What’s changing
We’re introducing a beta that gives Google Forms creators more granular control over who can respond to their forms via sharing settings.
Previously, forms creators had two sharing options: restrict responses to users within their domain (and trusted domains) or make forms public (i.e. anyone with the URL can respond). With this new option, form creators can limit response access to specific users, groups, or target audiences—similar to how file owners can restrict the sharing of Google Docs, Sheets, Slides or Sites in Drive.
Who’s impacted
Admins, end users and developers
Why you’d use it
This feature is useful in any scenario where you’d like to control who can respond to a form. For example, teachers can use this to ensure a quiz is only accessible to select students who receive the link. Similarly, business leaders can better collect feedback from specific organizational units and prevent the form from collecting email addresses or from being forwarded.
Getting started
- Admins: For a limited time, you can sign your organization up for the beta using this form. Upon signing up, users within the Google group signed up for the beta should see the new feature within 2-3 weeks.
- End users: All new forms created by users who are allowlisted will be enabled into this feature. Form creators must publish their form to enable responders to view the form or submit a response. Form creators can see who has access to the form and share response access to specific users, groups, or target audiences. Visit the Help Center to learn more about creating a form in Google Forms.
- Users with personal Google Accounts or Workspace Individual subscribers can sign up using this form.
Availability
- Available to all Google Workspace customers and users with personal Google Accounts
- Note: The target audiences feature mentioned above is only available for the Google Drive and Docs and Google Chat services. Supported editions for this feature on Drive, Docs & Chat include: Business Plus, Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, Enterprise Essentials and Enterprise Essentials Plus. Supported editions for this feature on Drive & Docs only include: Business Standard, Nonprofits and G Suite Business.
