What’s changing

Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. We know that switching between apps to complete tasks can be tedious and time consuming, so with Gemini now able to connect across your apps, like Gmail, Docs, Calendar, and Drive, it can provide more context to your prompts and help you be more productive. 


Generative AI > Gemini App > Apps > Allow access to Workspace apps after beta (upcoming general availability)


As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. Starting today, admins can decide whether access is ON or OFF when the feature becomes generally available using the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting.

Providing the admin setting ahead of general availability provides admins time to review their configuration ahead of the launch:

  • No action is required if you want Workspace apps to remain “ON” for users with the Gemini app enabled.
  • If you do not want your users to access Workspace apps in the Gemini app or have custom settings at the user, group, or organizational unit (OU) levels, please configure the “Allow access to Workspace apps after Beta (upcoming general availability)” setting as soon as possible.

Additional details

  • Workspace apps are only available to users 18+.
  • Google Workspace apps honors access control settings for files within Drive, meaning users can only access files that they own or have been shared with them (excluding files shared via Shared Drive).
  • Your use of Gemini with Workspace apps is governed by your organization’s Workspace agreement, including the Cloud Data Processing Addendum. Your chats and uploaded files in Gemini app won’t be reviewed by human reviewers or otherwise used to train generative AI models without your permission. Refer here for more detail.
  • The beta setting, “Allow access to Workspace apps in Beta (current phase)”, will be removed from the admin console once the feature becomes generally available.
  • Workspace apps are not available to Google Workspace users accessing Gemini as an additional Google service.
  • This update does not impact your current Gemini app service setting.

Getting started

  • Admins: Review and update the Workspace apps setting before the general availability expected to begin at the end of April. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.
  • End users: If enabled by your admin, connecting Google Workspace allows users 18 and older to summarize, get quick answers, and find information from apps and services like Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace apps.

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard, Plus
  • Enterprise Starter, Standard, Plus
  • Education Fundamentals, Standard, and Plus
  • Frontline Starter and Standard
  • Essentials, Enterprise Essentials, and Enterprise Essentials Plus
  • Nonprofits
Available for Google Workspace customers with these add-ons:
  • Gemini Business*
  • Gemini Enterprise*
  • Gemini Education
  • Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

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