This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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We’re introducing enhancements to the Google Meet starter step in Google Workspace Studio. As part of this, the step When a meeting transcript is ready has been renamed When meeting outputs are ready. This step now allows you to decide if the workflow should run when either meeting transcripts or Notes by Gemini are ready. Previously, only meeting transcripts would trigger the flow to run.

In addition, you can now select up to 100 different meetings to trigger your flow whereas in the past you could only select one meeting. This update allows you to easily automate the same process for multiple events.

Use the updated “When meeting outputs are ready” starter step

With these enhancements, you gain greater precision in managing which meeting artifacts and which specific meetings activate your workflow.

Block time on your calendar
We’re also making it possible for Workspace Studio flows to block time on your calendar.

You can use the “Block time” step with “Ask Gemini” or “Extract” steps to automate use cases like adding a reminder block on your calendar for an appointment confirmation or required training you received in email, or to schedule focus time. The event the flow creates is just for you and no guests can be added.

Use the “Block time” step to create an event for you in your calendar

Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access*
*Starting June 1, 2026, users with AI Expanded Access licenses will have higher limits on usage of Workspace Studio.

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Professionals are using Gemini in Chrome to accelerate their daily workflows—from summarizing complex reports to drafting client emails and analyzing market data.

Until now, repeating a high-value AI task meant re-entering the same prompt every time you navigated to a new page or document. To streamline your workday, we’re launching skills in Chrome for eligible Workspace users. This feature allows you to save your most effective prompts and run them instantly with a single click, no matter where you are on the web.

By turning your proven prompts into reusable skills, you can focus less on prompt engineering and more on high-impact work.

Getting started

Rollout pace

Availability 

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Starter, Standard, and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Frontline Starter, Standard, and Plus; Enterprise Essentials and Enterprise Essentials Plus; Nonprofits
  • Education Add-ons: Google AI Pro for Education
  • Other Add-ons: AI Expanded Access

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We’re introducing a new feature that allows administrators to require explicit consent from meeting participants before automatic note-taking, recording, and/or transcription begins. With this update, admins can ensure that participants on supported devices must actively agree to be recorded, be transcribed, or have notes enabled.

Getting started

  • Admins: This feature will be OFF by default and can be enabled at the domain, OU, or group level. You can find these settings in the Admin console Visit the Help Center to learn more.

Dialog showing consent required for meeting attendee

  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Availability

These editions include consent for notes, recordings, and transcripts:

  • Business: Business Standard and Plus
  • Enterprise: Enterprise Standard and Plus
  • Other Editions: Frontline Plus
  • Education Add-ons: Google AI Pro for Education

These editions include consent for transcripts and recordings:

  • Enterprise: Enterprise Starter
  • Education: Education Plus
  • Education Add-ons: Teaching and Learning

These editions include consent for recording:

  • Other Editions: Essentials Starter, Enterprise Essentials

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We are introducing the ability to set custom, persistent instructions for Gemini in Google Docs. These instructions ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.

Users can add instructions and rules using Gemini in the side panel of Docs such as "Always respond in bullet points," "When summarizing Docs, always include a 3 bullet points at the top."" or "Use a concise and professional tone for all my documents."

Note that users are currently limited to 1000 active instructions.

Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Starter, Standard, and Plus
  • Education: Education Plus
  • Consumer: Google AI Plus, Pro, and Ultra
  • Other Editions: Frontline Plus
  • Education Add-Ons: Google AI Pro for Education, Teaching and Learning
  • Other Add-Ons: AI Expanded Access; AI Ultra Access

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Securely managing access for generative AI and agent actions to Workspace data is easier ever than before with the new AI control center in the Admin console. This new capability gives enterprise organizations greater visibility and control, especially for teams with stringent data security and compliance requirements.

With the AI control center, admins will feel empowered to confidently deploy and adopt AI in their organizations through

  • A single pane of glass that provides a centralized view of security and governance settings for generative AI and agent actions
  • More granular security, governance, and auditing capabilities for Gemini and agentic solutions accessing Workspace data
  • Additional integrations with other 1P and 3P AI apps to manage AI access and controls to Workspace data
Additional details
The AI control center has four core modules, each addressing key areas of interest for administrators.

  1. Monitor and control AI access: Provides immediate visibility into who is using AI in your organization. It features direct links to Gemini usage reports and core management settings for the Gemini app, Gemini for Workspace and other AI features. To start, the AI control center will show usage for Gmail, Drive, Docs, Sheets, Slides, Meet, Calendar, Chat, and the Gemini App.
  2. Manage security for AI products: Enables granular authority over specific services, such as Gemini in Meet, allowing admins to ensure every AI surface adheres to domain-specific data and security policies.
  3. Manage fundamental security: Anchors AI usage in a secure environment by surfacing foundational protections like classification labels, trust rules, and data protection rules to prevent oversharing and data leaks also when using AI.
  4. Review privacy, abuse, and compliance standards: Directs admins to Google’s guaranteed safeguards, including our "Secure by Design" architecture and the commitment that your domain's data is never used to train our models.
Throughout the AI control center, certain settings will be marked “Coming soon,” allowing admins to plan longer-term rollouts with future capabilities in mind.

Getting started

  • Admins: The AI control center is available by default in the Google Admin console under Generative AI > AI control center. No manual opt-in is required to access the dashboard. Visit the Help Center to learn more about managing AI security and data privacy.
  • End users: No end user action is required. This feature provides administrative visibility and control within the Admin console.

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus

Resources

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Useful Links

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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