March 12, 2026
Use Help me schedule in Gmail to easily set up a meeting time with multiple guests
Finding time to meet often requires numerous back-and-forth emails, particularly when coordinating between multiple internal and external stakeholders. To address this, we are expanding the "Help me schedule" functionality in Gmail (introduced in October 2025) to support group meetings.
Previously, "Help me schedule" was limited to scheduling between two individuals. With this update, users can now coordinate meetings with multiple guests directly from the Gmail compose window.
Gemini in Gmail detects when you are trying to coordinate a time within an email and will surface a Help me schedule button in the toolbar. If there is more than one recipient on the thread, Gemini will propose ideal time slots that work for you and any colleagues, if you have visibility to their calendar. While the initial guest list is pulled automatically from the email thread, users have full control to edit guests as needed.
When a recipient receives the email, they can cross-reference the proposed availability against their own colleagues' schedules. Once a recipient selects a time, a Calendar invite is automatically sent to all guests.
Core capabilities:
- Analyze schedules and suggest meeting times: Gemini proposes ideal time slots that work for you and your colleagues (that you have calendar visibility for), based on their availability, working hours, and other factors
- Manage guest list: The initial guest list for the meeting gets pulled automatically from the email thread, and users have full control to edit the guests
- Automate invites: Once a recipient selects a time, a Calendar invite is automatically sent to all guests, including external participants.
Getting started
- Admins: Visit our Help Center to learn how to manage access to Gemini features in Workspace services.
- End users: Visit the Help Center to learn more about scheduling events in Gmail.
Rollout pace
- Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on February 25, 2026
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 16, 2026
Availability
- Business: Business Standard and Plus
- Enterprise: Enterprise Starter, Standard, and Plus
- AI Add-ons: Google AI Pro for Education
- Other Editions: Frontline Plus
Resources
- Google Help: Schedule events in Gmail
- Google Workspace Updates Blog: Use Help me schedule to easily set up a meeting time over email