Manage external sharing for Gemini Notebook in the Admin console

Google Workspace administrators can now enable external sharing for Gemini Notebook using granular controls in the Admin console. Previously, administrators only had a single high-level toggle to turn Gemini Notebook completely on or off for their entire organization. This update introduces four sharing options, allowing administrators to empower their organization’s sharing workflows. These settings can be enabled at the domain, organizational unit (OU), or group level, providing some flexibility for distinct sets of users.

The options include:

• Off: Users cannot share notebooks with anyone outside the domain. This is the default setting.
• Trusted Domains: Users can share notebooks externally, but sharing is strictly restricted to email addresses within a specified allowlist of trusted domains.
• On: Users can share notebooks with any external email address.
• On with public notebook sharing: Users can create and share public notebooks with anyone with a link. Individual emails do not need to be added as a sharee.

Getting started

• Admins: This feature will be OFF by default and can be controlled at the domain, OU, and group level. Visit the Help Center to learn more about managing Gemini Notebook sharing settings.
• End users: There is no end user setting for this feature. Visit the Help Center to learn more about Gemini Notebook, including how to share notebooks.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility)  starting on September 10, 2026

Availability

• Available to all Google Workspace customers

Resources

• Google Workspace Admin Help: Manage Gemini Notebook sharing settings
• Gemini Notebook Help: Create a notebook in Gemini Notebook