January 26, 2026
New admin controls for "Take notes for me" sharing settings in Google Meet
We are introducing two new admin settings to give you more control over how meeting notes generated by "Take notes for me" are shared within your organization. These settings allow you to:
- Set a default sharing value: Choose who should receive access to the Take notes for me document and the recap email by default.
- Restrict host overrides: Decide whether meeting hosts and co-hosts have the ability to change these sharing settings during a meeting.
Previously, sharing settings for Take notes for me were primarily managed by meeting hosts in-call. These updates allow administrators to set defaults and restrictions based on company policies.
Getting started
- Admins: The default sharing selection is “Invited guests in your organization.” You can change this to “All invited guests” or “The host and co-hosts.” The setting to “Allow hosts to change who notes are shared to” is ON by default. When toggled OFF, hosts cannot change the sharing level, and the default value you select will be enforced. Visit the Help Center to learn more about letting Google Meet AI take notes for your users.
- End users: Visit the Help Center to learn more about Take notes for me in Google Meet.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on January 26, 2026
Availability
- Business Standard and Plus
- Enterprise Standard and Plus
- Frontline Plus
- Google AI Pro for Education
Resources
- Google Help: Take notes for me in Google Meet