users:
- You can follow this post in our community forum to stay on top of the latest news regarding this update.
- We recommend familiarizing yourself with the chart above, which explains more about the new default access settings, so you can adjust your settings as needed.
Rollout pace
- Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 17, 2023
Availability
- Available to all Google Workspace customers and users with personal Google Accounts