Google Vault now supports eDiscovery filtered exports for Gemini in Workspace. This update adds a new data source to our AI compliance capabilities, allowing administrators to filter and export users' Gemini in Workspace conversations across apps like Gmail, Drive, Docs, Sheets, Slides and Meet in line with the security controls and privacy provisions of Vault:

• Filter conversations by custodian and date range: Define export scopes by specific user accounts or organizational units (OUs) up to 5,000 users in size, and filter by a specific date range (with time zone selection).
• Export conversations in a JSON format: Export matching conversation histories via the Vault UI or API. While exported in JSON, the metadata tags align with the GenAI conversation format used in the Gemini app.
• Include conversation context: Exports include user prompts, AI responses, generated attachments (such as images), and links to referenced Workspace files (such as Drive documents or Gmail threads) and citations.

Google Vault enables customers to govern and export their Google Workspace data from a central tool to meet legal and regulatory obligations. Additional information governance features for Gemini in Workspace, such as retention rules and litigation holds, will follow in future releases.

Additional details

• Application scope: This update captures Gemini in Workspace conversations created when conversation history is turned on across integrated Workspace apps (Gmail, Drive, Docs, Sheets, Slides, and Meet). 
• Conversation history settings: Admins can use OU-level conversation history and deletion settings in the Admin console to govern data retention (such as preventing manual conversation deletion by users or configuring automatic deletion after a period of inactivity).
• UI experience: Admins can start an export directly from the Search tab in Vault by selecting "Gemini in Workspace" from the newly alphabetized service dropdown, entering their filter criteria, and clicking "Export."
• API support: Support for Vault API users will be available within 14 days of the UI rollout.

Getting started

• Admins: Visit the Help Center to learn more about using Vault to export Gemini in Workspace data, as well as supported services and data types.
• End users: There is no end-user setting for this feature.

Rollout pace

• Rapid and Scheduled Release domains: Available now

Availability

• Business: Business Plus
• Other Editions: Frontline Standard and Plus; Enterprise Essentials Plus
• Enterprise: Enterprise Standard and Plus
• Education: Education Fundamentals, Standard and Plus
• Other Add-ons: Vault

Resources

• Google Vault Help: Vault export contents
• Google Vault Help: Supported services & data types
• Google Workspace Updates: Gemini conversation history in Google Workspace
• Google Workspace Updates: Google Vault now supports the Gemini app
• Google Workspace Updates: Google Vault now supports retention rules and litigation holds for Gemini app

Gemini-powered speech translation in Google Meet will now support 63 languages across web and mobile devices (Android and iOS), with listening support on Google Meet hardware devices.

Previously, speech translation supported a limited set of language pairs and required configuring a single language pair for the entire meeting. With this update, powered by Gemini 3.5 Live Translate, participants can translate speech between any combination of the 63 supported languages in the same meeting with minimal configuration, helping global and distributed teams collaborate more naturally across language barriers.

We’re changing and simplifying how participants use speech translation during a multilingual call:

• Automatic spoken language detection: Meet automatically detects the language being spoken and translates it into each listener's preferred language in near real-time, even when multiple languages are spoken in the same meeting or when a speaker switches languages.
• Individual participant controls: Instead of a meeting-wide configuration, participants can independently enable speech translation for themselves using the dedicated translation control in the meeting toolbar, and optionally configure additional languages they already understand so those languages are not translated. 
• Synchronized automatically translated captions: When speech translation is active, captions provide a consistent reading and listening experience, matching the translated audio.

Please note a few important considerations regarding access and use of this feature:

• Meeting access and direct calls: Speech translation is available to all meeting participants, including guests from other domains, when the meeting is organized by a user with an eligible Google Workspace or Google AI plan. In direct 1:1 calls, speech translation is available to both participants if either person has an eligible plan.
• Meeting duration limits: Speech translation is available for up to 90 minutes per meeting for eligible base Workspace and Google AI Pro plans, and up to 8 hours per meeting for AI Expanded Access, AI Ultra Access, and Google AI Ultra plans.
• Google Meet hardware devices: Participants in conference rooms using Google Meet hardware can listen to translated speech from remote participants, but speech originating from the conference room hardware will not be translated for others.
• Unsupported scenarios: Speech translation is not available in live streams, meeting recordings, client-side encrypted (CSE) meetings, dial-in or third-party interoperability calls, or when using adaptive audio. Availability is also subject to regional and age restrictions.
• Privacy and user control: Users choose whether their speech is translated for others and can update their preference at any time in Meet settings. Google does not store voice data or train models on your voice.

Getting started

• Admins: Speech translation is ON by default for eligible Google Workspace editions (when the Gemini for Meet admin setting is enabled) and can be disabled or enabled at the organizational unit (OU) or group level in the Admin console under Apps > Google Workspace > Google Meet > Gemini settings. Visit the Help Center to learn more about turning Speech translation on or off for Meet.
• End users: Speech translation is OFF by default at the start of a meeting and can be enabled by individual participants during a call. Visit the Help Center to learn more about using Speech Translation in Google Meet.

Rollout pace

• Rapid Release domains: Full rollout (1–3 days for feature visibility) starting on October 22, 2026
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 2, 2026

Note: Feature visibility and synchronized captions may vary during the initial rollout. Mobile users will need to update their Google Meet application to ensure access to these new capabilities.

Availability

• Business: Business Standard and Plus
• Enterprise: Enterprise Standard and Plus
• Consumer: Google AI Pro and Ultra
• Other Editions: Frontline Plus
• Education Add-ons: Google AI Pro for Education
• Other Add-ons: AI Expanded Access and AI Ultra Access

Resources

• Google Workspace Admin Help: Turn Speech translation on or off for Meet
• Google Help: Learn about Speech Translation in Google Meet
• Google Workspace Updates Blog: Control Speech Translation in Google Meet for your users
• Google Workspace Updates Blog: Speech translation in Google Meet is now rolling out to mobile devices 
• News from Google: Fluid, natural voice translation with Gemini 3.5 Live Translate

We’ve introduced a centralized ”customize” hub in the Gemini app, providing a single place to tailor how Gemini responds and connects with your tools. Users can discover apps and add skills to automate repetitive workflows such as adapting to your personal writing style or adhering to specific formatting guidelines. 

Bringing custom skills and connected apps together into a unified space makes it easy to discover and manage how you customize your experience when using Gemini.

The new hub includes:

• Skills: Configure custom skills and prompt preferences to tackle repetitive tasks, preserve tone and voice, or enforce specific response structures.
• Connected apps: Add more than 40 external services, as well as Google apps. You choose which apps to connect, and permissions can be audited or disconnected at any time.

Platform & regional availability:

• The ”customize” menu is rolling out globally across web, mobile, and the Gemini desktop app on Windows and macOS for all user tiers.
• Most connected apps are currently available in English in the U.S., with select apps available in additional English-speaking regions, Brazil, and India.

Getting started

• Admins: Connected apps and third-party tool integrations for Gemini can be reviewed and managed in the Admin console under Apps > Additional Google services > Gemini.
• End users: In Gemini (web, mobile, or desktop app), open the left navigation menu and select Customize to add skills, explore apps, and manage connected services.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on October 13, 2026

Availability

• Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google Accounts.

Resources

• Google Help: Customize how Gemini works and manage connected apps
• Google Workspace Admin Help: Control Gemini App access to Workspace services
• Google Workspace Admin Help: Manage the Marketplace app allowlist for your organization

Building upon the power of Gemini in Sheets on the web and our recent launch on Android devices, we’re excited to announce that you can now use Gemini in Google Sheets on your iOS device to quickly analyze and understand your data while on the go.

Simply tap on the Gemini spark icon, and you can ask questions about your data, generate analytical insights, and create charts. To help you get started, we've included suggested prompts such as “Summarize this table,” and “Analyze for insights.”

Finance Tracker:

Employee Tracker:

Getting started

• Admins: There is no specific admin control for this mobile feature beyond the general Gemini for Google Workspace enablement at the domain/OU level. Visit the Help Center to learn more about managing Gemini access.
• End users: This feature will be available by default for eligible users. To access it, open a compatible spreadsheet on your iOS device and tap the Ask Gemini icon. Visit the Help Center to learn more about using Gemini in Google Sheets.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on October 15, 2026

Availability

• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Education Add-ons: Google AI Pro for Education
• Consumer: Google AI Plus, Pro, and Ultra

Resources

• Google help article: Collaborate with Gemini in Google Sheets

Finding critical information on the go often involves sifting through lengthy email threads and switching between multiple messages while your hands are busy commuting or multi-tasking. Following our initial rollout of conversational AI voice capabilities, we are bringing Gmail Live to Google Workspace customers on mobile (Android and iOS). Using our latest Gemini models, Gmail Live delivers a low-latency, inbox-aware voice search experience that lets you ask questions naturally and hear synthesized answers directly from your email inbox. We’ve included sources for users to easily view the emails where the information is being pulled, as well as the following improvements:

• See where the information is coming from: An email source card is now surfaced prominently at every conversational turn.
• Ability to pick the voice of your choice: You can now pick your preferred voice directly from Gmail Live.

Common use cases include:

• “What is the order status for Black Forest Construction Supply?”
• “When is my next mandatory training due?”
• “Show me the latest update from my manager, John.”
• “What gate is my flight leaving from tomorrow?”

Getting started

• Admins: This feature will be ON by default for organizations with Gemini in Workspace access and respects existing smart features and personalization admin settings. Visit the Help Center to learn more.
• End users: On supported iOS and Android devices, tap the Live entry point in the Gmail search bar to begin a voice session. First-time users will be prompted to grant microphone access. Visit the Help Center to learn more.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 15, 2026

Availability

• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Frontline: Frontline Plus
• Nonprofits: Google Workspace for Nonprofits
• Add-ons: Gemini Business, Gemini Enterprise, AI Expanded Access, and AI Ultra Access
• Education Add-ons: Google AI Pro for Education
• Consumer: Google AI Plus, Pro, and Ultra

Note that this feature is currently only available to users in the US with EN-US as their language.

Resources

• Google Workspace Admin Help: Turn Gemini features on or off for users
• Google Help: Talk naturally with Gmail Live
• Google Workspace Updates Blog: Use your voice to get more done in Gmail, Docs, and Keep

Earlier this year, we launched AI Inbox in Gmail which helps users catch up on what matters most. Starting today, we’re expanding AI Inbox to paid Google Workspace users. By highlighting key actionable to-do’s and summarizing priority work updates across your emails, AI Inbox makes it easier to stay on top of daily business workflows.

AI Inbox’s core capabilities:

• Suggested to-dos: Automatically extracts action items, deliverables, and deadlines embedded within email conversations. Teams and business leaders gain clear visibility into critical follow-ups without manual note-taking or scanning through dense threads.
• Topics to catch up on: Delivers clear, context-rich summaries of your most important topics, across multi-message threads and rapid back-and-forth discussions. Users can reference this section to get caught up on the latest key decisions and status changes.

Getting started

• Admins: There is no admin control for this feature.
• End users: Eligible users can access AI Inbox directly within the Gmail desktop client or mobile app menu. Use our Help Center to learn more about AI Inbox.

Availability

• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Education: AI Pro for Education
• Other Editions: Frontline Plus

Note that this feature is currently only available to users in the US with EN-US as their language.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for visibility) started on October 12, 2026
• Scheduled Release domains: Gradual rollout (up to 15 days for visibility) starting on October 26, 2026

Note: AI Inbox will rollout later to Starter and Education editions in the coming months.

Resources

• Google Help: Manage to-dos & topics with AI Inbox
• Keyword: Gmail is entering the Gemini era

As previously announced, skills in the Gemini app are starting to roll out today, with an expected completion by mid-November. In the coming weeks, we’ll also introduce critical features like the ability to share Gemini app skills and an integration with Google Drive. We’ll post on the Workspace Updates blog as soon as those capabilities start rolling out.

We also want to share an update on the rollout of skills in Workspace. We previously shared that the launch to Rapid Release would be complete by October 12, 2026, and the rollout to Scheduled Release would begin on October 19, 2026. While we work to ensure skills in Workspace launch in a safe and reliable manner, those rollouts are slightly delayed. We will share the updated timeline here as soon as it’s confirmed. 

Getting started

• Admins: Visit the Help Center to learn more about admin controls for skills in Workspace. There are no admin controls for skills in the Gemini app.
• End users: Visit the Help Center to learn more about skills in Workspace and skills in the Gemini app. Google Classroom users can also explore our guidance on creating and using teacher-led AI experiences directly in Classroom.

Rollout pace

• Skills in the Gemini app
• Rapid Release and Scheduled Release domains: Gradual rollout starting on October 13, 2026, with expected completion by mid-November, 2026
• Skills in Workspace
• Rapid and Scheduled Release domains: Delayed until further notice

Availability

• Skills in the Gemini app
• Available to all Google Workspace customers and users with personal Google accounts
• Skills in Workspace
• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Education Add-ons: Google AI Pro for Education
• Other Add-ons: AI Expanded Access

Note that skills in Workspace are available only to users over age 18; skills in the Gemini app will be available to users of all ages.

Resources

• Workspace Blog: Teach Gemini your team’s know-hows with skills in Google Workspace
• News from Google Blog: Let skills in Gemini tackle your most repetitive tasks
• Workspace Handbook: AI skills 101: Customizing AI from Google for your role
• Workspace Admin Help: Allow people to use skills in Studio and Gemini in Workspace
• Workspace Studio Help: Learn how skills work in Google Workspace Studio
• Gemini Apps Help: Create & manage skills for Gemini Apps
• Workspace Admin Help: About the transition from Gems to skills
• Education Transition Guide: Gemini Gems and Skills Transition Guide for Education

Update (October 19, 2026): We have updated this post to reflect that the feature is now also available to Google Workspace users in the European Economic Area (EEA). Previously, it was not available to these users.

We recently announced a new, dedicated hub in the Gemini app to help get students started with all of Gemini's learning tools. Initially available in personal accounts, the Gemini student hub is now available to Google Workspace for Education users of all ages. The hub helps keep students organized; they can start a study notebook, create flashcards, take a practice quiz, and more. As Gemini creates more learning tools, you’ll find them in the student hub.

Getting started

• Admins: The Gemini app and related in-app tools are controlled by the Generative AI settings in the Workspace Admin console. The Gemini student hub is subject to these existing controls. Visit the Help Center for more information on turning the Gemini app on or off.
• End users: There is no end user setting for this feature. To get started, visit gemini.google.com/students or select Students in the Gemini app menu.

Rollout pace

• Rapid Release and Scheduled Release domains: Available now

Availability

• Available to all Google Workspace customers and Workspace Individual subscribers, and users with personal Google accounts

Resources

• News from Google: Start the semester with one year of Gemini, on us

Update (October 19, 2026): We have updated this post to reflect that the feature is now also available to Google Workspace users in the European Economic Area (EEA). Previously, it was not available to these users.

Earlier this year we introduced study notebooks, a dedicated space that turns Gemini into an interactive, adaptive learning platform. They offer personalized lessons based on your learning goal, whether that’s tackling a school course or learning a new skill. Now, we’re excited to share that users of all ages who are signed into a school or work-issued Google account will also have access to study notebooks if the Gemini app and Gemini Notebook are enabled by their admin.

Here’s how study notebooks work:

1. Create your study notebook: From the left sidebar in the Gemini app, select “New notebook”, and then the “Study and learn” tile. Tell Gemini what you are studying, and upload your class materials or other sources. 
2. Assess your knowledge gaps: You can request progress check quizzes, helping pinpoint your strengths and weaknesses to create a tailored learning baseline.
3. Study with personalized bite-sized lessons: Follow short, custom lessons with built-in practice quizzes. You can ask in-line questions at any point as you learn.
4. Track your progress: Monitor real-time mastery via a dynamic dashboard that breaks your goals into objectives, categorizing topics into "Strengths" and "Focus areas," to recommend top-priority lessons.

With study notebooks, students’ learning is grounded in trusted class materials, ensuring that lessons from Gemini are consistent with their curriculum.

This expansion gives educational institutions and organizations a secure way to support more personal learning, reinforcing classroom instruction while keeping study material relevant and accurate.

Getting started

• Admins: Study notebooks in Gemini are available if the Gemini app and Gemini Notebook are enabled. As an administrator of your organization's Google Accounts, you can control who can use study notebooks. Study notebooks are available to users who are in a group or organizational unit (OU) with both Gemini Notebook and Gemini set to On. Visit the Help Center to learn more about turning Gemini and Gemini Notebook on or off for users.
• End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) started on September 17, 2026.

Availability

• Available to all Google Workspace customers and Workspace Individual subscribers, as well as users with personal Google accounts

Resources

• Google Gemini Help: Create and use notebooks in Gemini Apps
• News from Google: Supporting students with connected AI tools for more personalized learning
• News from Google: 5 ways to learn with study notebooks in the Gemini app

Update (October 19, 2026): We have updated this post to reflect that the feature is now also available to Google Workspace users in the European Economic Area (EEA). Previously, it was not available to these users.

In April, we announced notebooks in Gemini as a dedicated, focused space for individual users to organize their projects and conversations. Now, students of all ages, educators, and professionals can access notebooks to keep conversations about a topic organized in one place. For example:

• Students can upload all of their materials for a specific course into a single notebook to turn Gemini into a personalized, course-aware study partner that can generate custom practice quizzes and simplify complex topics.
• Educators can upload their curriculum standards, assignment rubrics, and lesson templates to rapidly generate aligned coursework, differentiated learning materials, and targeted student feedback.
• Professionals can upload product information, project details, research reports, and strategy notes for a specific topic into a notebook to synthesize key insights and draft deliverables.

This tool also combines two of Google’s most powerful AI tools, the Gemini app and Gemini Notebook, to unlock new ways of working and studying. For example, if you’re a student, try adding class notes to a notebook and using Gemini Notebook to create a Cinematic Video Overview. The next day, open the notebook in the Gemini app and ask it to create a study guide based on that same material.

Getting started

• Admins: Access to Notebooks in Gemini is on by default, and is controlled using the Gemini App and Gemini Notebook access settings. As an administrator of your organization's Google Accounts, you can control who can use Notebooks in Gemini. Notebooks in Gemini are available to users who are in a group or OU with both Gemini Notebook and Gemini set to On. Visit the Help Center to learn more about turning Gemini and Gemini Notebook on or off for users.
• End users: Open the left side panel in the Gemini app and click “New notebook” to start adding your sources and focus area. You can add up to 10 sources to your notebook. Visit the Help Center to learn more. 

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on September 14, 2026

Availability

• Available to all Google Workspace customers and Workspace Individual subscribers, as well as users with personal Google accounts

Resources

• News from Google: Try notebooks in Gemini to easily keep track of projects
• Gemini Notebooks Help: Notebooks in Gemini Apps
• Google Workspace Admin Help: Turn the Gemini App on or off

Update (Sept 30, 2026): We have updated the information about where to manage access to MCP connections in the Admin console. The previous click path was incorrect, it has been updated to the correct click path, which is Apps > Google Workspace Marketplace apps > Apps list.

Users will now be able to use Gemini in Workspace to directly interact with Asana, Atlassian Rovo, HubSpot, Intuit Mailchimp, Intuit QuickBooks, Monday, and Salesforce through Model Context Protocol (MCP) integrations. This will enable them to access information directly without needing to switch tabs, download files, or interrupt workflows across our Google Workspace apps including Sheets, Gmail, Drive, Docs, Chat, and more.

Getting started

• Admins: This feature will be ON by default for users with Gemini for Google Workspace access, and can be managed at the domain, organizational unit (OU), or group level in the Admin console under Apps > Google Workspace Marketplace apps > Apps list. Admins can control which third-party connectors are enabled for their organization and manage access policies. Visit the Help Center to learn more about managing third-party connectors for Gemini.
• End users: Once enabled by an admin, end users can access third-party connectors through the Gemini side panel in Docs, Sheets, and Slides, as well as in Google Chat. Visit the Help Center to learn more about third party integrations with Gemini in Google Workspace.

Rollout pace

• Rapid Release and Scheduled Release domains: Available now

Availability

• Business: Business, Standard, and Plus
• Enterprise: Enterprise, Standard, and Plus
• Consumer: Google AI , Pro, and Ultra
• Other Editions: Enterprise Essentials Plus
• Education Add-ons: Google AI Pro for Education; Teaching and Learning; Endpoint Education

Resources

• Google Workspace Admin Help: Managing third-party connectors for Gemini
• Google Help: Collaborate with Gemini in Google Sheets
• Google Help: Get started with Ask Gemini in Google Chat

Building upon the power of Gemini in Sheets on the web, we’re excited to announce that you can now use Gemini in Google Sheets on your Android device to quickly analyze and understand your data while on the go.

Simply tap on the Gemini spark icon, and you can ask questions about your data, generate analytical insights, and create charts. To help you get started, we've included suggested prompts such as “Summarize this table,” and “Analyze for insights.”

(Please note: Mobile capabilities are currently focused on data analysis and insights. To perform complex edits, formatting actions, or generate formulas, please use Gemini in Google Sheets on the web).

Getting started

• Admins: There is no specific admin control for this mobile feature beyond the general Gemini for Google Workspace enablement at the domain/OU level. Visit the Help Center to learn more about managing Gemini access.
• End users: This feature will be available by default for eligible users. To access it, open a compatible spreadsheet on your Android device and tap the Ask Gemini icon. Visit the Help Center to learn more about using Gemini in Google Sheets.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on September 9, 2026

Availability

• Business: Business Standard and Plus
• Enterprise: Enterprise Standard and Plus
• Education: Google AI Pro for Education
• Consumer: Google AI Pro and Ultra

Resources

• Google Help: Collaborate with Gemini in Google Sheets

Completing a single task shouldn't mean breaking your focus or switching apps. To keep you in the flow of work, Gemini can tackle complex tasks behind the scenes, working as an intelligent orchestrator across Workspace using the power of Workspace Intelligence. You can prompt Gemini to help from wherever you are working, including Google Chat, Drive, Docs, Slides, and Gmail*.

Before, you had to prompt within each individual app to get personalized AI help. For example, generating a personalized document with Gemini required being in Docs while building AI-powered spreadsheets required being in Sheets. Now, for example, with richer AI integrations across Workspace apps, Gemini can help you drive your work forward faster by creating personalized and formatted docs or beautifully designed slides without leaving Gmail. This functionality also will soon power the flows you build in Workspace Studio.

Now you can use Gemini across your Workspace apps to:

• Create content: Generate formatted Google Docs, structured Sheets, or stylized Slides in the background, saved securely to your Drive.
• Example prompts:
• When in Gmail (via the side panel) to create a doc: “Create a strategy brief for this project with goals, milestones and next steps.“
• When in Gmail (via the side panel) to create a spreadsheet: "Create a tracker for this project in a new spreadsheet"
• When in Docs (via the side panel) to create a deck: "Turn this proposal into an easy to read slide deck for my director using @presentation as a style reference.”
• When in Chat (via Ask Gemini in Chat) to create a document: "Create a deck outlining Project Zebra with the latest updates"
• When in Drive (via Ask Gemini in Drive) to create a document: "Create a customer insights deck from project Zebra using my project files including sheets, reports, and emails”
• Conduct deep research: Synthesize complex data scattered across large folders or long threads into a summary report, complete with clear source attributions.
• Example prompts:
• When in Docs (via the side panel): “Can you do deep research to see how this blog post compares to other content we have drafted internally and what competitors have published externally?”
• Draft and send emails: Compose detailed emails based on meeting notes or active documents, open as a draft in Gmail or send it directly from the Workspace app you are in.
• Example prompts:
• When in Docs (via the side panel): “Send an email to my sales team for their review and feedback"
• Schedule your meetings: Find open times, schedule meetings, or resolve calendar conflicts when communicating with your teams without switching to your calendar.
• Example prompts:
• When in Chat (via Ask Gemini in Chat): “Schedule some time for me to discuss next steps with product around launch timelines for our new customer support tool“
• Keep track of your to-dos: Instantly log a reminder or create a to-do list, mapping them straight into Google Tasks.
• When in Slides (via the side panel): “Based on the presented strategy, can you remind me to follow up with the Marketing team next week to see how the social campaign went?”

Build branded decks without having to leave Docs

Enterprise security and compliance controls are built-in:

• Data confidentiality: Your data is not reviewed by humans or used to train Gemini models.
• Granular permissions: Gemini respects the authenticated user’s existing access permissions and sharing policies. If the user cannot access a document, neither can Gemini.
• Human-in-the-Loop controls: For actions involving external communication or calendar commitments, such as sending emails or scheduling meetings, Gemini presents an interactive preview card, allowing users to review, edit, and confirm before execution.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) started on September 2, 2026

Availability

• Business: Standard and Plus
• Enterprise: Standard and Plus
• Consumer: Google AI Pro (with the exception of scheduling functionality) and Google AI Ultra
• Other Editions: Frontline Plus (only for scheduling functionality)
• Education Add-ons: Google AI Pro for Education
• Other Add-ons: AI Expanded Access

Note: Usage of advanced AI features across Workspace apps is subject to usage limits. At launch, this feature will be supported in English only. Support for more languages will be added in the future.

Resources

• Google Workspace Blog: Less switching, more flow: 5 new agentic capabilities across Google Workspace apps

To help organizations elevate their security posture, we are introducing context-aware access (CAA) policies in the Admin console for Gemini Enterprise. Google Workspace administrators can select granular security attributes for Gemini Enterprise access, including device security and location settings that can be applied to personal and managed devices.

For example, an administrator can create a CAA policy that restricts access to Gemini Enterprise from specific geographic regions. Organizations can also reuse their existing policies that apply to Workspace apps by also applying them to Gemini Enterprise.

Context-Aware Access settings for Gemini Enterprise in Admin console

Getting started

• Admins: Context-Aware Access for Gemini Enterprise can be configured at the organizational unit (OU) or group level. Visit the Help Center to learn more about Context-Aware Access, creating Context-Aware Access levels, and assigning Context-Aware Access levels to apps.
• End users: If enabled by your admin, you can access Gemini Enterprise when authenticating using your Google sign-in. If your organization’s Context-Aware Access settings are not set to allow access, you may see a message letting you know that you cannot use Google sign-in to authenticate with Gemini Enterprise, or you may see remediation messages which will provide some options on how to unblock Gemini Enterprise.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 8, 2026, with expected completion by September 15, 2026

Availability

• Enterprise: Enterprise Standard, and Plus
• Education: Education Standard, and Plus
• Other: Frontline Standard and Plus; Enterprise Essentials Plus; Cloud Identity Premium

Note: You will need to have purchased Gemini Enterprise to apply Context-Aware Access policies for your users.

Resources

• Google Workspace Admin Help: Assign Context-Aware Access levels to apps
• Google Workspace Admin Help: Protect your business with Context-Aware Access

Earlier this year, we introduced the ability for Workspace users to set persistent custom instructions for Gemini in Google Docs. We're now expanding support for these custom instructions to additional Gemini in Workspace surfaces, specifically:

• Ask Gemini in Drive
• Ask Gemini in Chat
• Gemini side panel in Slides, Sheets, and Gmail

These instructions help personalize your interactions with Gemini and ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.

With this update, users can build a set of custom instructions that Gemini respects across these Gemini surfaces. The update ensures that users have a consistent personalization experience across the platform based on their individual needs or preferences.

You can declare preferences in any Gemini in Workspace Surface

All saved instruction can be viewed and managed in the Personalization Setting tab

These instructions are then used to personalize Gemini’s responses across Workspace

Getting started

• Admins: There is no admin control for this feature.
• End users: Get started by opening the side panel, Ask Gemini in Drive, or Ask Gemini in Chat. You can then prompt Gemini to store a specific instruction. You can also access the ‘Your Instructions for Gemini In Workspace” Menu by selecting the hamburger menu > Settings > Personalization. Visit the Help Center to learn more about customizing Gemini in Workspace's responses with your instructions.

Rollout pace

• Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 2, 2026

Availability

• Available to all Google Workspace customers with access to Ask Gemini in Drive, Ask Gemini in Chat, and/or the Gemini side panel in Gmail, Sheets, and Slides. See more details on feature availability here. 

Resources

• Google Help: Customize Gemini in Workspace's responses with your instructions

Admins can now access Google Chat usage metrics in the Gemini reports dashboard across both organization- and user-level reports.

At the organization level, this allows admins to track active Gemini users in Google Chat, analyze usage trends, and identify who benefits most from Gemini-powered summarization and generation features.

At the user level, admins can now view the level of Gemini adoption for specific users who actively engage with the app.

This launch also updates a few Gemini summarization interactions in Chat to “Active” as they are initiated by the user. Given this, you may see updated metrics reported for active users and overall usage of Chat.

Getting started

• Admins: Visit the Help Center to learn more about Gemini reports.
• End users: There is no end user impact or action required.

Rollout pace

• Rapid Release and Scheduled Release domains: Available now

Availability

• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Education Add-ons: Google AI Pro for Education

Resources

• Google Workspace Admin Help: Gemini Reports Dashboard Help
• Google Developer Documentation: Gemini in Workspace Apps Activity Events

Important changes to Gemini side panel in Chat

Language availability

Getting started

Rollout pace

Availability