This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Google Sheets now supports grouped field persistence for pivot tables. When you create custom groupings or work with grouped date, time, or numeric fields, these fields are now retained directly in the pivot table editor sidebar as reusable source fields. This allows you to unassign grouped fields from your active table layout without losing their underlying configuration, making it easy to re-add or modify them at any time. 

Additionally, this update improves interoperability with Microsoft Excel (.xlsx) files. Previously, when importing Microsoft Excel files containing pivot tables with grouped fields into Google Sheets, those custom groupings were dropped from the field list, requiring manual recreation. With this update, grouped field configurations are accurately preserved when importing/exporting spreadsheet files.



Grouped fields retained as reusable source fields in the Google Sheets pivot table editor sidebar

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers and users with personal Google accounts

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For enterprise organizations, migrating files along with their permissions to a new platform can feel daunting and risk interrupting daily business operations. To help simplify this transition, we are excited to announce general availability of Google Workspace data import (advanced mode) to support large-scale file migrations from Microsoft OneDrive. Just like the other features of the data import, this is available at no additional cost.

This update allows IT teams to execute large migrations efficiently, as you can import multiple concurrent batches at a time. Data import automatically adjusts import speeds to match your Microsoft licensing tier, maximizing throughput without exceeding source quotas.

Data import provides:

  • Ease of use: A turnkey, scalable cloud-native service that can be accessed and used directly from the admin console. 
  • Quicker speeds and accuracy: Finish importing data sooner with faster migration speeds from parallelization and improved algorithms.
  • No additional cost to use: No additional infrastructure costs during migration or licensing costs for third-party data migration tools.


Additionally, customers will be able to use the migration planning utility for file migrations that will help improve their change management and data migration forecasting. The migration planning utility is available to provide source data corpus details and migration timeline estimates. This offers customers no-friction discovery and data-driven planning when undertaking large scale enterprise migrations from Microsoft 365 to Google Workspace.


Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Frontline Starter, Standard, and Plus; Essentials Starter, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofit

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For enterprise organizations, migrating communication history and collaboration channels to a new platform can feel daunting and risk interrupting daily business operations. To make this transition smoother, we are excited to announce that migrating chat data from Microsoft Teams to Google Workspace for large scale workloads is now generally available in data import. Just like the other features of the Data Import tool, this is available at  zero tool cost.

This enhancement builds on our existing data import capabilities, allowing admins to easily copy channel messages, group chats, and direct conversations from Teams to Workspace at no additional tool or infrastructure costs.

Data import for Teams offers:

  • Ease of use: A turnkey, scalable cloud-native solution that can be accessed and used directly from the admin console.
  • Quicker speeds and accuracy: Finish importing data sooner with faster migration speeds from parallelization and improved algorithms.
  • No additional cost to use: No additional infrastructure costs during migration or licensing costs for third-party data migration tools.
  • High fidelity: Both Teams channels as well as private chat messages (i.e. 1:1 and group messages) are imported.


Additionally, the migration planning utility now supports Teams to help customers improve their change management and data migration forecasting. The migration planning utility is available to provide migration timeline estimates and organize user data into speed-optimized batches. This offers customers simplified discovery and data-driven planning when undertaking large scale enterprise migrations from Microsoft 365 to Google Workspace.


Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Frontline Starter, Standard, and Plus; Essentials Starter, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofit

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Space owners and managers can now control who can view the full list of members in a Google Chat space, providing enhanced privacy and administrative control for sensitive, large-scale, or external collaboration spaces.

Previously, any member of a Google Chat space could view the complete list of participants. We are introducing a new space setting—View members—that allows space owners and managers to restrict member visibility within one of four permission levels:

  • Owners only
  • Owners & managers
  • All members (default)
  • Entire organization

Similar to membership privacy controls in Google Groups, there are scenarios where limiting member list visibility enhances organization security or privacy:

  • Customer spaces: Collaborating with multiple external clients, vendors, or partners
  • Sensitive forums: Allowing users to join communities on sensitive topics without revealing their membership in that community
  • Confidential projects: Prevent participants in broad project spaces from seeing every internal or external user who has been added to the initiative

Please note that regardless of the member visibility restriction, users will always be able to see the name and profile of anyone who actively sends a message in the space.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Navigate to Space Settings > Membership > View Members permission control, and select the desired visibility level.

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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Gemini can transform your questions and complex topics into custom, interactive visualizations — directly within your Gemini app chat.

Previously, responses were largely text with static diagrams. Now, we’re delivering functional simulations that can help you better understand the topic you’re asking Gemini about. Whether you’re rotating a molecule or simulating a complex physics system, you can explore further with just one prompt. Responses include visual elements — like tables, grids, and simulations — made specifically for your question. For example, ask about a topic that could be explained visually, like “show me how DNA works in 3D,” and you’ll be able to interactively rotate and zoom into a 3D DNA structure. Or ask to watch a pendulum trade energy back and forth, or learn about cash burn rates through an interactive table.

Getting started

  • Admins: This feature is ON by default for all organizations with Gemini enabled. The Gemini app and related in-app tools are controlled by the Generative AI settings in the Workspace Admin console. This feature is subject to these existing controls. Visit the Help Center for more information on turning the Gemini app on or off.
  • End users: There is no end user setting for this feature. To get started, users can ask Gemini to “show me” or “help me visualize” a complex concept.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and as well as users that meet minimum age requirements. Usage limits apply.

Resources

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We are introducing a seamless way to record presentations in Google Slides using Google Vids directly from the Slides interface. Moving forward, you will see a new Record option in the right-hand menu of Slides. Selecting this option guides you through a streamlined recording workflow and outputs an immediately shareable link.

This new integration provides advanced creation capabilities—including transcript-based editing and voiceover generation—helping you turn simple slide decks into polished, professional video assets in seconds.

Note: For organizations currently using the existing Slides recording experience, here is what you need to know about the transition:

  • Users with access to the existing Slides recording experience will have access to both the legacy experience and the new Vids recording experience.
  • The legacy Slides recording option will move to the View menu (View > Slides Recording).

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Admins can now access Google Chat usage metrics in the Gemini reports dashboard across both organization- and user-level reports.

At the organization level, this allows admins to track active Gemini users in Google Chat, analyze usage trends, and identify who benefits most from Gemini-powered summarization and generation features.

At the user level, admins can now view the level of Gemini adoption for specific users who actively engage with the app.

This launch also updates a few Gemini summarization interactions in Chat to “Active” as they are initiated by the user. Given this, you may see updated metrics reported for active users and overall usage of Chat.


Getting started

  • Admins: Visit the Help Center to learn more about Gemini reports.
  • End users: There is no end user impact or action required.

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Starter, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education

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The Google Workspace Allowlisted Domains API is now generally available. Previously, administrators had to manage their allowlisted domains list manually through the Google Workspace Admin console. With this release, hosted under the Cloud Identity API suite as a top-level resource, organizations can securely automate and programmatically manage their list of allowlisted domains.

By programmatically managing trusted external sharing boundaries, Workspace administrators can easily automate domain lists. This allows organizations to restrict external collaboration to verified, trusted partners, thereby mitigating data exfiltration risks and strengthening overall security posture without manual administrative overhead.

This launch includes a robust set of core capabilities to support your domain management workflows:

  • Core CRUD operations: Programmatic Create, Delete, List, and Get capabilities to manage your list of allowlisted domains
  • Exact-match filtering: Easily check and verify the presence of specific domains using exact-match filtering within the List API

Note: Reseller-managed workflows are not currently supported.

Getting started

  • Admins: To configure these rules via the API, administrators must have either domain management or domain allowlist management privileges for Google Workspace. See our documentation to learn more.
  • End users: There is no end-user setting or action required for this feature.

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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We are introducing a new admin setting in Google Chat that allows administrators to restrict specific users or groups from creating spaces, while continuing to permit them to create 1:1 direct messages (DMs) and group direct messages (gDMs).

Previously, Chat restriction settings functioned as a single all-or-nothing toggle, which disabled all conversation creation. With this update, administrators gain more flexible policy enforcement with the following restriction levels:

  • No restrictions: All chat creation (1:1 DMs, group direct messages, and spaces) is permitted.
  • Restrict space creation: Users can create 1:1 DMs and group direct messages, but are restricted from creating new Chat spaces.
  • Restrict all creation: Users are restricted from creating 1:1 DMs, group direct messages, and Chat spaces.

This enhancement is particularly useful for organizations—such as educational institutions, frontline environments, and external vendor/contractor teams—that want to ensure space creation is managed through designated approval workflows or admin creation, without disrupting day-to-day direct communication.

Getting started

  • Admins: This feature is available at the domain, Organizational Unit (OU), and group level. To configure space creation restrictions, open the Admin console and navigate to Apps > Google Workspace > Google Chat > Chat and space restrictions. Visit the Help Center to learn more about setting up Chat restrictions.
  • End users: There is no end-user setting for this feature. Restricted users will notice that the option to create a space in Google Chat is disabled, but they will maintain the ability to create 1:1 DMs and group direct messages.

Rollout pace

Availability

  • Business: Business Standard and Plus
  • Enterprise: Enterprise Starter, Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Frontline Starter, Standard and Plus

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We are excited to introduce Room Display mode, a new dual-window experience for Google Meet on the web. Launching in beta, this feature is designed specifically for "Bring Your Own Device"  meeting spaces, where users connect a personal laptop to a shared external display, such as a TV or projector.



Joining in Room Display mode

Historically, setting up a meeting on a shared display (e.g. in a meeting room) meant manually dragging browser windows across screens, dealing with clunky display layouts, and risking showing your browsing windows. Room Display mode removes this complexity by automatically splitting your meeting interface into two dedicated views the moment you connect your device and join the call:

  • Shared View (TV/Monitor): A clean, distraction-free, entire-screen view on your external display. It displays remote participant video tiles and shared presentations edge-to-edge. You can choose to go full screen by clicking the full-screen window button.

Shared View (TV) in Room Display mode with and without and active presentation
  • Personal View (Laptop Controller): Your laptop screen becomes a private personal view and "control center" for the meeting. In addition to your persona
    l view of the active presentation, it houses the meeting controls, peripherals selection, presentation controls, the participant roster, chat panels, and your "Ask Gemini" panel. This ensures you can manage the meeting privately without displaying your browser window or personal workspace to the entire room.

Personal View (Laptop) in Room Display mode with an active presentation with speaker notes and with the Ask Gemini side panel open

Whether you’re hosting a team sync, leading a pitch, or watching a presentation, Room Display mode makes running meetings on a shared display and collaborating in hybrid environments more seamless and professional.

Note: This requires a Chromium-based browser (such as Google Chrome or Microsoft Edge) with Window Management permissions enabled.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be available by default when a laptop running a Chromium-based browser is connected to an external display (set to Extended mode, not mirrored). Room Display mode will be highlighted as the main option to join the call when the laptop detects  a shared external display like a meeting room TV. To help us improve the feature, provide feedback via the thumbs up/down icons and the feedback link in the Personal View UI. Visit the Help Center to learn more about joining meetings with Room Display mode.

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Starter, Standard, and Plus
  • Other Editions: Frontline Starter, Standard, and Plus; Essentials Starter, Enterprise Essentials, and Enterprise Essentials Plus; Nonprofits

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You can now protect your calendar from repeated calendar spam and unwanted invitations. When you block a user in Google Calendar, the current event is automatically removed and you no longer receive new calendar invitations from that person.

In addition, when you block an individual in Calendar, they’re added to your account-wide blocklist, and interactions across all supported Google products are blocked. Similarly, if the individual was blocked in another supported Google product, their Calendar invitations will now also be blocked.




This feature allows blocking invitations from users with a Google account. To block invitations from a non-Google Calendar user, use the Gmail blocking functionality. This will block all emails from them, including emails that create Calendar events.

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

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We are introducing Admin Assist, bringing two new Gemini-powered capabilities to the Google Admin Console: the Sidepanel and Search Overviews. Designed to simplify complex administrative workflows and troubleshooting, this launch makes managing Google Workspace easier and faster. Admin Assist is available for customers with Google Workspace Business editions only.

Previously, administrators often had to toggle back and forth between different browser tabs, troubleshooting documentation, and the console to manage domain policies. With this update, we are integrating conversational AI assistance directly into your Google Workspace management surface to provide instant, contextual support.

  • Gemini-powered Sidepanel: Conveniently accessible via the One Google Bar (OGB) on most of the pages of the Admin Console. Super admins can use the sidepanel to get help with complex tasks, learn about administrative best practices, and receive interactive, step-by-step guidance.
  • Gemini-powered Search Overviews: A proactive search feature that triggers when you ask a question in the main Admin Console search bar. Admin Assist will automatically synthesize Google Workspace Help Center articles into conversational summaries, presenting you with the exact answers you need alongside direct, actionable next steps.

Whether you are looking to audit application usage or investigate configuration drifts, Admin Assist acts as your personal technical co-worker—allowing you to manage your domain securely and efficiently.

Getting started

  • Super Admins: This feature will be ON by default for Super Admins with eligible Business SKU editions (see ‘Availability’ below). It is not available to Delegated Admins.
  • End users: There is no end-user setting or impact for this feature, as these capabilities are restricted exclusively to Super Admins at the Google Admin Console.

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus

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Gemini Notebook users can now copy entire notebooks, including all associated sources and studio items, if they have copy permission for that notebook. This capability allows users to build upon existing work or templates shared by others. For example, a student can copy a notebook shared by a teacher, and then add their personal study notes and generate customized practice quizzes or flashcards to that copy, or a coworker can copy a notebook with foundational information and add on additional sources to tailor it to a specific project.

When you make a copy of a notebook, several key components are copied to the new user's library. This includes sources and studio content.

A few notes:

  • Sources: Drive-based sources are only included if the user performing the copy has permission to access and copy the original Google Drive file.
  • Studio content: This includes studio artifacts like Audio Overviews, Video Overviews, Study Guides, Flashcards, Quizzes, and Slide Decks, plus artifact generation prompts and custom chat configurations. 

Personal chat history and user-generated notes are not transferred to the new notebook. Additionally, a copied notebook does not sync with the original, so any subsequent updates made by the original owner do not overwrite the copied version.

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers and users with personal Google accounts with access to Gemini Notebook

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Administrators using Drive Inventory Reporting in Google BigQuery can now access granular external sharing fields designed to simplify complex permission structures. By automatically consolidating direct permissions, group memberships, and public links into clear signals, this update helps organizations easily identify external exposure across their Drive environments.

Administrators can now distinguish between human users, service accounts, and files published to the web, as well as cross-reference sharing attributes with existing Data Loss Prevention (DLP) metadata to prioritize remediation for high-risk data.

Getting started

  • Admins: This feature will be OFF by default and can be enabled via the "External sharing calculations" setting under Drive inventory report settings in the Google Admin console. Note that for organizations with large Google groups, enabling this calculation may extend processing time and impact report delivery schedules.

Rollout pace

Availability

  • Enterprise: Enterprise Standard, and Plus
  • Education: Education Standard, and Plus
  • Other Editions: Frontline Plus; Enterprise Essentials Plus; Cloud Identity Premium

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Google Calendar users have three options for how event invitations are added to their calendar: auto-add invitations from everyone, auto-add invitations from known senders only, or add invitations only after the user responds in email. To date, administrators can only choose the default value for new users in their organization.

With this release, we’re expanding Calendar settings in the Admin console to offer organizations more granular controls on invitations.  Administrators can now determine the invitation options available to end users, providing organizations more control over inbound event invitations from unknown senders and minimizing potential security risks from the content contained within them. While the existing capability only determined the default for new users, the new setting applies to new as well existing users.


Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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We know that balancing active participation with note taking during face-to-face discussions can be a challenge. You shouldn't have to choose between staying present in the moment and capturing critical context for later. We’re excited to start rolling out a new way to make Google Meet the home for all of your meetings, expanding beyond just video calls to support your in-person collaboration.



“Take Notes” button in Meet on Web


Take Notes button in Meet on Mobile

Start Taking Notes: Launch a session directly from the Google Meet home screen on web or mobile by selecting the "Take notes" button. Once recording begins, Gemini actively captures notes for your in person meetings.

Review the Artifacts: When your meeting finishes, press the button to conclude audio capture. Gemini automatically compiles a structured notes summary, action items, and complete transcript into a Google Doc, saved directly to Google Drive, and emails the link to you.

Getting started

  • Admins: This feature will be controlled by existing Google Meet notes settings.
  • End users: Visit the Help Center to learn more.

Rollout pace

  • Rapid Release and Scheduled Release domains:
    • Android with extended rollout (potentially longer than 15 days for feature visibility) starting on August 11, 2026
    • Web with extended rollout (potentially longer than 15 days for feature visibility) starting no sooner than August 14, 2026
    • iOS with extended rollout (potentially longer than 15 days for feature visibility) starting no sooner than August 31, 2026

Availability

  • Business: Business Standard, and Plus
  • Enterprise: Enterprise Standard, and Plus
  • Consumer: Google AI Pro, and Ultra
  • Other Editions: Frontline Plus
  • Education Add-ons: Google AI Pro for Education

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We’re excited to launch Sheets canvas, a new Gemini-powered capability that transforms your spreadsheets into custom, interactive, read-write applications using simple natural language prompts. It acts as a dynamic visualization layered directly on top of your spreadsheet data, allowing you and your team to work in layouts that best fit your workflows. 

Whether you need to coordinate cross-functional deliverables or present core insights from dense data to an executive team, Sheets canvas can deliver the visual tool for the job. Key capabilities include: 

  • End-to-end creation: Build an advanced visualization with a single natural language prompt without requiring coding, formulas, or third-party tools. 
  • Fully read-write: Changes made in the canvas, such as dragging task cards or adding new entries, instantly update your source sheet. Likewise, any updates to the source sheet reflect in your canvas in real time. 
  • Flexible adjustments: Continue to polish and refine your Sheets canvas by prompting Gemini to make edits to layout, design, functionality, and more. 
  • Familiar sharing tools: Because Sheets canvas is built directly inside Google Sheets, it inherits the same sharing settings as your spreadsheet, making it effortless to collaborate in real time. 
For example, if you’re a financial analyst working out of a budget spreadsheet, you can ask Gemini to “Build an interactive dashboard that helps me analyze how different cost drivers impact a quarterly budget.” If you’re an operations lead overseeing logistics, you can simply prompt Gemini to “Create a custom tracker to visualize regional field assignments.” 

Users can build a wide variety of applications with Sheets canvas. Here are just a few examples:


Kanban board: Group tasks by workflow stage, and drag and drop cards to update progress in real time 


Dashboard: Create a financial forecasting model with dynamic scenario planning


Whiteboard: Conduct a virtual brainstorming session with sticky notes 

Note: This feature is currently only available on the web to accounts with language set to English.

Getting started 

Rollout pace 

  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on August 10, 2026 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 31, 2026 

Availability 

  • Business: Business Standard and Plus 
  • Enterprise: Enterprise Standard and Plus 
  • Consumer: Google AI Pro and Ultra Education 
  • Add-ons: Google AI Pro for Education AI Add-ons: AI Expanded Access 
Note: Creating and editing Sheets canvases is subject to per-user usage limits. See the Help Center for more information. 

Resources 


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Google Workspace is introducing two usability enhancements to Connected Sheets to improve data presentation and give more flexibility when analyzing BigQuery data. 

List parameters: When writing a query, users can reference multiple values in a single list parameter by selecting a grid range in a sheet. Each cell will function as a unique value in the list. This enables more flexible or robust querying based on values already in the sheet. For example, this feature allows data admins and power users to configure input sheets that allow collaborators or end users to easily select options via drop-down or in the sheet for advanced filtering without needing to modify the underlying query. As a result, more users can independently self-serve insights and interact with Connected Sheets. 

Column aliasing: Users can create aliases for BigQuery column names directly within the Connected Sheet. Database column names can sometimes be unwieldy or lack contextual information for broader audience readability. Aliasing provides a way to substitute presentation-ready labels in the Connected Sheets interface without altering the underlying database reference. Users can continue to refer to columns by either the new alias or the original name in formulas and inputs.





Getting started 

Rollout pace 

Availability 

  • Available to all Google Workspace customers and users with personal Google accounts 

Resources 

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We’re introducing two key improvements in Google Sheets that preserve formatting and linked data when converting files from Microsoft Excel. First, Excel tables will now seamlessly import as Sheets tables. Second, Sheets now fully supports importing Excel pivot tables that are backed by table ranges.

Previously, when converting Excel files, Excel tables did not import as Sheets tables, causing users to miss out on the structural and formatting benefits of tables, and pivot tables linked to tables were replaced with static grids. These updates ensure your data structures remain intact and beautifully formatted upon import. Most importantly, your imported spreadsheets will be ready to use right away, no manual reconstruction needed.



Table with linked pivot table imported into Google Sheets

Getting started

Rollout pace

Table imports

Linked pivot table imports

Availability

  • Available to all Google Workspace customers and users with personal Google accounts

Resources

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Historically, keeping Gemini Notebooks up to date would require you to manually add sources one by one. Now, this new integration lets you automate adding sources to your Gemini Notebooks as part of a recurring workflow. You can use the new Add a source to Gemini Notebook step to add text, links to Drive files, or generic Youtube or web URLs as sources to your notebooks to ensure your notebooks are always up to date on the latest content.



Use Add a source to Gemini Notebook to automatically keep your notebooks up to date

Getting started

Rollout pace

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access

Resources

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Useful Links

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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