We’re expanding the availability of some Gemini in Gmail features to more Google Workspace users aged 18 and older. Previously available to consumer accounts and specific Workspace editions, these tools are now being brought to the core Workspace experience by expanding availability to all Workspace users 18 years and older to help users with a school or work account manage their communications more efficiently.
Specifically, eligible users will now have access to:
AI Overview conversation summaries: AI Overview at the top of long email threads synthesize key points and replies in the conversation.
Help me write (non-personalized): Generate complete email drafts or refine existing text based on simple prompts, such as "Draft a professional follow-up and thank-you for the interview.
Managing an overflowing inbox and composing refined replies can be a significant hurdle for educators, students, and professionals. These features act as an intelligent assistant, removing the friction of manual sorting and drafting.
Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts who are 18 years or older and have smart features in Gmail enabled.
Following our initial announcement and recent rollout update, skills in Google Workspace — reusable, custom instructions that guide Gemini to apply your team’s rules, templates, and reference files — are now rolling out across Google Workspace Studio and Workspace apps. Here’s how to get started:
Create, test, and share skills in Google Workspace Studio and Google Docs: Build skills from scratch, start from new turnkey templates, or edit Markdown-native (SKILL.md) files directly in Google Workspace Studio, and test how they generate email drafts, documents, or presentations before turning them on. You can also draft and collaborate on skills in Google Docs, and share copies of your skills from Workspace Studio so teammates can customize and enable them for their own workflows.
Create and edit skills in context across Workspace apps: You can prompt Gemini directly in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat to create, refine, and test skills without leaving the app you’re working in.
Use skills automatically or with an @, and connect them to Studio flows: Once you turn on a skill, Gemini in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat can automatically recognize when that skill is relevant and apply it to your prompt, or you can invoke one or more skills explicitly at any time with an @mention (including combining multiple skills in a single request). Skills can also trigger Workspace Studio flows configured with a “Start manually” or “On a schedule” starter step.
These capabilities unlock powerful ways to standardize everyday work across your team. For example:
A marketing or sales team can maintain approved brand voice, tone, and structure across email drafts in Gmail, proposals in Docs, and pitch decks in Slides.
A finance or legal specialist can standardize recurring contract, proposal, or invoice reviews against reference guidelines stored in Google Drive.
A project lead can generate recurring status updates grounded in living meeting notes, Chat conversations, and Drive files without re-typing formatting instructions each week.
Create, test, and invoke skills across Google Workspace Studio and Workspace apps
A few things to know for end users:
Supported surfaces, mobile access, and language: Creating, editing, testing, and sharing skills are available on the web. Invoking skills is supported on the web in Workspace Studio, Gmail, Google Docs, Google Slides, Google Drive, and Google Chat, as well as in the Google Chat mobile app on Android and iOS. Skills in Workspace are not yet available in Google Sheets or Google Meet, and currently support English prompts and instructions only.
How skill sharing and Drive file permissions work in Workspace Studio: Sharing a skill from Workspace Studio gives recipients an independent copy that they can review, customize, and turn on in their own skills library (subsequent edits you make to your skill won’t overwrite copies others have already saved). If your skill references Google Drive files, you’ll also need to share access to those files with recipients.
Skills in Workspace are separate from skills and Gems in the Gemini app: Skills created in Workspace do not sync automatically with skills or Gems in the Gemini app, and the upcoming automated migration of remaining Gems in 2027 will convert Gems to draft skills exclusively in the Gemini app — not in Workspace Studio or Workspace apps. Because both environments use the open SKILL.md format, you can manually copy instructions between the Gemini app and Workspace if you want to use a skill in both places.
Skills in Workspace are available by default (unless disabled by your admin). Create and manage skills in Google Workspace Studio, using Skill Builder in Google Docs, or by prompting Gemini directly in Gmail, Google Docs, Google Slides, Google Drive, and Google Chat.
Finding critical information on the go often involves sifting through lengthy email threads and switching between multiple messages while your hands are busy commuting or multi-tasking. Following our initial rollout of conversational AI voice capabilities, we are bringing Gmail Live to Google Workspace customers on mobile (Android and iOS). Using our latest Gemini models, Gmail Live delivers a low-latency, inbox-aware voice search experience that lets you ask questions naturally and hear synthesized answers directly from your email inbox. We’ve included sources for users to easily view the emails where the information is being pulled, as well as the following improvements:
See where the information is coming from: An email source card is now surfaced prominently at every conversational turn.
Ability to pick the voice of your choice: You can now pick your preferred voice directly from Gmail Live.
Common use cases include:
“What is the order status for Black Forest Construction Supply?”
“When is my next mandatory training due?”
“Show me the latest update from my manager, John.”
“What gate is my flight leaving from tomorrow?”
Getting started
Admins: This feature will be ON by default for organizations with Gemini in Workspace access and respects existing smart features and personalization admin settings. Visit the Help Center to learn more.
End users: On supported iOS and Android devices, tap the Live entry point in the Gmail search bar to begin a voice session. First-time users will be prompted to grant microphone access. Visit the Help Center to learn more.
Update (November 9, 2026): Skills in Workspace have starting rolling out. See our recent announcement for more details.
As previously announced, skills in the Gemini app are starting to roll out today, with an expected completion by mid-November. In the coming weeks, we’ll also introduce critical features like the ability to share Gemini app skills and an integration with Google Drive. We’ll post on the Workspace Updates blog as soon as those capabilities start rolling out.
We also want to share an update on the rollout of skills in Workspace. We previously shared that the launch to Rapid Release would be complete by October 12, 2026, and the rollout to Scheduled Release would begin on October 19, 2026. While we work to ensure skills in Workspace launch in a safe and reliable manner, those rollouts are slightly delayed. We will share the updated timeline here as soon as it’s confirmed.
Getting started
Admins: Visit the Help Center to learn more about admin controls for skills in Workspace. There are no admin controls for skills in the Gemini app.
End users: Visit the Help Center to learn more about skills in Workspace and skills in the Gemini app. Google Classroom users can also explore our guidance on creating and using teacher-led AI experiences directly in Classroom.
Trello for Google Workspace makes it easy to capture tasks and ideas from the conversations where they begin. With the app, you can create new Trello cards from emails and Google Chat messages, helping you keep Trello up to date without switching tabs or breaking your flow.
The refreshed app replaces and builds on the Trello for Gmail experience and adds the ability to create new cards from Google Chat. Existing Trello for Gmail users can continue using the app without reinstalling or reauthorizing it. To create cards from Google Chat, add Trello for Google Workspace to a Chat space or direct message and follow the sign-in prompt.
We are introducing a new option which can make the initial setup of Google Workspace Client-side encryption (CSE) significantly easier and faster for admins.
CSE now supports a simple setup path in the Admin console which can help customers get up and running with CSE in minutes. By combining Cloud HSM Keys with Google Identity, we have automated much of the setup flow which could be time consuming. In a few clicks, admins can set up and deploy CSE, reducing the time to live and allowing customers to use their existing GCP resources to add CSE protection to your most sensitive data.
Customers use Client-side encryption across Workspace applications to encrypt emails, files, meetings and events, to comply with sovereignty and compliance regulations from HIPAA to ITAR. With Client-side encryption, data is encrypted by customer keys before it ever reaches Google servers, making the customer the sole arbiter of their data. Previously, this privacy control required deep technical knowledge to set up a third-party key service and configure an identity provider. With simple setup, admins from enterprise to small businesses can start encrypting their important data within minutes.
For admins who require more custom configurations leveraging third-party key services, that option is also still available via the standard CSE setup process.
Update (November 9, 2026): Skills in Workspace have started rolling out. See our recent announcement for more details.
Update (October 13, 2026):Skills have started rolling out in the Gemini app, but the launch to Workspace Studio and Workspace apps is currently delayed. Please see this post for more details.
We recently introduced skills—reusable prompts that guide Gemini—in the Gemini app and Google Workspace. Over the coming weeks, skills will roll out to Workspace users and eventually replace Gems as the tool for tailoring instructions for specific tasks.
Read on for more details on skills, plus critical information and dates related to the transition away from Gems in the Gemini app, Workspace, Google Classroom, and more.
What are skills?
Skills are reusable, custom instructions that you can leverage any time you’re prompting Gemini in the Gemini app and most Workspace apps. For example, you can create a brand voice skill to help you draft blog posts or a lesson planning skill to save time with class prep. You can even use multiple skills in the same prompt or at different points in the conversation.
To learn more about skills and how to create them in the Gemini app, Gemini Enterprise, and Workspace, business and enterprise users should check out our AI skills 101 handbook. Educational institutions should leverage our Gems transition guide for education. For a comprehensive list of resources, see the bottom of this post.
Note: Currently, skills do not sync between the Gemini app and Workspace apps. If you want to use a skill across both platforms, you must create it separately in each.
Create and use skills in the Gemini app
Use skill builder in Google Docs to craft and share new skills with your team
How do skills differ from Gems?
Unlike Gems, skills function inline in your unified chat threads, meaning you can layer or "stack" multiple sets of custom instructions simultaneously in one prompt. For example, an educator can combine a "weekly newsletter" skill with an "institutional brand guidelines" skill to ensure on-brand communications, while a business user can pair a "vendor evaluator" skill with an "executive email drafter" skill to analyze vendors and draft a recommendation in one step.
In addition, skills are built entirely on the open, Markdown-native SKILL.md standard. This allows you to copy skills you’ve created on other platforms into the Gemini app and Workspace apps.
What happens to Gems?
For now, you can continue creating and using Gems in the Gemini app, though you can no longer create Workspace Studio flows with the “Ask a Gem" step. Existing flows with Ask a Gem steps will continue to work.
Over the coming months, we’ll gradually remove support for Gems across all surfaces and eventually auto-migrate any Gems remaining in the Gemini app to draft skills in the Gemini app. If you’d prefer to migrate sooner, you can manually recreate your Gems as skills in the Gemini app. Because skills in the Gemini app won’t automatically appear in Workspace, you’ll also need to recreate them in Workspace if you want to use them in Workspace apps.
Key dates
October 5, 2026: Skills begin rolling out in Workspace, with an expected completion by mid-November.
October 13, 2026: Skills begin rolling out in the Gemini app, with an expected completion by mid-November.
November 17, 2026: Gems move to the Settings panel of the Gemini app, but users can continue to create, edit, and use them.
No sooner than March 1, 2027 (business and enterprise only): Gems can no longer be created, edited, or used, and they’re removed from the Settings panel of the Gemini app. Flows in Workspace Studio with the Ask a Gem step stop working. Any remaining Gems in the Gemini app are auto-migrated to draft skills in the Gemini app.
No sooner than June 1, 2027 (education only): Gems can no longer be created, edited, or used, and they’re removed from the Settings panel of the Gemini app, as well as Google Classroom and third-party LMS’ supported by Gemini LTI™. Flows in Workspace Studio with the Ask a Gem step stop working. Any remaining Gems in the Gemini app are auto-migrated to draft skills in the Gemini app.
We’ll share more details on the auto-migration with admins at least 30 days in advance.
Getting started
Admins:
Encourage your users to start creating skills and inform them of key dates for the Gems transition, based on the type of Workspace licenses in your organization (see key dates above). Visit the Help Center to view our comprehensive Gems migration guide, and stay tuned to the Workspace Updates blog for more details throughout the transition.
For educators using Classroom or Gemini LTI™, we recommend transitioning to Gemini Notebook (currently available) and Guided Learning (coming soon to Classroom) for personalized student learning and support. Learn more in the Gems transition guide for education.
Education users can check out the Gems transition guide for education to learn more. Google Classroom users can also explore our guidance on creating and using teacher-led AI experiences directly in Classroom.
Update (October 19, 2026): We have updated this post to reflect that the feature is now also available to Google Workspace users in the European Economic Area (EEA). Previously, it was not available to these users.
Earlier this year we introduced study notebooks, a dedicated space that turns Gemini into an interactive, adaptive learning platform. They offer personalized lessons based on your learning goal, whether that’s tackling a school course or learning a new skill. Now, we’re excited to share that users of all ages who are signed into a school or work-issued Google account will also have access to study notebooks if the Gemini app and Gemini Notebook are enabled by their admin.
Here’s how study notebooks work:
Create your study notebook: From the left sidebar in the Gemini app, select “New notebook”, and then the “Study and learn” tile. Tell Gemini what you are studying, and upload your class materials or other sources.
Assess your knowledge gaps: You can request progress check quizzes, helping pinpoint your strengths and weaknesses to create a tailored learning baseline.
Study with personalized bite-sized lessons: Follow short, custom lessons with built-in practice quizzes. You can ask in-line questions at any point as you learn.
Track your progress: Monitor real-time mastery via a dynamic dashboard that breaks your goals into objectives, categorizing topics into "Strengths" and "Focus areas," to recommend top-priority lessons.
With study notebooks, students’ learning is grounded in trusted class materials, ensuring that lessons from Gemini are consistent with their curriculum.
This expansion gives educational institutions and organizations a secure way to support more personal learning, reinforcing classroom instruction while keeping study material relevant and accurate.
Getting started
Admins: Study notebooks in Gemini are available if the Gemini app and Gemini Notebook are enabled. As an administrator of your organization's Google Accounts, you can control who can use study notebooks. Study notebooks are available to users who are in a group or organizational unit (OU) with both Gemini Notebook and Gemini set to On. Visit the Help Center to learn more about turning Gemini and Gemini Notebook on or off for users.
End users: There is no end user setting for this feature. Visit the Help Center to learn more.
Rollout pace
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) started on September 17, 2026.
Availability
Available to all Google Workspace customers and Workspace Individual subscribers, as well as users with personal Google accounts
Update (Sept 30, 2026): We have updated the information about where to manage access to MCP connections in the Admin console. The previous click path was incorrect, it has been updated to the correct click path, which is Apps > Google Workspace Marketplace apps > Apps list.
Users will now be able to use Gemini in Workspace to directly interact with Asana, Atlassian Rovo, HubSpot, Intuit Mailchimp, Intuit QuickBooks, Monday, and Salesforce through Model Context Protocol (MCP) integrations. This will enable them to access information directly without needing to switch tabs, download files, or interrupt workflows across our Google Workspace apps including Sheets, Gmail, Drive, Docs, Chat, and more.
Getting started
Admins: This feature will be ON by default for users with Gemini for Google Workspace access, and can be managed at the domain, organizational unit (OU), or group level in the Admin console under Apps > Google Workspace Marketplace apps > Apps list. Admins can control which third-party connectors are enabled for their organization and manage access policies. Visit the Help Center to learn more about managing third-party connectors for Gemini.
Completing a single task shouldn't mean breaking your focus or switching apps. To keep you in the flow of work, Gemini can tackle complex tasks behind the scenes, working as an intelligent orchestrator across Workspace using the power of Workspace Intelligence. You can prompt Gemini to help from wherever you are working, including Google Chat, Drive, Docs, Slides, and Gmail*.
Before, you had to prompt within each individual app to get personalized AI help. For example, generating a personalized document with Gemini required being in Docs while building AI-powered spreadsheets required being in Sheets. Now, for example, with richer AI integrations across Workspace apps, Gemini can help you drive your work forward faster by creating personalized and formatted docs or beautifully designed slides without leaving Gmail. This functionality also will soon power the flows you build in Workspace Studio.
Now you can use Gemini across your Workspace apps to:
Create content: Generate formatted Google Docs, structured Sheets, or stylized Slides in the background, saved securely to your Drive.
Example prompts:
When in Gmail (via the side panel) to create a doc: “Create a strategy brief for this project with goals, milestones and next steps.“
When in Gmail (via the side panel) to create a spreadsheet: "Create a tracker for this project in a new spreadsheet"
When in Docs (via the side panel) to create a deck: "Turn this proposal into an easy to read slide deck for my director using @presentation as a style reference.”
When in Chat (via Ask Gemini in Chat) to create a document: "Create a deck outlining Project Zebra with the latest updates"
When in Drive (via Ask Gemini in Drive) to create a document: "Create a customer insights deck from project Zebra using my project files including sheets, reports, and emails”
Conduct deep research: Synthesize complex data scattered across large folders or long threads into a summary report, complete with clear source attributions.
Example prompts:
When in Docs (via the side panel): “Can you do deep research to see how this blog post compares to other content we have drafted internally and what competitors have published externally?”
Draft and send emails: Compose detailed emails based on meeting notes or active documents, open as a draft in Gmail or send it directly from the Workspace app you are in.
Example prompts:
When in Docs (via the side panel): “Send an email to my sales team for their review and feedback"
Schedule your meetings: Find open times, schedule meetings, or resolve calendar conflicts when communicating with your teams without switching to your calendar.
Example prompts:
When in Chat (via Ask Gemini in Chat): “Schedule some time for me to discuss next steps with product around launch timelines for our new customer support tool“
Keep track of your to-dos: Instantly log a reminder or create a to-do list, mapping them straight into Google Tasks.
When in Slides (via the side panel): “Based on the presented strategy, can you remind me to follow up with the Marketing team next week to see how the social campaign went?”
Build branded decks without having to leave Docs
Enterprise security and compliance controls are built-in:
Data confidentiality: Your data is not reviewed by humans or used to train Gemini models.
Granular permissions: Gemini respects the authenticated user’s existing access permissions and sharing policies. If the user cannot access a document, neither can Gemini.
Human-in-the-Loop controls: For actions involving external communication or calendar commitments, such as sending emails or scheduling meetings, Gemini presents an interactive preview card, allowing users to review, edit, and confirm before execution.
Consumer: Google AI Pro (with the exception of scheduling functionality) and Google AI Ultra
Other Editions: Frontline Plus (only for scheduling functionality)
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access
Note: Usage of advanced AI features across Workspace apps is subject to usage limits. At launch, this feature will be supported in English only. Support for more languages will be added in the future.
Earlier this year, we introduced the ability for Workspace users to set persistent custom instructions for Gemini in Google Docs. We're now expanding support for these custom instructions to additional Gemini in Workspace surfaces, specifically:
Ask Gemini in Drive
Ask Gemini in Chat
Gemini side panel in Slides, Sheets, and Gmail
These instructions help personalize your interactions with Gemini and ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.
With this update, users can build a set of custom instructions that Gemini respects across these Gemini surfaces. The update ensures that users have a consistent personalization experience across the platform based on their individual needs or preferences.
You can declare preferences in any Gemini in Workspace Surface
All saved instruction can be viewed and managed in the Personalization Setting tab
These instructions are then used to personalize Gemini’s responses across Workspace
Getting started
Admins: There is no admin control for this feature.
End users: Get started by opening the side panel, Ask Gemini in Drive, or Ask Gemini in Chat. You can then prompt Gemini to store a specific instruction. You can also access the ‘Your Instructions for Gemini In Workspace” Menu by selecting the hamburger menu > Settings > Personalization. Visit the Help Center to learn more about customizing Gemini in Workspace's responses with your instructions.
Available to all Google Workspace customers with access to Ask Gemini in Drive, Ask Gemini in Chat, and/or the Gemini side panel in Gmail, Sheets, and Slides. See more details on feature availability here.
We are introducing new admin assist capabilities, bringing two new Gemini-powered capabilities to the Google Admin Console: the side panel and AI overviews. Designed to simplify complex administrative workflows and troubleshooting, this launch makes managing Google Workspace easier and faster. Admin assist features are available for customers with Google Workspace Business editions only.
Previously, administrators often had to toggle back and forth between different browser tabs, troubleshooting documentation, and the console to manage domain policies. With this update, we are integrating conversational AI assistance directly into your Google Workspace management surface to provide instant, contextual support.
Gemini-powered side panel: Conveniently accessible via the Google Bar on most of the pages of the Admin console. Super admins can use the side panel to get help with complex tasks, learn about administrative best practices, and receive interactive, step-by-step guidance.
Gemini-powered AI Overviews: A proactive search feature that triggers when you ask a question in the main Admin console search bar. This will automatically synthesize Google Workspace Help Center articles into conversational summaries, presenting you with the exact answers you need alongside direct, actionable next steps.
Whether you are looking to audit application usage or investigate configuration drifts, these features act as your personal technical co-worker—allowing you to manage your domain securely and efficiently.
Getting started
Admins: This feature will be ON by default for super admins with eligible Business plans. It is not available to delegated admins.
End users: There is no end-user setting or impact for this feature, as these capabilities are restricted exclusively to super admins in the Google Admin console.
We are excited to announce the general availability of Google Workspace inbound SCIM APIs to help IT administrators standardize identity lifecycle management. This new capability allows you to sync your Google Workspace directory in real time with any SCIM-compatible Identity Provider (IdP), HR system (HRIS), or custom application.
With inbound SCIM, when a Workspace end user’s account permissions are changed via their organization’s IdP, their access to Workspace data and any downstream apps, such as Gemini Enterprise, will also be updated in real time. Previously, customers would need to build custom integrations using Google directory APIs.
SCIM overview
System for Cross-domain Identity Management (SCIM) is an open protocol that synchronizes directory information between identity systems. With inbound SCIM, Google Workspace acts as a SCIM Service Provider, enabling compatible Identity Providers (IdPs) to automatically provision, update, and deactivate users and groups in real time.
Inbound SCIM offers:
Automated lifecycle management: IT teams no longer need to manually create user accounts or update details for Workspace, saving significant time and costs.
Seamless onboarding and day-one productivity: New employees have access to all Workspace productivity tools the moment they start, creating a frictionless onboarding experience.
Enhanced security with instant deprovisioning: When an employee leaves your organization or changes roles, SCIM instantly pushes an update request to Workspace. This eliminates the security risks associated with orphaned accounts and makes compliance audits significantly easier.
Simplified admin experience: Inbound SCIM offers a one-click token generation experience and admin controls to lock synced groups from your external source to prevent manual changes in Workspace that would conflict with your identity provider.
Getting started
Admins: This feature will be available by default and can be disabled/enabled at the domain level. Visit the Help Center to learn more.
End users: This is an admin-facing feature only.
The Manage external directories page in the Admin console showing Inbound SCIM setup
Configure a new Inbound SCIM connection with external IdP
Google Workspace administrators can now utilize incremental exports when backing up organizational data. Instead of re-exporting their entire organization's data, admins can export frequent snapshots of their data into their organization’s own Google Cloud Storage (GCS) bucket.
Key benefits include faster completion times, reduced Google Cloud Storage consumption and costs, and the ability to establish more frequent backup schedules to mitigate the risk of potential data loss.
Specifically, admins can schedule automated exports for Gmail, Drive, and Chat, with the flexibility to scope data by organizational unit (OU), group, or specific users. They can initiate:
Periodic full backups - establishing a baseline snapshot through regular full exports
Quarterly (every 3 months)
Semi-annually (every 6 months)
Annually (every year)
Frequent incremental backups - supplementing the baseline with frequent incremental backups, such as backing up data from the "last x days" every "y days"
Capture data from the last 5 days, running every 3 days
Capture data from the last 7 days, running every 5 days
Google Apps Script is officially a Google Workspace core service. Covered under the Google Cloud Terms of Service and Google Workspace for Education Terms of Service, Apps Script now offers the same enterprise-grade data protection, robust administrative controls, and standard technical support that safeguards other core services. With this update, you can now more confidently deploy Apps Script across your organization.
More about Apps Script
Apps Script is a cloud-based JavaScript platform that enables users to customize, automate, and extend Google Workspace applications like Sheets, Docs, and Forms, as well as build custom solutions and add-ons. You can use it to:
Create custom menus, dialogs, and sidebars within Sheets, Docs, and Slides.
Write custom functions for Sheets to automate complex calculations.
Build internal add-ons to streamline organizational workflows and integrate with third-party APIs.
Getting started
Admins:
If you already have Apps Script enabled: No action is required. Your organization will automatically benefit from these new core service protections and technical support.
If you previously restricted Apps Script: If you turned Apps Script off due to compliance, security, or support concerns, you can now enable the service to provide secure, custom automation for your users. Visit the Help Center to learn how to manage Apps Script access for your organization.
We’re updating icons across Google Workspace to introduce a modern visual design that gives every app a more distinct identity. Over the next several weeks, users will see new icons for Gmail, Calendar, Chat, Meet, Drive, Docs, Slides, Sheets, Vids, Keep, Forms, Voice, Sites, and Tasks.
These changes drive consistency and cohesion across our product suite, while ensuring each individual application remains modern and recognizable on your screen. These design updates do not alter any core functionality or administrative controls.
Getting started
Admins: There is no admin control for this update; changes will roll out automatically according to the schedule below. If you need to update internal documentation, visit the Help Center to find the new icon designs.
End users: There is no end user control for this update; changes will roll out automatically according to the schedule below.
This new feature allows these businesses and educational institutions to automatically copy their existing Microsoft users into Google Workspace. Once you connect to Microsoft, the system automatically identifies users in your Microsoft account and prepares to add them in your new Google Workspace account. This feature significantly reduces the time and effort of switching from Microsoft and helps you get your organization up and running in no time.
You can complete the import in a single click after connecting to your Microsoft business account.
Additional details
If you are a small business looking to switch from Microsoft to Google Workspace, you can now import up to 10 Microsoft users automatically through this new feature. Visit the Help Center to learn how to import more than 10 users from Microsoft.
You can import users only after completing your domain verification.
Getting started
Admins: This feature will be available in the setup process for Google Workspace. Once you’ve verified your domain and activated your email records, you will find an option to import your users from Microsoft to Google Workspace before completing the setup. Visit the Help Center to learn more about importing business data during setup.
At Cloud Next ‘26, we announced a new suite of agent tools for Google Workspace, including a Workspace MCP server, command line interface (CLI), and remote MCP integrations.
Today, we are opening the Workspace MCP server to public developer preview. As AI agents become a central part of how we work, they need a standardized way to access the right context and tools. The Workspace MCP server provides that bridge, allowing AI agents to safely tap into the richness of Workspace capabilities.
Workspace MCP server: Now in public developer preview
The Workspace MCP server allows developers to access a suite of dedicated tools to power agents interacting with Workspace data:
Gmail MCP: Profile access, drafting, searching, and read/write capabilities.
Drive MCP: File fetching, permissions management, listing, and uploading.
Calendar MCP: Finding available times and managing events.
Chat MCP: Finding conversations, searching messages, and reading/sending replies.
People dictionary MCP: Managing user contacts and accessing profile information.
Empower agents with a secure ecosystem
As these agents scale, we are committed to maintaining a healthy ecosystem by addressing the unique risks associated with large-scale agentic actions, such as API abuse and unintended large-scale data egress. To foster innovation while managing the potential impact of high-volume data access, we are introducing a standardized tiering model for all agent tools inclusive of our APIs in Workspace.
This model is designed to manage agent workflows at scale, providing a structure as application impact increases The framework is intended to maintain the agility of developers:
Empowering the community: We expect less than 1% of active Workspace developers will need to move beyond our standard usage tiers. This means the vast majority of our developer community can continue to build and innovate without friction.
Scalability with confidence: For those developers and agents that grow to serve millions of users, the model provides a clear, predictable path to scale safely, ensuring the performance and data integrity that enterprise customers expect.
Admins: No action is required at this time. Access to Workspace APIs can be managed via the Admin console under Security > API Controls.
Rollout pace
Workspace MCP server: Gradual rollout starting May 1, 2026
Workspace API and MCP tiering: Updated usage quotas for new projects only will roll out starting May 1, 2026. We'll notify owners of existing projects at least 60 days before any changes go into effect to ensure a smooth transition.
Availability
Available to all Google Workspace customers and developers
For enterprises, data migrations and change management for a new productivity and collaboration platform can feel daunting and create business disruption across the organization. Not anymore. Today, we are excited to announce the general availability of our new Google Workspace data migration tool for enterprises: Data import.
With data import, enterprise organizations will be able to achieve easier, faster, and higher-fidelity data migrations than before for emails, calendars, and contacts – all at no additional tool cost. Moreover, the substantial time and cost-savings to IT teams will free up their bandwidth and budget to prioritize other business critical tasks.
Data import provides:
Ease of use: A turnkey, scalable cloud-native solution that can be accessed and deployed directly from the admin console.
Quicker speeds and accuracy: Finish importing data sooner with faster migration speeds from parallelization and improved algorithms.
No additional tool cost to use: No additional infrastructure costs for Google Cloud Platform (GCP) during migration or licensing costs for third-party data migration tools.
Additionally, customers will have access to a new migration planning utility that will help improve their change management and data migration forecasting. The migration planning utility is available to provide migration timeline estimates and organize user data into speed-optimized batches. This offers customers zero-friction discovery and data-driven planning when undertaking large scale enterprise migrations from Microsoft 365 to Google Workspace.
Additional details
Data import and the migration planning utility are now available to accelerate enterprise-scale data migrations for Microsoft Exchange Online, with additional support for OneDrive, SharePoint Online, and Teams coming soon.
In the Google Cloud Community, discuss the latest features with Googlers and other Google Workspace admins like you. Learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
Discover how a diverse range of organizations, from small businesses and nimble startups to globally recognized Fortune 500 corporations, leverage the collaborative power of Google Workspace. Explore examples of how teams of are streamlining workflows and driving productivity by utilizing Google-Workspace.
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