This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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We’re introducing several updates to Gemini Notebook that give users a more personalized and powerful learning experience.

  • Audio recorder: Users can now use a new audio recorder in the Gemini Notebook mobile app (Android/iOS) to capture lectures or record thoughts on the go, with these notes living directly alongside their sources for easy citation and ongoing edits.



  • Real-time conversation with notebooks: Users 18 years or older can now have a real-time conversation with their notebooks using the Gemini Notebook mobile app (Android/iOS) in nearly 100 languages. Because every response is grounded in their sources, users can get step-by-step guidance, ask questions, and interrupt at any time just by speaking.



  • Interactive learning overviews: To help users maintain focus during study sessions, we’re introducing interactive learning overviews under Reports, which weave together summaries and studio outputs like quizzes, flashcards, and mind maps.
  • Improved exam prep tools: We’re expanding exam prep tools with the following updates:
    • New quiz formats include short answer, multiple choice, and fill in the blank.
    • Users can chat with their notebook about their performance on the most recently completed  quiz and flashcard set to help determine where to focus their attention next.
    • Quizzes and flashcards can be customized by adding or editing questions.

  • Short Video Overviews for learning: Users can also create engaging Short Video Overviews in more than 80 languages and even share them with classmates or other people. These bite-sized ~60-second videos combine narrative overviews with educational animations to help make complex formulas, diagrams, and scientific concepts easier to digest.

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources


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In April, we announced notebooks in Gemini as a dedicated, focused space for individual users to organize their projects and conversations. Now, students of all ages, educators, and professionals can access notebooks to keep conversations about a topic organized in one place. For example:

  • Students can upload all of their materials for a specific course into a single notebook to turn Gemini into a personalized, course-aware study partner that can generate custom practice quizzes and simplify complex topics.
  • Educators can upload their curriculum standards, assignment rubrics, and lesson templates to rapidly generate aligned coursework, differentiated learning materials, and targeted student feedback.
  • Professionals can upload product information, project details, research reports, and strategy notes for a specific topic into a notebook to synthesize key insights and draft deliverables.

This tool also combines two of Google’s most powerful AI tools, the Gemini app and Gemini Notebook, to unlock new ways of working and studying. For example, if you’re a student, try adding class notes to a notebook and using Gemini Notebook to create a Cinematic Video Overview. The next day, open the notebook in the Gemini app and ask it to create a study guide based on that same material.


Getting started

  • Admins: Access to Notebooks in Gemini is on by default, and is controlled using the Gemini App and Gemini Notebook access settings. As an administrator of your organization's Google Accounts, you can control who can use Notebooks in Gemini. Notebooks in Gemini are available to users who are in a group or OU with both Gemini Notebook and Gemini set to On. Visit the Help Center to learn more about turning Gemini and Gemini Notebook on or off for users.
  • End users: Open the left side panel in the Gemini app and click “New notebook” to start adding your sources and focus area. You can add up to 10 sources to your notebook. Visit the Help Center to learn more. 

Rollout pace

Availability

  • Available to all Google Workspace customers and Workspace Individual subscribers outside of the European Economic Area (EEA), as well as users with personal Google accounts globally

Resources

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To expand the capabilities of Workspace Studio and help teams build powerful, custom automations, we are introducing four new features for flows in Workspace Studio: custom starters, custom steps, third-party (3P) integrations, and webhooks. These new capabilities empower users to seamlessly connect custom Google Apps Script functions, integrate third-party services, and trigger external webhooks directly within flows in Workspace Studio.

All of these features are backed by granular enterprise security controls that allow admins to safely enable and adopt agentic capabilities across their organizations.

  • Custom starters: Build and publish custom, real-time triggers to run flows based on events in other applications.

Custom starter that triggers a Studio Flow from an external application
  • Custom steps: Build and run custom logic (e.g. using Apps Script) and tailor flows to advanced business needs.

Create custom steps using Apps Script

  • Third-party integrations (Beta): Connect third-party applications and services to pass data effortlessly between Workspace and external tools to automate your business flows. The following integrations are available:
    • Asana
    • Confluence
    • Hubspot
    • Jira
    • Mailchimp
    • Quickbooks
    • Salesforce
    • Slack

Step to add a Jira comment in Studio Flows
  • Webhooks: Send HTTP requests to external endpoints and trigger actions in them. On supported editions, admins can set an URL allowlist for webhook access.

Webhook step in Studio Flows

Getting started

Rollout pace

Admin console settings

End-user visible features

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access

*Webhook URL allowlist functionality is available for Business Plus; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus

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We’re introducing Expert Intelligence, a cross Google initiative that helps users engage with trusted sources through Google AI products, starting with Gemini Notebook. Featuring more than 100,000 books from major publishers, employees and students can now incorporate insights from leading authors, publications, and domain experts directly into Gemini Notebook.

Users will be able to add compatible ebooks they’ve purchased from Google Play Books directly to a Gemini Notebook, making it simple for them to ask questions about a book and receive responses grounded directly in its text. Readers can also use Gemini Notebooks to help you understand books in new ways, for example, by generating Infographics, Audio Overviews, Quizzes, or more. We’re also providing a book on us for users 18 years or older in the U.S. while supplies last.

Even better, employees and students can combine an author’s expertise with a variety of other sources, including their own information. For example:

  • A student can upload their class syllabus and lecture notes alongside a purchased book to generate an Audio Overview and practice quizzes to prepare for final exams.
  • A manager can ask Gemini Notebook to help brainstorm strategies on how to best give employees feedback and navigate tough conversations by consulting a book on management best practices.

Note: To interact with an ebook in a shared notebook—such as asking questions or creating artifacts—recipients must also have purchased an eligible Play Book ebook.

Getting started

  • Admins: In order for end users to access this feature, they must be in an OU with Gemini Notebook, Google Play, and Google Books set to On. Visit the Help Center to learn more about turning Gemini Notebook and Google Play and Google Books on or off for users.
    • Tip: For students who need access only to specific books, admins can purchase books using Buy for Groups and allocate to the students without needing to provide Google Play access (available to organizations with Google Workspace for Education Plus or a Teaching & Learning add-on).
  • End users: There is no end user setting for this feature. To see if a book is eligible for Expert Intelligence, visit Google Play Books. If the ebook is eligible, you’ll see Gemini Notebook listed when you click the “Tools” badge on a book’s detail page, or you can browse eligible books. Visit the Help Center to learn more about adding Play Books ebooks as a source in Gemini Notebook.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts who have Gemini Notebook, Google Play, and Google Books enabled

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Data regions are critical for helping organizations meet internal compliance, legal, regulatory, and data sovereignty obligations by controlling the geographic location of covered data at rest and through data processing. Expanding these controls to Apps Script allows organizations—including those in highly regulated industries and the public sector—to build, deploy, and automate enterprise workflows with confidence that their script data and executions remain within designated geographic boundaries.

When a data regions policy is applied to an organizational unit or group, Apps Script data storage and runtime execution adhere to the specified region:

  • Data at rest: Script project files, code definitions, manifest configurations, trigger metadata, and key-value storage (such as Property Service and Cache Service) are stored within the designated geographic region. 
  • Data processing: Script executions, container-bound automations, and associated runtime operations are processed within the selected region.

Note on non-regionalized services:

As Google Apps Script transitions to a regionalized data residency model, non-regionalized Apps Script services will be disabled starting in September 2026 for organizations that turn on the Drive and Docs disablement toggle in data regions advanced settings in the Admin console. Learn more about disabling non-regionalized services.


Enabling Data regions support for Apps Script (Under Drive & Docs)

Getting started

  • Admins: Apps Script automatically adheres to your existing organizational data location policies configured in the Admin console under Menu > Data > Compliance > Data Regions.
  • End users: There is no end user setting for this feature. Script project creation and executions will automatically follow the data region policy assigned to the user by their administrator. For custom cloud logging and external services, developers can review recommendations in the Apps Script Cloud Projects guide.

Rollout pace

Availability

  • Enterprise: Enterprise Plus (provides in-region data storage and processing)
  • Education: Education Standard and Education Plus (provides in-region data storage only)
  • Other Editions: Frontline Plus (provides in-region data storage and processing)

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Google Meet users can now connect to nearby conference room hardware by entering a 5-character room code on their personal device. Building on the recent Connect Room launch that uses proximity-based detection to identify nearby hardware, this update provides a reliable manual fallback when ultrasound is unavailable or disabled. Users will see a "Connect with room code" button on their device’s pre-call screen, which allows them to enter the alphanumeric code displayed directly on the hardware’s screen.

See our Early Preview announcement for full details.


Getting started

  • Admins: This feature will be ON by default and can be disabled/enabled at the device level. We have updated our admin settings for Connect room and related features, visit the Help Center to learn more.
  • End users: This feature will be ON by default. Your admin can turn this feature off for devices in your organization.

Rollout pace

Availability

  • Available to all Google Workspace customers with Google Meet hardware devices

Resources



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Users will now be able to use Gemini in Workspace to directly interact with Asana, Atlassian Rovo, HubSpot, Intuit Mailchimp, Intuit QuickBooks, Monday, and Salesforce through Model Context Protocol (MCP) integrations. This will enable them to access information directly without needing to switch tabs, download files, or interrupt workflows across our Google Workspace apps including Sheets, Gmail, Drive, Docs, Chat, and more.

Getting started

  • Admins: This feature will be ON by default for users with Gemini for Google Workspace access, and can be managed at the domain, organizational unit (OU), or group level in the Admin console under Apps > Google Workspace > Gemini for Workspace > Third-Party Connectors. Admins can control which third-party connectors are enabled for their organization and manage access policies. Visit the Help Center to learn more about managing third-party connectors for Gemini.
  • End users: Once enabled by an admin, end users can access third-party connectors through the Gemini side panel in Docs, Sheets, and Slides, as well as in Google Chat. Visit the Help Center to learn more about third party integrations with Gemini in Google Workspace.

Rollout pace

Availability

  • Business: Business, Standard, and Plus
  • Enterprise: Enterprise, Standard, and Plus
  • Consumer: Google AI , Pro, and Ultra
  • Other Editions: Enterprise Essentials Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning; Endpoint Education

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We’re introducing a new capability that allows Google Workspace administrators to configure audience sharing and sensitivity-based data conditions in a single, unified rule. This unified rule flow helps organizations elevate their security posture to proactively mitigate insider risks, prevent data exfiltration, and safely unblock collaboration for high-sensitivity environments.

Previously, administrators managed user/group-based sharing controls with trust rules and data loss prevention (DLP) policies separately for Google Drive. With this launch, admins can now build granular, content-aware sharing boundaries that can evaluate data sensitivity (with classification labels or DLP conditions) and the audience with whom the data is being shared using trust rules criteria (such as organizational units, groups, or domains).



New granular admin policies that prevent sharing between audiences based on data sensitivity

Additional details

The feature supports three audience restriction options:

  • Block sharing with all external users: Prevents any file meeting the content criteria from being shared outside the organization
  • Block all internal and external sharing, except with specific users (Allowlist): Restricts access to a curated list of trusted internal organizational units (OUs), groups, or external domains
  • Block sharing with specific users (Denylist): Explicitly blocks sharing with specific internal organizational units, groups, or external parties (such as vendors or contractors) while permitting sharing with everyone else 

Getting started

  • Admins: When configuring data protection rules in the Admin console, admins should select Google Drive as the app and the “block sharing” option to use this functionality. Visit the Help Center to learn more.
  • End users: There is no end user setting for this feature.

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Standard and Plus
  • Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources



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We’re excited to announce the GA release of a new, simplified way for small businesses to import their users and their business data from Microsoft while setting up Google Workspace with our data import tool.

This new feature allows these businesses and educational institutions to copy their existing Microsoft users, along with their emails, OneDrive files, calendar events, contacts and tasks, into Google Workspace. You can start the import in 2 simple steps:

  • Connect to your Microsoft business account using global admin credentials
  • (Optional) Exclude any users or types of data that you don’t want to import

Once you connect to Microsoft, our data import tool identifies users in your Microsoft account and prepares to add them and their data to your new Google Workspace account. This feature significantly reduces the time and effort required to switch from Microsoft, helping you get your organization up and running quickly.



Additional details

  • You can now import up to 10 Microsoft users and their data automatically through this new feature. Visit the Help Center to learn how to import more than 10 users from Microsoft.
  • You can import users and data only after completing your domain verification and MX activation. The data import process runs in the background while you can continue with your Workspace setup.
  • This process is only applicable if you're on a Flexible Plan. If you're on an Annual/Fixed-Term Plan, you must add more licenses before importing users. Visit the Help Center to learn how to add licenses or change purchase cap.

Getting started

  • Admins: This feature will be available in the setup process for Google Workspace. Once you’ve verified your domain and activated your email records, you will find an option to import your users from Microsoft to Google Workspace before completing the setup. Visit the Help Center to learn more about importing business data during setup.
  • End users: This feature is for admins only.

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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Today, we’re launching the Gemini desktop app for Windows 10 and 11. This new application is designed to operate seamlessly alongside users’ favorite tools, providing instant assistance without disrupting their workflows.

The Gemini app for Windows provides users with a variety of ways to enhance their productivity directly from their desktop:

  • The Alt + Space keyboard shortcut brings Gemini over active work for quick tasks, like fact-checking a document or brainstorming presentation titles.
  • Users can ask Gemini to draft project summaries using information pulled directly from Google Workspace apps like Gmail and Google Drive.
  • Users can bring creative concepts to life by generating custom images with Nano Banana directly from their desktop.

This launch marks the beginning of Gemini app’s native desktop capabilities for Windows, with more features planned to roll out over time.


Getting started

  • Admins: This feature is ON by default for all organizations with Gemini enabled. The Gemini app and related in-app tools are controlled by the Generative AI settings in the Workspace Admin console. This feature is subject to these existing controls. Visit the Help Center for more information on turning the Gemini app on or off.
  • End users: There is no end user setting for this feature. Download the Google Gemini app today at gemini.google/desktop. Visit the Help Center to learn more.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Building upon the power of Gemini in Sheets on the web, we’re excited to announce that you can now use Gemini in Google Sheets on your Android device to quickly analyze and understand your data while on the go.

Simply tap on the Gemini spark icon, and you can ask questions about your data, generate analytical insights, and create charts. To help you get started, we've included suggested prompts such as “Summarize this table,” and “Analyze for insights.”




(Please note: Mobile capabilities are currently focused on data analysis and insights. To perform complex edits, formatting actions, or generate formulas, please use Gemini in Google Sheets on the web).

Getting started

  • Admins: There is no specific admin control for this mobile feature beyond the general Gemini for Google Workspace enablement at the domain/OU level. Visit the Help Center to learn more about managing Gemini access.
  • End users: This feature will be available by default for eligible users. To access it, open a compatible spreadsheet on your Android device and tap the Ask Gemini icon. Visit the Help Center to learn more about using Gemini in Google Sheets.

Rollout pace

Availability

  • Business: Business Standard and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Google AI Pro for Education
  • Consumer: Google AI Pro and Ultra

Resources

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Google Workspace administrators can now enable external sharing for Gemini Notebook using granular controls in the Admin console. Previously, administrators only had a single high-level toggle to turn Gemini Notebook completely on or off for their entire organization. This update introduces four sharing options, allowing administrators to empower their organization’s sharing workflows. These settings can be enabled at the domain, organizational unit (OU), or group level, providing some flexibility for distinct sets of users.

The options include:

  • Off: Users cannot share notebooks with anyone outside the domain. This is the default setting.
  • Trusted Domains: Users can share notebooks externally, but sharing is strictly restricted to email addresses within a specified allowlist of trusted domains.
  • On: Users can share notebooks with any external email address.
  • On with public notebook sharing: Users can create and share public notebooks with anyone with a link. Individual emails do not need to be added as a sharee.

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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In January 2026, we introduced Automatic room check-in for Google Meet available on mobile to organizations on the Rapid Release track enrolled in Early Preview Rooms. We’re excited to announce that this feature is now rolling out to all Workspace customers with Google Meet hardware. This feature simplifies the process of joining meetings for those using companion mode on a phone or tablet within a conference room. We're introducing automatic room check-in via ultrasound proximity detection. To automatically check you in, the green room uses your phone or tablet’s microphone to detect an ultrasound signal from the conference room hardware, streamlining the process and eliminating unnecessary steps. This feature is available on Android and iOS devices.


Automatic check-in on Android, Right: on iOS

Additional details

  • Minimum Android build required:
    • Meet: 367.0 (Android Settings > Apps > Meet > [App Info > Version])
    • Gmail: 2026.06.29. (Android Settings > Apps > Gmail > [App Info > Version])
  • Minimum iOS build required:
    • Meet: 374.0. (Meet > Settings -> About, terms, and privacy > Version)
    • Gmail:  6.0.260824. (Settings > About Gmail > Version)

Getting started

  • Admins: Automatic check-in is on by default and can be enabled or disabled at the room level. Visit the Help Center to learn more about turning proximity detection on or off.
  • End users: The Companion mode entry point will be highlighted in the greenroom when the proximity detection signal is detected. After joining a meeting in Companion mode, the user will be automatically checked into the room. If proximity check-in isn’t working, visit the Help Center for troubleshooting tips. Users can still check in manually after joining the call.

Rollout pace

Android

iOS

Availability

  • Available to all Google Workspace customers, and Workspace Individual subscribers with Google Meet hardware.

Resources

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Completing a single task shouldn't mean breaking your focus or switching apps. To keep you in the flow of work, Gemini can tackle complex tasks behind the scenes, working as an intelligent orchestrator across Workspace using the power of Workspace Intelligence. You can prompt Gemini to help from wherever you are working, including Google Chat, Drive, Docs, Slides, and Gmail*.

Before, you had to prompt within each individual app to get personalized AI help. For example, generating a personalized document with Gemini required being in Docs while building AI-powered spreadsheets required being in Sheets. Now, for example, with richer AI integrations across Workspace apps, Gemini can help you drive your work forward faster by creating personalized and formatted docs or beautifully designed slides without leaving Gmail. This functionality also will soon power the flows you build in Workspace Studio.

Now you can use Gemini across your Workspace apps to:

  • Create content: Generate formatted Google Docs, structured Sheets, or stylized Slides in the background, saved securely to your Drive.
    • Example prompts:
      • When in Gmail (via the side panel) to create a doc: “Create a strategy brief for this project with goals, milestones and next steps.“
      • When in Gmail (via the side panel) to create a spreadsheet: "Create a tracker for this project in a new spreadsheet"
      • When in Docs (via the side panel) to create a deck: "Turn this proposal into an easy to read slide deck for my director using @presentation as a style reference.”
      • When in Chat (via Ask Gemini in Chat) to create a document: "Create a deck outlining Project Zebra with the latest updates"
      • When in Drive (via Ask Gemini in Drive) to create a document: "Create a customer insights deck from project Zebra using my project files including sheets, reports, and emails”
  • Conduct deep research: Synthesize complex data scattered across large folders or long threads into a summary report, complete with clear source attributions.
    • Example prompts:
      • When in Docs (via the side panel): “Can you do deep research to see how this blog post compares to other content we have drafted internally and what competitors have published externally?”
  • Draft and send emails: Compose detailed emails based on meeting notes or active documents, open as a draft in Gmail or send it directly from the Workspace app you are in.
    • Example prompts:
      • When in Docs (via the side panel): “Send an email to my sales team for their review and feedback"
  • Schedule your meetings: Find open times, schedule meetings, or resolve calendar conflicts when communicating with your teams without switching to your calendar.
    • Example prompts:
      • When in Chat (via Ask Gemini in Chat): “Schedule some time for me to discuss next steps with product around launch timelines for our new customer support tool“
  • Keep track of your to-dos: Instantly log a reminder or create a to-do list, mapping them straight into Google Tasks.
      • When in Slides (via the side panel): “Based on the presented strategy, can you remind me to follow up with the Marketing team next week to see how the social campaign went?”



Build branded decks without having to leave Docs

Enterprise security and compliance controls are built-in:

  • Data confidentiality: Your data is not reviewed by humans or used to train Gemini models.
  • Granular permissions: Gemini respects the authenticated user’s existing access permissions and sharing policies. If the user cannot access a document, neither can Gemini.
  • Human-in-the-Loop controls: For actions involving external communication or calendar commitments, such as sending emails or scheduling meetings, Gemini presents an interactive preview card, allowing users to review, edit, and confirm before execution.

Rollout pace

Availability

  • Business: Standard and Plus
  • Enterprise: Standard and Plus
  • Consumer: Google AI Pro (with the exception of scheduling functionality) and Google AI Ultra
  • Other Editions: Frontline Plus (only for scheduling functionality)
  • Education Add-ons: Google AI Pro for Education
  • Other Add-ons: AI Expanded Access

Note: Usage of advanced AI features across Workspace apps is subject to usage limits. At launch, this feature will be supported in English only. Support for more languages will be added in the future.

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To help organizations elevate their security posture, we are introducing context-aware access (CAA) policies in the Admin console for Gemini Enterprise. Google Workspace administrators can select granular security attributes for Gemini Enterprise access, including device security and location settings that can be applied to personal and managed devices.

For example, an administrator can create a CAA policy that restricts access to Gemini Enterprise from specific geographic regions. Organizations can also reuse their existing policies that apply to Workspace apps by also applying them to Gemini Enterprise.



Context-Aware Access settings for Gemini Enterprise in Admin console

Getting started

  • Admins: Context-Aware Access for Gemini Enterprise can be configured at the organizational unit (OU) or group level. Visit the Help Center to learn more about Context-Aware Access, creating Context-Aware Access levels, and assigning Context-Aware Access levels to apps.
  • End users: If enabled by your admin, you can access Gemini Enterprise when authenticating using your Google sign-in. If your organization’s Context-Aware Access settings are not set to allow access, you may see a message letting you know that you cannot use Google sign-in to authenticate with Gemini Enterprise, or you may see remediation messages which will provide some options on how to unblock Gemini Enterprise.

Rollout pace

Availability

  • Enterprise: Enterprise Standard, and Plus
  • Education: Education Standard, and Plus
  • Other: Frontline Standard and Plus; Enterprise Essentials Plus; Cloud Identity Premium

Note: You will need to have purchased Gemini Enterprise to apply Context-Aware Access policies for your users.

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The new 1Password SaaS Manager integration for Google Chat helps teams streamline IT and HR processes by bringing notifications, actions  and approvals directly within Chat.

With this  integration, teams can build automated workflows for common employee access scenarios, including provisioning and deprovisioning membership across Google Chat spaces. Managers and approvers can review requests and take action directly from interactive Google Chat messages, helping reduce delays and keeping access decisions moving without switching tools.


Getting started

Rollout pace

Availability

  • Available to all managed Google Workspace business or organizational accounts

Resources



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Google Workspace administrators can now access comprehensive audit logs for Gemini Notebook in the Admin console, providing greater insights into how the application is used across their organizations. This update introduces full visibility into Gemini Notebook actions, allowing administrators to review usage and audit data access in the security investigation tool and audit and investigation tool.



Gemini Notebook log events in the ‘Audit and Investigation’ tool in the Admin console.

Additional details

Administrators can track a wide range of user actions across multiple categories, including notebook visibility, user identity, IP address, and resource context. These audit logs can be exported and reviewed using BigQuery or accessed directly within the Admin console using the security investigation tool. These monitoring capabilities help administrators meet regulatory compliance requirements, understand collaboration patterns, and protect company data within their digital environments.

Note: While audit log storage itself follows standard Workspace regional routing policies, Gemini Notebook user data—such as notebooks, sources, and chat histories—is stored globally and does not currently support data regionalization.

Getting started

Rollout pace

Availability

Resources

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Earlier this year, we introduced the ability for Workspace users to set persistent custom instructions for Gemini in Google Docs. We're now expanding support for these custom instructions to additional Gemini in Workspace surfaces, specifically:

  • Ask Gemini in Drive
  • Ask Gemini in Chat
  • Gemini side panel in Slides, Sheets, and Gmail

These instructions help personalize your interactions with Gemini and ensure that Gemini adapts to your style, tone, and formatting preferences without needing to repeat them in every conversation, ultimately saving you time and ensuring consistency.

With this update, users can build a set of custom instructions that Gemini respects across these Gemini surfaces. The update ensures that users have a consistent personalization experience across the platform based on their individual needs or preferences.



You can declare preferences in any Gemini in Workspace Surface



All saved instruction can be viewed and managed in the Personalization Setting tab


These instructions are then used to personalize Gemini’s responses across Workspace

Getting started

  • Admins: There is no admin control for this feature.
  • End users: Get started by opening the side panel, Ask Gemini in Drive, or Ask Gemini in Chat. You can then prompt Gemini to store a specific instruction. You can also access the ‘Your Instructions for Gemini In Workspace” Menu by selecting the hamburger menu > Settings > Personalization. Visit the Help Center to learn more about customizing Gemini in Workspace's responses with your instructions.

Rollout pace

Availability

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Previously, adding a co-presenter in Google Meet required multiple manual steps. Now, Gemini will intelligently suggest a co-presenter in the Ask Gemini in Meet panel, and with just one click, a user can allow another user to co-present their Google Slides presentation.


Note that this “nudge” will only appear for the main presenter of a Google Slides presentation in Meet if they’re on a Chrome or Edge browser and if another participant uses a trigger phrase like, “Can you please add me as a co-presenter?” or “Next slide please.”

Getting started

Rollout pace

Availability

  • Business: Business Standard and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Google AI Pro for Education
  • Other Editions: Frontline Plus

Resources

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Gemini-powered AI classification in Google Drive is now available in open beta.

By automating file identification and labeling across Drive, AI classification helps organizations enforce granular data loss prevention (DLP) policies at scale, establish retention rules, and utilize label metadata during audit investigations. This also becomes a critical aspect in elevating an organization’s security posture in the agentic era, preventing agentic workflows from accessing and acting autonomously on sensitive data. 

This feature leverages Gemini models to apply data classification labels to files in Google Drive. Previously, AI classification required admins to identify and manually label training files for the AI model to learn the types of data associated with each data classification level. With this new capability, Gemini models offer admins an alternative method for data classification that is faster and more efficient, eliminating the need for manual model training and replacing it with administrator-defined instructions.



In the Admin console, Gemini models interpret instructions, evaluate files, and apply appropriate data classification labels.


Administrators maintain full control of the Gemini-based data classification process. They select the label, provide Gemini with instructions, and scope the audience for the files being evaluated. For Gemini-labeled files, editors and owners of those files with the appropriate label permissions will have the opportunity to either review and accept, or modify the automatically-applied label. Audit logs capture when files are labeled, including any user acceptance or modification of a Gemini-applied label.



In the Admin console, once enabled, Workspace Admins can see metrics on the labels applied to files by Gemini.


Data classification is a critical activity for organizations that are conscious about data protection, compliance, and reporting. However, data classification can also be challenging to put into practice, particularly when it comes to accurately classifying files at scale. By using the new Gemini-based capabilities in AI classification for Drive, admins are able to achieve a higher degree of data classification accuracy at scale.

Rollout pace

Getting started

  • Admins: For customers on a supported product license, the option for configuring Gemini-based AI classification instructions will appear in the Workspace Admin Console under the Data Classification option in the Security section (Security > Access and data control > Data classification). Use our Help Center to learn more.
  • End users: There is no end user setting for this feature.

Availability

  • Enterprise: Enterprise Plus
  • Education: Google AI Pro for Education
  • Other Editions: Frontline Plus

Resources

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Useful Links

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Discover how a diverse range of organizations, from small businesses and nimble startups to globally recognized Fortune 500 corporations, leverage the collaborative power of Google Workspace. Explore examples of how teams of are streamlining workflows and driving productivity by utilizing Google-Workspace.