View supporting calendar delegates in meeting guest list

When viewing a guest list in Google Calendar on the web, you will now see a new icon next to leaders who have a calendar delegate assisting them with scheduling support. Hovering over the icon will display the person’s information, allowing you to easily initiate a chat with them directly.

This update helps users quickly identify and contact the appropriate scheduling support for a leader to streamline communication and event coordination.

This icon is visible in several calendar views:

• Event details view
• Full-screen creation
• Side-by-side scheduling view

New icon surfacing the calendar delegate of a leader in the guest list in event details view

Although we use the name "delegate," it is actually independent of calendar sharing permissions and it is sourced by PeopleAPI. We are using the following relations from PeopleAPI: "Assistant", "Admin Assistant" or "Exec Assistant". Therefore, it will match the data shown in Google Contacts. See this documentation for using the Workspace Admin SDK API. 

If someone is supported by multiple assistants, then all will be displayed - there will be multiple icons shown next to the person, and each one will show one of their assistants details when you hover over it. 

Getting started

• Admins: There is no admin control for this feature.
• End users: There is no end-user setting for this feature. Simply hover over the icon next to the person’s name to see more information about their scheduling support.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 23, 2026
• Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on August 3, 2026

Availability

• Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts