Display Custom Policy in the Green Room before Google Meet Calls

To help ensure end users at your organization are familiar with your organization’s policies for handling meeting artifacts like recordings, transcriptions and notes by Gemini, we’re introducing the ability to set custom policy text from the admin console that is displayed prior to users joining Google Meet calls.

As an admin, you’ll be able to display a custom, short message that appears in the Green Room prior to users joining a Meet call and even include a URL to a webpage that includes more information about your company's policies. You can choose to have this policy always be displayed or only when the meeting is currently being recorded, transcribed, or notes are being taken by Gemini.

Getting started

• Admins: This feature will be OFF by default and can be enabled at the OU level under Meet Safety Settings. Visit the Help Center to learn more about displaying a notice before video meetings.
• End users: No action needed. 

Rollout pace

• Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) started on November 2, 2026. 

Availability

• Business: Business Standard, and Plus
• Enterprise: Enterprise Standard, and Plus
• Education: Education Fundamentals, Standard, and Plus
• Other Editions: Frontline Plus
• Education Add-ons: Google AI Pro for Education

Resources

• Google Workspace Admin Help: Display a policy or notice before video meetings
• Google Meet Help: Take notes for me in Google Meet