This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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We're introducing a new calendar sharing permission level: “Make changes (see private events as free/busy)”. This allows you to grant someone edit access to your calendar while keeping the details of your private events entirely hidden. This is especially useful for leaders who assign delegates to help them manage their calendars.

Delegates assigned this restricted permission level will only be able to create, delete, and edit non-private events. Private events will appear to delegates as “busy” blocks on the calendar grid, and delegates will not be able to edit or reschedule them. In addition, private events won’t show up in any search results for delegates.

Changes to visibility for recurring events

We’re also introducing changes to the way visibility settings are applied to recurring events.

  • Users can no longer make changes to the visibility of a single event in a recurring series. Any changes to visibility will be applied to all events in the series.
  • Existing events in a recurring series will be updated to match the strictest visibility setting of any event in that series. In other words, if one event in the series is marked private but the others are not, all events in that series will be changed to private.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Users can grant delegates this new permission level in their Calendar settings. Visit the Help Center to learn more about sharing your calendar.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re introducing two enhancements to the Calendar API that make it easier for admins to programmatically manage secondary calendars within their organization: a transfer API and a filter for secondary calendars owned by your organization.

Transfer API

As previously announced, the new endpoint in the Google Calendar API that allows administrators to programmatically transfer the ownership of secondary calendars is now being rolled out. Its functionality mirrors the data transfer feature currently available in the Admin console by permitting transfers between users in the same organization without sending emails or requiring confirmation from the recipient. Beyond replicating the Admin console functionality, the API provides greater flexibility by allowing administrators to transfer specific, individual secondary calendars.

Organization filter

To help organizations prepare for the upcoming secondary calendar data lifecycle changes, where secondary calendars will follow the lifecycle of their owner, administrators can now programmatically monitor the ownership status of their users' secondary calendars.

A new filtering option will be available in the CalendarList:list API method that restricts results to return only secondary calendars owned by the organization. When combined with the users.list method of the Admin SDK API, administrators can retrieve a comprehensive list of organization-owned secondary calendars across their users' calendar lists. The dataOwner field can then be used to verify current ownership status and make any necessary adjustments.

Getting started

Rollout pace

Transfer API
Organization filter

Availability

  • Available to all Google Workspace customers

Resources

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Google Calendar is expanding its event coloring options, moving beyond the current limitation of 11 predefined colors for events. Going forward, users are offered an expanded color palette so they can personalize events and visually organize their calendar with ease, giving each user access to up to 200 custom colors for individual events via both the native web and mobile apps as well as the Calendar API. This fulfills a long-standing feature request from both business and personal users for more customizable options.

Users will be able to select from 24 default colors. On Calendar on the web (or via API), users can define additional colors by using a full RGB color picker.

UI showing how to select an event color in Calendar

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default and can be customized by the user. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 17, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 29, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Data loss prevention (DLP) for Google Calendar is now generally available to protect sensitive information shared within event details. Previously available in beta, this feature allows you to create and apply data protection rules that scan calendar event titles, descriptions, and locations for sensitive content, such as credit card numbers or national identification numbers.

Key functionalities include:

  • Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated.
  • Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields.
  • Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations.
  • User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful.

Getting started

  • Admins: The feature will be OFF by default and can be enabled at the organizational unit (OU) or group level. Visit the Help Center to learn more about DLP for Calendar.
  • End users: There is no end user setting for this feature.
DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events
An end user is prompted with a message asking them to remove sensitive information

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

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We recently announced a change to the ownership model of secondary calendars to improve data governance. As part of this, we emailed impacted customers to let them know that orphan secondary calendars would be deleted starting on April 27, 2026.

Since that announcement, we’ve received valuable feedback that to properly manage this new lifecycle, customers need better programmatic tools to handle secondary calendar data before it gets deleted.

To ensure you have the time and tools necessary to manage this transition smoothly, we are making two important updates:

  1. We are launching a new API endpoint by the end of June to transfer secondary calendars within your organization.
  2. We are postponing the secondary calendar lifecycle changes to October 5, 2026 for non-personal Workspace accounts.

Coming soon: new API endpoint to transfer secondary calendars

In the coming months, we’ll introduce a new endpoint in the Calendar API that will allow developers to programmatically transfer the ownership of secondary calendars. This endpoint will require the Calendar administrator privilege.

The API will mirror the existing capabilities in the Admin console—transferring secondary calendars within the same organization without requiring confirmation by the receiving user—and introduces the additional flexibility to transfer individual calendars.

The new API endpoint will be available for integration by June 2026. An announcement and technical documentation will be published when the API goes live.

Extended deadline for lifecycle changes

To give your teams ample time to adjust their workflows and integrate with the new API endpoint, we are officially pushing back the enforcement date for the secondary calendar lifecycle changes for non-personal Workspace accounts.

The new policy—where secondary calendars are permanently deleted upon the deletion of the owner's account—will now take effect on October 5, 2026, for non-personal Workspace accounts.

Until then, we will run a regular process for orphan calendars that auto-assigns ownership to a user who has “Make changes and manage sharing” access. This process will stop on October 5, 2026. Instead, make sure to ask the owner to transfer relevant secondary calendars to a colleague before they leave - or make sure an administrator executes the transfer using the Admin console or the new API endpoint.

Note that the changes to the secondary calendar lifecycle will still take effect on April 27, 2026, for users with personal Google accounts.

Additional details

Secondary calendars owned by an organization must be owned by a user within that same organization, and ownership transfers are restricted to users in the same domain. However, you can continue to share calendars with users outside your organization—including with high-level permissions such as "Make changes and manage sharing"—provided your organization policies allow it.

Example of a secondary calendar owned by the dwelling.com organization, with elsonl@dwelling.com as owner

Example of a personal secondary calendar (not owned by an organization), with amandahayes@gmail.com as owner 

Getting started

  • Admins: Stay tuned for more details on the new API endpoint when it launches.
  • End users: There is no end user setting for this feature. End users can already transfer secondary calendars to other users within their organization. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release and Scheduled Release domains
    • New API endpoint: Gradual rollout (up to 15 days for feature visibility) starting in June (to be announced on Workspace Updates blog when available)
    • Secondary calendar lifecycle change: Gradual rollout (up to 15 days for feature visibility) starting on October 5, 2026
  • Users with personal Google accounts
    • Secondary calendar lifecycle change: Extended rollout (potentially longer than 15 days for feature visibility) starting on Apr 27, 2026

Impact

  • All Google Workspace customers and users with personal Google accounts are impacted by these changes 

Resources

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We’re introducing an improved time zone picker for Google Calendar on the web. Instead of manually scrolling through the list of options, you can now simply search for and select a specific city or country, making it easier to coordinate and schedule with others in different time zones.

This improvement is available on all Google Calendar surfaces where a time zone can be picked. For example, in meeting scheduling flows, setting a secondary timezone for your main calendar grid view or for configuring the world clock.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Google Calendar on the web now offers improved scaling on large, high-resolution monitors. This update provides a clearer overview of your day or week by reducing unnecessary whitespace and better utilizing your available screen space.

Previously, users with large or high-resolution monitors may have felt that it was difficult to get an overview of the day or week's most relevant events.

This update means:

  • Better visibility: Calendar events will better fill the available space, giving more room to short meetings.
  • Focused views: The grid will prioritize showing a relevant 12–15 hour range (such as 7:00 AM to 7:00 PM) based on your viewport height.
  • Consistent experience: These improvements apply to both the main Calendar application and the side panel companion view in other Workspace apps (e.g. Gmail).

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be ON by default. Users can manually adjust their view preference under Settings > Appearance > Information density. Visit the Help Center to learn more.

Rollout pace

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 10, 2026
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 5, 2026

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re making it easier to manage calendar assignments for your Meet hardware devices. You can now assign or unassign Google Calendars to your Meet hardware devices in bulk by uploading a CSV file. For organizations with a large number of devices, this eliminates the need to assign calendars one by one, saving you significant time and administrative effort.

The new “assignedCalendarResourceEmail” column in the bulk update CSV file.

Bulk update device dialogue mentioning the new bulk update calendar assign capability

When preparing your CSV file, please keep the following in mind:

  • To unassign a calendar from a device, simply leave the assignedCalendarResourceEmail cell for that device’s row empty.
  • While a personal calendar can be assigned to multiple devices, a room calendar resource can only be assigned to one device at a time. To move a calendar resource to a new device using CSV, you must first perform a CSV upload to unassign it, and then a second CSV upload to assign it to the new device.

Getting started

  • Admins: To use this feature, you’ll need the “Manage calendar assignment” privilege. Without this privilege, any calendar updates in your upload will fail, though other changes (like settings and organizational unit updates) may still be applied. Visit the Help Center to learn more about assigning a Google Calendar to Meet hardware and bulk updating Meet hardware settings.
  • End users: There is no end user impact or action required.

Rollout pace

Availability

  • Available for all Google Workspace customers

Resources

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In many organizations, executives and senior leaders rely on admins or delegates to oversee their busy schedules. In Google Calendar this can be set up by sharing an executive’s calendar with “Make changes to events” or “Make changes and manage sharing” permissions with a delegate user.

We’re updating how meeting notifications are handled when someone manages a calendar on behalf of another user: Previously, initial invitations created by the delegate appeared to come from the principal, but subsequent updates or cancellations were sent from the delegate’s email.

To provide a more consistent experience for meeting participants, all event-related emails — including cancellations and modifications — will now come from the principal. This change ensures seamless calendar management and prevents confusion for guests who may be unfamiliar with the delegate acting on the principal's behalf.

Getting started

  • Admins: There is no admin control for this feature. Visit the Help Center to learn more.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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For each video call, Meet attempts to connect the right Calendar event to determine:

Reusing the same meeting code across multiple events can sometimes lead to ambiguity and unexpected behavior such as meeting artifacts being shared with the wrong guests (or no guests at all). We recently announced a change to reduce this ambiguity by stopping automatically copying Meet codes when duplicating Calendar events.

We are now fixing this ambiguity by having each Meet video call be tied to the initial Calendar event where it was created. This gives predictability and transparency about which guests receive notes, messages in Google Chat, recordings and other details from the meeting.

When users manually paste an old meeting code into a new Calendar event, they’ll see a dialog highlighting that the Meet code is still tied to the initial event. Codes created outside of Calendar (like instant meetings from meet.google.com) will remain unlinked.

For example:

  • If you reuse the meeting code from an old Calendar (Event A) on a new Calendar (Event B), meeting artifacts will only be shared with the host, co-hosts, and guests of the old Calendar event (Event A), and not guests of the new Calendar event (Event B).
  • If you reuse a meeting code created from meet.google.com on a new Calendar event, meeting artifacts will only be shared with the meetings host and co-hosts, and not guests of the new Calendar event.

Warnings shown when reusing a meet code

Additional details
If you use Apple Calendar to create Google Calendar events with a Google Meet meeting code, the code will be updated automatically. This change ensures that each event uses a unique meeting code. Users receive an email informing them about the update.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Changes to behavior when creating Google Calendar event with meeting code in Apple Calendar
Changes to behavior when reusing meeting code in Google Calendar

Availability

  • Available to all Google Workspace customers and users with personal Google accounts

Resources

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We’re introducing data loss prevention (DLP) policies for Google Calendar in beta. Currently, DLP policies protect Calendar attachments such as Docs, Sheets, and Slides in meeting invites. To further expand our data protections, administrators can now prevent sensitive data from being shared in the event details for Calendar, including event title, location, and description. 

Key functionalities include:

  • Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated. 
  • Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields. 
  • Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations. 
  • User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful. 

Getting started 

  • Admins: To participate in this beta, sign up via this form before February 27, 2026. Please note you may not see the feature in the Admin console immediately; you will be notified via email once the setting is available. The feature will be OFF by default and can be enabled at the OU or group level. Visit the Help Center to learn more about DLP for Calendar.
  • End users: There is no end user setting for this feature.
DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events 

An end user is prompted with a message asking them to remove sensitive information 

Availability 

  • Enterprise Standard and Plus 
  • Enterprise Essentials 
  • Frontline Standard and PlusEducation Fundamentals, Education Standard, and Education Plus 
  • Cloud Identity Premium

Resources 

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Google Calendar offers event color labels for events on your primary calendar, which help users to visually organize their meetings and categorize them with Time Insights. Currently, color labels are only visible to users who have “Make changes to events and manage sharing” permissions for a primary calendar. 

Starting February 27, 2026, we are expanding this to include users who have  “Make changes to events” permissions. Currently, these users are only able to see the colors, not the labels — which made color categorizing events harder.

Getting started

  • Admins: There is no additional admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

Availability

  • Business Standard, Plus
  • Enterprise Starter, Standard, and Plus
  • Education Fundamentals, Standard, Plus
  • Nonprofits
Read More

Users now have an even faster way to choose the best time to meet with their colleagues using Google Calendar.

Whether you’re creating a new meeting or need to move an existing one, Gemini helps you identify the best times to meet by analyzing your colleagues’ availability—including time zones, working hours, and existing conflicts—to suggest the best options for everyone if you have access to their calendar.

When creating a meeting, click Suggested times and let Gemini suggest the best times to meet your colleagues. Then, you can quickly review and select the most suitable time slot.

For meeting organizers, if multiple attendees decline your invite, we’re also making it easier to reschedule your meeting. When you open the event, you’ll see a banner with a time when everyone is available, letting you update the invite with the click of a button.



Suggested meeting times in Google Calendar

Getting started

Rollout pace

Availability

  • Business Standard and Plus
  • Enterprise Standard and Plus
  • Google AI Pro for Education add-on
Read More

Following our recent announcement regarding the improvements on secondary calendar management with dedicated owners, all secondary calendars you own will consistently be displayed in your calendar list in Google Calendar. Your calendar list is visible in your Calendar settings page. This change ensures that owners always have direct access to manage the settings, sharing permissions, and lifecycle of the calendars they are responsible for. 

Additional details

Owners can always access and manage their calendars through the Settings page, with the flexibility to pin them to their main view by selecting “Show in calendar list.” If you no longer wish to manage a specific calendar, you have the option to either delete it permanently for all subscribers or transfer ownership to someone else—allowing you to unsubscribe while ensuring the calendar remains active for the rest of the team.

To ensure a reliable product experience, we recommend limiting ownership to a maximum of 100 calendars per user. For accounts currently exceeding this threshold, calendars will be added to their list gradually to ensure stability and a smooth transition. For such cases we highly encourage you to review the calendar list and either delete or transfer any calendars beyond the 100-calendar limit.

If you use Apple Calendar to manage your Google Calendar, owned calendars may not sync automatically. To ensure they appear in your list, you can manually select and enable synchronization for specific calendars on this page.

Getting started

  • Admins: No action is required. This update will apply by default to all users.
  • End users: Users will see any previously missing owned calendars appear in their Calendar settings list starting on the dates listed below. For more information on managing these calendars, visit the Help Center. If you use Google Calendar with Apple Calendar, manage your sync preferences at calendar.google.com/calendar/syncselect.

Rollout pace

  • Users with personal Google accounts: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 19, 2026
  • Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on January 27, 2026

Availability

  • Impacts all Google Workspace customers and users with personal Google accounts
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What’s happening

To create a more consistent and secure meeting experience, we're changing what happens when you edit recurring Google Calendar events. Previously, when users modified the start time or recurrence of recurring events and applied the change to "This and following events," the remaining events used the original Google Meet link.

Moving forward, when users modify the start time or recurrence of a recurring event for "This and following events," the remaining events will automatically generate a new, unique Meet link. The original event series will keep the original Meet link. All properties of the Meet conference (for example the host, cohosts, access restriction, recording) are preserved for both Meet links.

This change ensures each new recurring event series gets its own distinct and secure Meet link, which prevents the unintentional reuse of meeting links across separate Calendar events. This is one of multiple updates we’re making to create a more reliable experience for using Meet with Calendar events.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: There is no end user setting for this feature. Visit the Help Center to learn more.

Rollout pace

  • This feature is available now.

Availability

Available to all Google Workspace customers and users with personal Google accounts

Resources


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What’s changing 

Users can now easily block off time on their calendar to work on a specific task. On your calendar, select an empty slot > click task. From here, you can add the relevant task and description, and customize details like visibility and do not disturb settings. Now you can work on a specific task without any disruptions. You'll also see the task on your task list and get reminded until the task is completed 


Getting started 

  • Admins: This feature will be available by default. There are no admin controls for this feature. 
  • End users: This feature will be available by default. Use our Help Center to learn how to reserve time for Tasks on Calendar. 

Rollout pace 


Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

Read More

Update (March 31, 2026): Please see our latest post for updated details and timelines.

What’s happening

To improve data governance, we’re changing how secondary calendar ownership is defined in Google Calendar. A secondary calendar is any calendar that you create or a group calendar that is shared with you. Previously, secondary calendars could only be managed at the organization level. 

Going forward, each secondary calendar will have a single, dedicated owner. When a new secondary calendar is created, the creator becomes the calendar owner. For existing secondary calendars, an owner will be automatically assigned based on the calendar’s permissions. The calendar will inherit the organizational policies from its owner. This provides fine-grained control for admins to define policies for each calendar, such as data regions or assured controls.

Additionally, we’re introducing the ability to transfer secondary calendar ownership to another user in the same organization, through Google Calendar settings (for end users) or the Admin console (for admins). This is especially helpful when a calendar owner changes teams or leaves the organization, to ensure the calendar remains associated with the appropriate owner.

How the owner is shown in Calendar settings
How the owner is shown in Calendar settings

How the owner can be transferred from Calendar settings
How the owner can be transferred from Calendar settings
How the owner can be transferred in the Admin console
How the owner can be transferred in the Admin console

Additional details

The Google Calendar API has been updated to reflect these changes. Developers can retrieve the secondary calendar owner using the API for Calendars and CalendarList. In addition, we’ve added updates to ensure only the secondary calendar owner can delete the calendar, and that their access level cannot be downgraded as long as they are the owner.

Please refer to the API release notes for additional information.

Getting started

  • Admins: This feature will be ON by default and cannot be disabled. To help manage this transition, admins can now transfer the ownership of secondary calendars from one user to another directly in the Admin console.
  • End users: This feature will be ON by default and cannot be disabled. For existing secondary calendars, an owner will be automatically assigned based on the calendar’s permissions. End users who own a secondary calendar can transfer ownership to another user.

Rollout pace

Availability

  • Available to all Google Workspace customers and users with personal Google accounts
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What’s changing 

Finding time to meet — especially with external clients and customers — is hard, often requiring many back-and-forth emails. The new Gemini-powered Help me schedule feature in Gmail makes it easier for you to coordinate time with others. 

Gmail with Gemini will detect when you’re trying to coordinate a time within an email and will surface a Help me schedule button in the toolbar. After you click on the Help me schedule button, Gemini will automatically suggest ideal slots based on your Google Calendar and the email's context. For example, if someone asks for a 30 minute meeting next week, Gemini will recommend time slots that fit your availability. 

You can customize the times that Gemini suggests by removing or adding additional options, and then insert them directly into your Gmail message. Once the recipient receives the email and selects a time that works for them, a Calendar invite will automatically be added to both individual’s calendars. At launch, this feature will only support scheduling between two individuals, not groups. 



Getting started 


Rollout pace 

  • Rapid Release domains: Gradual rollout rollout (up to 15 days for feature visibility) starting on October 13. 2025 
  • Scheduled Release domains: Gradual rollout (up to 15 days days for feature visibility) starting approximately October 28, 2025 

Availability 

Available for Google Workspace: 

  • Business Standard, and Plus 
  • Enterprise Starter, Standard, and Plus 
  • Google AI Pro for Education 
  • Frontline Plus 

Also available to: 

  • Google AI Pro and Ultra 
  • Gemini Business, Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 



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What’s changing 

Taking notes during meetings is crucial for tracking action items and key decisions, but it can be a tedious task. With our Gemini-powered “Take notes for me”, you can stay fully engaged in the conversation while ensuring nothing gets missed. 

We’re making it even easier to have Gemini take notes for you. Event organizers can now enable Take notes for me when scheduling the event or preparing their meeting in Calendar. 

This update gives you peace of mind, ensuring that even for your most critical meetings, you'll have a complete set of notes automatically generated and shared, without needing to think about it once the meeting begins. 






Getting Started

  • Admins: This feature will be available by default for all users with take notes for me available. Visit our help center to learn more about letting Google Meet AI take notes for your users. 
  • End users: This feature will be off by default, but can be enabled for individual meetings as needed. Create a new meeting or open an existing meeting, select the Settings icon next to the Google Meet conferencing information, then go to ‘Meeting records’. Visit the Help Center to learn more about using take notes for me in Google Meet. 

Rollout pace 


Availability 

Available for Google Workspace: 

  • Business Standard, and Plus 
  • Enterprise Standard, and Plus 
  • Google AI Pro for Education 
  • Frontline Plus 

Also available to: 

  • Google AI Pro and Ultra 
  • Gemini Business, Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 


Read More

What’s changing 

To improve security and clarity, the Manage Google Meet hardware and calendars privilege will no longer grant broad access to all calendars in your organization. 

  • Currently: This privilege allows admins to assign calendars to Meet hardware devices AND grants full read/write access to all calendars in your organization. 
  • Starting October 15, 2025: This privilege will no longer grant read/write access to your organization’s Google Calendars. You’ll still be able to use the privilege to manage Google Meet hardware devices and assign calendars to them. 

Who’s impacted 

  • Admins with the Manage Google Meet hardware and calendars privilege 

Why it’s important 

This update lets you grant calendar access independently of Google Meet hardware privileges. It ensures that administrators who only manage Meet hardware can no longer access sensitive calendar data across the organization, minimizing security risks. 

Getting started 

  • Admins: With this change, there are two potential actions for admins: 
    • Option 1: Do nothing. If your Meet hardware admins do not need access to all of your organization’s Google Calendars, no action is required. On October 15, 2025, delegated admins will no longer be able to access user calendars using the “Manage Google Meet hardware and calendars” privilege. They will retain the ability to assign calendars to devices via the Meet hardware Admin console. 
    • Option 2: Grant the ‘Manage Calendars’ privilege to Admins. If your admins need the same level of calendar control as they had before, you must grant them the Calendar application’s “Manage Calendars” privilege before October 15, 2025. This will give them full read/write access to all Google Calendars in your organization. 
  • End users: No end user impact 

Rollout pace 

  • Available Now: You can assign the new "Manage Calendars" privilege to relevant admins. 
  • Starting October 15, 2025: The "Manage Google Meet hardware and calendars" privilege will be automatically restricted, removing broad calendar access. 

Availability 

  • Available to all Google Workspace customers with Google Meet hardware devices 

Resources 






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