Tuesday, August 8, 2017

Better manage large events in Google Calendar

Organizing an event with a lot of attendees can be complicated. It’s critical that you allocate the right space for the event, understand how many people will attend, and even check if some specific people, like executives or important clients, will be there. That’s why we’re making it easier to effectively manage events of any size in Google Calendar.

Starting today, event organizers working on large events (200 or more guests) can:

  • Use Google Sheets to more easily see who is attending: With this launch, organizers of large events can now use Calendar on the web to export guest lists to Google Sheets, and can also view the total number of attendees.
  • Invite large group mailing lists reliably: Previously, invites that included large group mailing lists wouldn’t update if membership in those groups changed. Going forward, if a group mailing list has been invited to a newly-created event, Calendar will automatically invite any new group members who join after the invite was sent and automatically remove members who leave. In addition, for existing, recurring large events, organizers who would like to make the event dynamic can do so via the steps outlined in this Help Center article.

We hope these feature additions help your organization successfully host and manage events of any size.

Launch Details
Release track:
Launching to Rapid Release, with Scheduled Release coming in 2 weeks

Available to all G Suite editions

Rollout pace:
Full rollout (1–3 days for feature visibility)

All end users

Change management suggested/FYI

More Information
Help Center: Invite people to your Calendar event
Help Center: Invite groups to calendar events

Launch release calendar
Launch detail categories
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