Google Workspace Updates

Jumat, 30 April 2021

Google Workspace Updates Weekly Recap - April 30, 2021

New updates

There are no new updates to share this week. Please see below for a recap of published announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Edit details in line with Google Tasks on the web
You can now add additional information to your personal tasks without opening the “Details” dialog box. | Learn more.

Admins will now be alerted when there is an issue with their Google Voice auto attendants or ring groups
Admins will now receive an alert in the Admin console’s Alert Center when an issue is detected with their auto attendant or ring group configuration along with instructions on how to quickly resolve the issue. | Learn more.

Google Vault now supports Google Sites
Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. | Learn more.

Apply context-aware access policies to mobile and desktop applications
Admins can now assign existing or new context-aware access levels to Google desktop and mobile applications. | Learn more.

Email threads with recipients outside your organization will be labeled “External”
We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner and can be turned on and off by admins. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Kamis, 29 April 2021

Email threads with recipients outside your organization will be labeled “External”

What’s changing

We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner, which is displayed when responding to emails sent from outside of your organization.

The “External” label will be visible on Gmail on the web and Android devices. We will provide an update when this feature becomes available on iOS.

Important Note: Admins can turn these warning labels on or off for their organization.

The external label and warning banner appears when interacting with individuals outside the domain.

Who’s impacted

Admins and end users

Why it’s important

The “External” label and the reply warning banner and label are helpful reminders for users to treat external messages with caution. This can help avoid unintentionally sharing confidential information with recipients outside of their organization.

Additional details

Secondary and alias domains are exempted from being labeled as “External”.

Getting started

Admins: Visit the Help Center to learn more about turning external recipient warnings on or off in Gmail. Note: This setting controls both the “External” label and warning banner.
End users: No action required. When enabled by your admin, you'll see "External" label and warning banner when interacting with or replying to email threads with recipients outside your organization or contacts.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 29, 2021

Availability

Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Google Workspace Admin Help: Turn external recipients warnings on or off in Gmail

Selasa, 27 April 2021

Apply context-aware access policies to mobile and desktop applications

What’s changing

Admins can now assign existing or new context-aware access levels to Google desktop and mobile applications.

Applying context-aware access levels to mobile and desktop applications

Who’s impacted

Admins and end users

Why it’s important

With context-aware access, you can set up different access levels based on a user’s identity and the context of the request (location, device security status, IP address). Expanding these policies to other Google Workspace entry points—such as the Google Drive for desktop app or using Gmail on a mobile browser—gives admins greater control over how, when, and where users can access Workspace resources.

Getting started

Admins: This feature will be OFF by default and can be enabled at the domain, OU, and group level when assigning an access level. Visit the Help Center to learn more about context-aware access, creating context-aware access levels, and assigning access levels to apps.
End users: No action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 27, 2021.

Availability

Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Plus, and Cloud Identity Premium customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Selasa, 27 April 2021

Google Vault now supports Google Sites

What’s changing

Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. If you already use Vault to hold Google Drive files, sites files will now be covered by those holds. You can set Sites-specific retention rules if you want to manage sites retention.

Who’s impacted

Admins

Why it matters

This provides you with expanded control over your organization’s data, and can help you meet regulatory or legal obligations for your Google Sites data.

If you have Drive retention rules set to purge data after a retention period, sites will be purged according to those rules.

Getting started

Admins: Visit the Help Center to learn more about supported Sites data, how to Retain Google Sites data with Vault, use Drive search to find sites, and work with sites in Drive export files.

End users: There is no end user setting for this feature.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 27.

Availability

Available to Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits.
Not available to Google Workspace Essentials, Business Starter and Business Standard customers, and G Suite Basic customers.

Resources

Google Workspace Admin Help: Supported services and data types

Google Help: Google Vault Help

Senin, 26 April 2021

Admins will now be alerted when there is an issue with their Google Voice auto attendants or ring groups

Quick launch summary

Admins will now receive an alert in the Admin console’s Alert Center when an issue is detected with their auto attendant or ring group configuration along with instructions on how to quickly resolve the issue. These issues include:

No valid members in a ring group,
No valid auto attendants or ring groups to forward the call to,
No voicemail recipients.

Getting started

Admins: This feature will be ON by default, with email notifications default ON for super admins. You can configure the email notification distribution list in the Rules section of the Admin console. Visit the Help Center to learn more about Google Voice configuration problem alerts and using the Alert Center.
End users: No end user impact.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 26, 2021

Availability

Available to all Google Workspace and G Suite customers with Google Voice standard and premier licenses