Friday, October 25, 2024

The Gemini app is now a core service with enterprise-grade data protection for more Google Workspace editions

What’s changing

As we recently announced, driven by our belief that generative AI can be transformative for every user, the standalone Gemini app (gemini.google.com) will now be included as part of most Google Workspace editions. With enterprise-grade data protections built in, users can now save time and deliver higher quality work — securely and compliantly — with an AI-powered assistant at work.

Beginning today, the Gemini app is now available as a core service with enterprise-grade data protection for Google Workspace users with the following editions:

  • Business Starter, Business Standard, Business Plus
  • Enterprise Starter, Enterprise Standard, Enterprise Plus
  • Frontline Starter, Frontline Standard
  • Essentials, Enterprise Essentials, Enterprise Essentials Plus
  • Education Standard, Education Plus 
  • Google Workspace for Nonprofits

Additional details

As a core service, the Gemini app will be covered under your existing Google Workspace or Google Workspace for Education agreement and will include the same technical support as other Workspace services. Gemini prompts, data, or generated responses won’t be reviewed by human reviewers or otherwise used to improve generative AI models without permission. More information on how we’re protecting your Google Workspace data in the era of generative AI can be found here.

Note: For Education customers, added data protection is available in the Gemini app as either a core or additional service.

Admin console service settings update
As part of this launch, we will be streamlining the Gemini app service settings in the Admin console. Specifically, we will be transitioning to a single checkbox for the user access setting:

The updated Gemini service setting (Admin console > Generative AI > Gemini app > User Access)



When the setting is unchecked (default state for most customers), the Gemini app as a core service with enterprise-grade data protection will be enabled only for:

  • Gemini for Workspace licensed users
  • Users with a qualifying Workspace edition


When the setting is checked, the Gemini app will be enabled for all users, specifically:

  • Gemini for Workspace licensed users
  • Users with a qualifying Workspace edition
  • Users without a qualifying Workspace edition can access the Gemini app as an additional service

Broader availability of Workspace extensions in Gemini
Expanding the Gemini app as a core service also allows these Workspace editions to leverage Google Workspace extensions in Gemini, which are currently available in open beta for users 18 and older. Once enabled by an admin, extensions allow Gemini to cross reference various Google Workspace apps, like Gmail, Drive, Docs, Calendar, Keep and Tasks, as data sources to better inform its responses. Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization. 


Getting started

  • Admins: 
    • For new Google Workspace Business, Enterprise, and Frontline customers: Access to the Gemini app as a core service with enterprise-grade data protection will be ON by default. 
    • For new Workspace for Education customers: Access to the Gemini app will be OFF by default for Primary and Secondary (K12) customers, and ON by default for Higher Education customers.
    • Visit the Help Center to learn more about turning the Gemini app on or off for users.

  • End users: Visit the Help Center to learn more about using the Gemini app.


Rollout pace



Availability

This update is applicable for Google Workspace:
  • Business Starter, Business Standard, Business Plus
  • Enterprise Starter, Enterprise Standard, Enterprise Plus
  • Frontline Starter, Frontline Standard
  • Essentials, Enterprise Essentials, Enterprise Essentials Plus
  • Google Workspace for Nonprofits edition
  • Education Standard, Education Plus

Resources