This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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What’s changing 

To make sharing your availability even easier, we’re adding the ability to share your Google Calendar appointment booking page directly in your email. By clicking the Calendar icon at the bottom of your email draft, you will see the list of existing booking pages and an option to create a booking page. Once a booking page is selected, it will be inserted into the email draft. 

Who’s impacted 

End users 

Why you’d use it 

With this update, you can manage scheduling all in one place, eliminating the need to open multiple tabs to figure out when you’re available and then reiterate that in an email. In addition to reducing the back-and-forth when negotiating or scheduling meeting times, this feature is especially useful when scheduling time with customers, partners or people outside your organization whose calendars are not visible to you. 

Getting started 

  • Admins: There is no admin control required for this feature. 
  • End users: 
    • To add your booking page to an email draft, select the Calendar Icon > click the correct booking page (or create a booking page) > see the booking page inserted into your email draft > hit Send. 
    • Visit the Help Center to learn about appointment schedules in Google Calendar.

Rollout pace 

Availability 

  • Appointment schedules are available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts at no additional charge. 
    • Select features within appointment scheduling are only available to those with paid subscriptions. Please refer to this Help Center article to learn more. 

Resources

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What’s changing

Earlier this year, we announced an open beta for migrating files from Microsoft SharePoint Online to Google Drive in the New Data Migration service. Beginning today, this functionality is now generally available.

Admins can use the New Data Migration service to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.

Additionally, you’ll notice a new, streamlined  interface designed to simplify your migration experience.


Example of a running Microsoft SharePoint Online migration

Additional details

  • You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.

Getting started

Rollout pace

Availability

Available for Google Workspace:
  • Business Starter, Standard and Plus
  • Enterprise Starter, Standard and Plus
  • Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
  • Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
  • Nonprofits

Resources

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6 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Veo 3 is now available in the Gemini app for select Workspace users 
At Google I/O 2025 we introduced Veo 3, our new latest video generation model that can generate video with audio. Today, Veo 3 is now available in the Gemini app for select Workspace customers. 

With Veo 3 you'll notice real-world physics and accurate lip syncing - this includes things like traffic noises in the background of a city street scene, birds singing in a park, and even dialogue between characters. We also introduced a new photo to video feature that allows you to upload a photo and create an 8-second video. You can get creative by animating everyday objects, bringing your drawings and paintings to life or adding movement to nature scenes. 

There is a limit of 3 daily uses for enterprise and education users and 5 daily uses for those with the Google AI Ultra for Business add-on. When you are approaching this limit, you’ll see a warning message in the UI. Teams can also generate video clips with Veo in Google Vids as well. | Rolling out now to Rapid Release and Scheduled Release domains. | Available when using the Gemini app with Google Workspace Business Standard and Plus, Enterprise Standard and Plus and the Gemini Business and Education add-ons. | Visit our Help Center to learn more about generating videos with Gemini and which countries & territories. At the moment, Veo 3 is only available on the web and the Gemini mobile app and for users 18+.

Adding Google Calendar sharing to Android devices
In Google Calendar, you can share any calendar you own or have permission to share with other users and groups. This functionality is currently available on web only, and this week we’re excited to extend it to Android devices. The same settings available on web will now be available on your mobile device, which includes the ability to share a calendar with individuals, a domain or the entire public. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about sharing your calendar with someone. 
Adding Google Calendar sharing to Android devices
Automatically level audio across a video in Google Vids with balance sound 
In May, we preannounced the ability to easily adjust sound levels across videos in Google Vids. Starting today, users can automatically level the volume of audio and video clips in their Vids and add audio ducking to background music, which automatically lowers (or "ducks") music when another audio or video clip’s volume starts playing. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for July 21, 2025. | Available to Google Workspace customers with access to Google Vids. | Visit the Help Center to learn more about controlling audio timing, balance & transitions with audio tracks.

balance sound in Vids
Gemini summary cards now available in Gmail on web 
In May, we introduced Gemini summary cards in Gmail on Android and iOS devices. This week, we’re excited to announce that summaries will be available on web as well, at the top of emails for messages where a summary is helpful, such as longer email threads or messages with several replies. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Business Starter, Standard and Plus; Enterprise Starter, Standard and Plus; customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Gmail. 
Gemini summary cards now available in Gmail on web
Introducing a refreshed user interface in Google Drive for Desktop 
In order to provide desktop users with a centralized area to easily manage all of their Drive files in one place, we’ve introduced improvements to Google Drive for desktop. Specifically, users will now see important information, such as sync activity, notifications, shared files and more in a single view. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Drive for desktop. 
Introducing a refreshed user interface in Google Drive for Desktop
A new look and feel is coming for the Workspace Updates Blog 
We’re excited to share that a refreshed experience for the Workspace Updates Blog will be launching on Monday, July 14. Some of the improvements you’ll notice are: 
  • A completely refreshed user interface that brings the Workspace Updates Blog inline with other official Google channels. 
  • A compact layout that allows you to quickly scan multiple posts, making it easier to find the announcements that matter most to you. 
  • Easier navigation with product tags neatly categorized at the top of the page, and quick links to other resources like the Release Calendar. 
  • Auto translation for 100+ languages using Google translate right from the footer of the website. 
These updates will also be available when viewing the Workspace Updates Blog on mobile.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Google Drive to execute basic organizational tasks 
Starting this week, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. | Learn more about using Gemini in Google Drive. 

Google Drive Events API now available in Developer Public Preview 
Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. | Learn more about the Google Drive Events API. 

Improved email notifications following Google Meet calls, plus new sharing controls for meeting hosts
We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place. | Learn more about email notifications for Meet calls. 

Manage email subscriptions from a single location in Gmail 
Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. | Learn more managing subscriptions. 

Search for embedded content in Google Sites 
Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. | Learn more about searching for embedded content in Sites. 

Drive IRM Update: More Control for File Owners and Shared Drive Managers 
Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. | Learn more about Drive IRM. 

Introducing Lucidchart and Lucidspark apps in Google Chat 
Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. This week, we’re excited to announce support for both of these apps in Google Chat. | Learn more about Lucidchart and Lucidspark apps in Google Chat.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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What’s changing 

Lucidchart, an app that helps users collaborate on diagrams, such as flowcharts, wireframes, entity relationship diagrams, and more, and Lucidspark, a virtual whiteboard tool, are two third-party add-ons already available across Workspace apps, such as Docs and Meet. Today, we’re excited to announce support for both of these apps in Google Chat.

Lucidchart and Lucidspark’s integrations with Google Chat will enable users to: 
  • Get an immediate preview of Lucidspark and Lucidchart links shared in Chat conversations. 
  • Type “/lucidsearch” in Chat to find and share Lucid documents instantly.
  • Keep teams aligned by bringing visual context into conversations. 
Searching for Lucid documents in Chat spaces
                            Searching for Lucid documents in Chat spaces

Additional details 

Lucid built this Chat integration using the new capability to build Chat apps as Workspace add-ons.

Getting started 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

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What’s changing

The Information Rights Management (IRM) feature for Drive prevents the downloading, copying and printing of documents for viewers and commenters. Currently, individual file owners can use IRM to limit viewers and commenters from printing, copying, or downloading a file. Earlier this year, we launched the ability for admins to restrict these actions for users with edit permissions.

Now, individual file owners and shared drive managers can apply printing, copying, and downloading restrictions to users with edit permissions as well. Editors and owners can still edit the document itself, however they can only copy and paste document content within the document itself. 

As a whole, IRM controls give both admins and end users the ability to help prevent sensitive content from being leaked.


Getting started

  • End users: Once this feature is enabled, all entry points for downloading, printing, and copying will be removed from Google Drive, Docs, Sheets, and Slides on all platforms. Note: If a file has both an administrator-applied IRM setting and a file owner setting on it, the administrator setting takes priority. Visit the Help Center to learn more about stopping, limiting, or changing how your files are shared.

Rollout pace


Availability

  • IRM controls are available for all Google Workspace customers
  • Data Loss Prevention Rules and Context-Aware Access conditions are available for Google Workspace:
    • Enterprise Standard and Plus
    • Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on
    • Frontline Standard
    • Enterprise Essentials and Enterprise Essentials Plus

Resources

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What’s changing

Starting today, we're making it easier to find information within a Google Site. Previously, searching in a site only showed results from the text directly on the pages. Now, when you perform a search, the results will also include content from within embedded files, such as Google Docs, Sheets, Slides, and PDFs. 

This highly-requested update expands the search capabilities beyond just the content on the page, providing a more comprehensive and efficient experience. This feature helps you find exactly what you're looking for, whether it's on a page or within an embedded file. 
Search for embedded content in Google Sites

Additional details 

  • For existing sites, the fastest way to enable this feature is to re-publish your site. 
  • If you choose not to republish, embedded search will still become available on your Site in the coming months. 
  • No action is required for new sites as the feature will be enabled by default. 

Getting started 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. 

Resources 

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What’s changing 

Last year, we introduced web and mobile updates that enable you to unsubscribe from individual emails in Gmail more easily. Today, we’re building upon this with Gmail's new "Manage subscriptions" feature. 

With the “Manage subscriptions” view, you can organize your subscription emails and easily unsubscribe from the ones you no longer want – all from a single place. 

To find this view, click the navigation bar in the top-left corner of your inbox and select “Manage subscriptions.” Your active subscriptions are sorted by the most frequent senders alongside the number of emails they’ve sent you in the past few weeks. If there’s a sender you no longer wish to receive emails from, you can easily unsubscribe in one click, and Gmail will send an unsubscribe request to the sender on your behalf. 

Manage email subscriptions from a single location in Gmail

Additional details 

If you are a bulk sender wanting to know more about unsubscribe requirements, please see additional details here. 

Getting started 

Rollout pace

Web: 
Android: 
iOS: 

Availability 

  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 

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What’s changing 

We’re improving the email notification that includes the notes doc when you use “Take notes for me” in Google Meet. The email will now include a summary of the meeting as well as “suggested next steps” in addition to the link to the notes document. Including this information gives meeting invitees a quick, helpful overview of the meeting in one place.
[Suggested next steps are now included in the notes email]
Suggested next steps are now included in the notes email


Also part of this update, meeting hosts and co-hosts for meetings taken on a web browser can now choose who the meeting notes should be sent to: all invited guests, invited guests in your organization, or hosts and co-hosts only. Note that the default setting is “Invited guests in your organization”.

Once you change the sharing setting, it will persist for that meeting and recurring meetings in that series. You can always change the setting as needed. Sharing is based on the Calendar invitees. 

Before you turn on “Take notes for me”, you can choose who the meeting notes should be sent to.

Getting started

Rollout pace

Availability

Available to Google Workspace
  • Business Standard and Plus
  • Enterprise Standard and Plus
  • Also available with the Gemini Education Premium add-on
Anyone who previously purchased these add-ons will also receive this feature:
  • Gemini Enterprise*
  • AI Meetings & Messaging*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources



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What’s changing 

Google Drive is now integrated with the Workspace Events API, which allows third-party developers to create subscriptions on Drive items and receive notifications via Cloud Pub/Sub when those resources change. This offers developers a more reliable, featureful way of receiving events over the current files.watch and changes.watch methods that exist today. The following events are supported in the Developer Public Preview: 
  • A file has been: 
    • Added to a folder or shared drive. 
    • Moved to a folder or shared drive. 
    • Edited or a new revision is uploaded. 
    • Trashed or removed from the trash. 
  • An access proposal has been created or resolved on a file. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • Developers: Developers need to be enrolled in the Workspace Developer Public Preview program in order to access the API via this sign up. Once enrolled in the program, developers can reference our getting started guides: 

Rollout pace 

Availability 

  • Available to all Google Workspace customers and Workspace Individual Subscribers 

Resources 

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What’s changing 

In March, we introduced the ability to create new files and folders using Gemini in the side panel of Google Drive to improve your organization and creation workflows. 

Starting today, we’ve enhanced Gemini’s organizing capabilities in Drive by allowing you to use natural language to move selected files into the folder you choose. Simply open Gemini in the side panel of Drive and type something similar to the following prompts to get started organizing: 
  • “Create a new folder in My Drive called Q2 forecast“ 
  • “Move the @Q1 wrap up file in my Q1 forecast folder to the @Q2 forecast folder” 
  • “Create a new presentation in the Q2 forecast folder” 

execute-basic-organizational-tasks-using-gemini-in-drive
Who’s impacted 

End users 

Why it’s important 

This new Gemini capability streamlines file management using natural language to perform basic actions on your behalf in Drive. 

Additional details 

At this time, only the following functions are available: 
  • Move @[file(s)] to @[folder] 
  • Move @[files(s)] to this folder 
  • Move these files to @[folder] 
  • Create a new folder (with or without specifying what to name it) 
  • Create a new Google Doc, Sheet or Slide (with or without specifying what to name it) 
In addition, you can only move up to 5 files at a time. 

Getting started 

Rollout pace

Availability 

Available for Google Workspace: 
  • Business Standard and Plus 
  • Enterprise Standard and Plus 
  • Customers with the Gemini Education or Gemini Education Premium add-on 
  • Google AI Pro and Ultra 
Anyone who previously purchased these add-ons will also receive this feature: 
  • Gemini Business* 
  • Gemini Enterprise* 
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources

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Update

[July 8, 2025]: We have updated the Rollout section with the latest timelines -- please see below for more information.


What’s changing

Currently, when you’re using the Gemini app, you can use Gems, custom AI experts that can help you complete specific goals, tasks, and workflows based on your input. You can also take advantage of pre-made Gems as well, like writing editor, coding partner, sales pitch ideator, and more. 

Today, we’re bringing the power of Gems directly into the side panel of Google Docs, Slides, Sheets, Drive, and Gmail.

Who’s impacted

Admins and end users

Why you’d use them

Gems can help you further leverage the power of Gemini in a way that’s customized to your needs more efficiently by minimizing repetitive prompting. You can now take advantage of Gems directly from the side panel of several Google Workspace apps. This includes your custom Gems or pre-made gems. Without needing to switch between applications, you can use Gems in the side panel to:

  • Leverage a copywriting Gem to create posts and content tailored to your target audience, pre-loaded into the Gem.
  • Create a Gem that helps with sales interactions that is grounded on information for a specific company, prospect, or industry. 
  • Leverage an "assistant gem" tailored to your job role to help provide more relevant summaries for you and content for internal communications.
  • Leverage a Gem designed to help pressure test content from a certain persona (e.x C-Suite or CEO) to help you create the most compelling message.

Additional details

If you don't see a Gem that meets your needs, or want to customize a Gem for a specific task, you can create your own at gemini.google.com/gems/create. Both custom and premade Gems will appear in the side panel across all supported Workspace applications, and can leverage many Workspace capabilities including @ mentioning, accessing files and folders in your corpus, and more. Visit the Help Center for more information on working with Gems.

Getting started

  • Admins: There are no admin controls for Gems or Gemini in the side panel of supported Google Workspace apps.

  • End users: Visit the Help Center to learn more about using Gems. You can access the Gemini in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Docs, Sheets, Slides, and Drive on the web. Visit the Help Center to learn more about collaborating with Gemini in Google Drive, as well as Google Docs, Google Sheets, and Google Slides, and Gmail.

Rollout pace


Availability

  • Available for Google Workspace customers who can access Gemini in the side panel of Workspace apps and Gems in the Gemini app.

Resources


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What’s changing 

We’re pleased to announce the Licenses page in the AppSheet Admin Console. From the Licenses page, customers that purchase their AppSheet licenses through Workspace can now see the licenses purchased, assigned and used in a single consolidated view in the AppSheet Admin Console. Customers can also distinguish between licenses used in a month and licenses assigned. 

This updated license reporting will show you every user of your licenses in the calendar month and the reason why licenses were consumed. You can also select the reason and you will be redirected to the app usage report highlighting the apps that caused a license to be used.

The new License page in the AppSheet Admin console


Additional details

License Warnings
Starting this week, you may start to see warnings in the AppSheet Admin Console if you have exceeded the number of licenses purchased or have shared an app with a user with a lower license tier. 

Note that regardless of the license type, all AppSheet licenses are billed as a subscription – billing is not usage based. In other words, your organization will never be charged for more licenses than you have agreed to purchase upfront, even if your usage exceeds your commitment. However, user access may be restricted after repeated months of unresolved license violations. For detailed information on the licensing options, types of warnings you may see, and how to resolve these warnings, please read through this post in the AppSheet community.

Example warning banner


Pooled licensing for AppSheet Enterprise Plus
It is now possible to limit the users of your pooled enterprise licenses to a group configured by an admin. Eligible users can be members from your verified domain(s) in a Google Group. When configured, this setting grants an enterprise license to every member of the group, including groups within the selected group. Users from your organization that are outside of the enterprise pooled group will not be allowed to access apps created by users with an enterprise license.

Pooling AppSheet Enterprise licenses by a specific Group


Getting started


Rollout pace


Availability

  • Available for all Google Workspace customers with AppSheet licenses

Resources

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What’s changing 

Currently, you can join client-side encrypted calls from a computer or mobile device. Starting today, you can join client-side encrypted calls directly from Google Meet hardware devices. Simply select the meeting from the in-room agenda on any hardware device – you’ll be prompted to authenticate from a personal device, such as your phone or laptop, which will grant the room access to this specific meeting.

Joining a client-side encrypted meeting from a hardware device

Google Meet always encrypts call media in transit and at rest, ensuring only meeting participants and Google's data center services can decrypt it. Client-side encryption adds an additional layer of privacy by encrypting all media that is encrypted directly by each participant's browser using keys accessible only to them, meaning Google's servers and other service providers cannot decrypt or access the call content. This gives users greater control and confidentiality over their meeting communications, and this specific update gives users another way to join client-side encrypted calls.

Additional details

Client-side encrypted calls can be joined from meeting rooms in the host's organization or in the organization of an invited participant. A room does not need to be specifically invited to the meeting — access to client-side encrypted calls is determined by the identity of the individual participant. 

Getting started

  • Admins: 
    • In order for end users to use client-side encryptions, admins must connect Google Workspace to an external identity provider and encryption key service (IdP+key service). Visit the Help Center to learn more about managing client-side encryption for your organization. Note: There is no additional configuration for room hardware if client-side encryption has already been configured.
    • Note: The KACLS server used for key management needs to support the delegate call. This call is used for authorizing a room to join a meeting on behalf of an authenticated user. Check with your KACLS vendor for details. 

  • End users: You can join a client-side encrypted call from a room in the same way you would join a call using regular encryption. Follow the additional instructions displayed on the room unit to authenticate on your personal device. Visit the Help Center to learn more about joining a client-side encrypted meeting from a Google Meet hardware device.

Rollout pace

Availability

Client-side encryption for Google Meet is available for Google Workspace:
  • Enterprise Plus
  • Education Standard and Plus
Joining an encrypted call is available for all Google Meet hardware devices

Resources

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What’s changing

We’re introducing updates for the in-meeting chat experience for Google Meet live streams. Specifically, we’re adding the ability for viewers to send in-meeting chat messages, together with a host control for this functionality. The host management setting will be set to ALLOW viewers to send messages by default. 

The ability to read in-meeting chat messages will now be controlled with a new host management control. This setting will be configured as ALLOW viewers to read messages by default as well. 

Note that in order to allow viewers to send messages, reading messages must also be turned on.

These updates give meeting hosts more options to control over when and how live stream viewers can interact with in-meet chat messages.

Host controls > Host Management > “Let live stream viewers…”

Getting started

  • Admins: Visit the Help Center to learn more about turning live streaming on or off for your organization. Note that in-call chat messaging for live streams requires chat to be turned on for Meet calls in general – visit the Help Center for more information.

  • End users:
    • Meeting hosts: 
      • Note: The host control for sending chat messages is already rolled out. Hosts that wish to adjust settings for upcoming meetings in advance can do so already.
      • These settings are configured per meeting or per meeting series, with other host management controls. Visit the Help Center to learn more about live streaming for video hosts. 
    • Live stream viewers: Your ability to view and send in-meeting chat messages during a live stream will depend on your meeting host configuration.

Rollout pace

Availability

  • The following Google Workspace editions can initiate a live stream:
    • Enterprise Starter, Standard, and Plus 
    • Enterprise Essentials Plus
    • Education Plus and the Teaching & Learning upgrade

  • Anyone can view a live stream.

Resources

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What’s changing

Gemini Audit logs are now accessible through the Reporting API (Admin SDK). This allows admins to track user activity and interactions with Gemini in the Gemini app and Workspace apps, including: 
  • The action performed by the user within a Workspace application, initiated or assisted by Gemini. For example: formalizing copy, generating a background, or summarizing a conversation. 
  • The specific app where Gemini was used, for example Chat, Gmail, or Docs. 
  • The specific features which were used, for example “help me write”, “remove image background” or “help me organize”. 
  • And more – see our API documentation for more information on the types of Gemini in Workspace activity you can query. 
As part of this update, this information will be available in the security investigation tool and audit investigation tool as well. 

Who’s impacted 

Admins 

Why you’d use it

Admins can use the Reports API to analyze how their users are engaging with Gemini at scale. These valuable insights can help organizations get the most out of Gemini. Specifically: 
  • Monitoring adoption and usage: Admins can track the overall use of Gemini features across the organization and within specific Workspace applications (Gmail, Docs, Slides, Sheets, Gemini app). This includes identifying the number of active Gemini users, their usage patterns per app, and the “Last Used” time stamp for each user. 
  • Understanding feature utilization: The reports detail how frequently specific Gemini features like content summarization and generation are used within different applications. 
  • Identifying training needs: By observing feature and app usage, admins can pinpoint areas where users might require additional training or resources to maximize their use of Gemini's capabilities. 
  • Identifying power users: The reports can help identify individuals who are heavily utilizing Gemini features, potentially recognizing internal champions who can share their expertise and best practices with other users. 
Further, surfacing this information in the audit and investigation tool can help admins review user activity related to Gemini, while the security and investigation tool can help admins to identify, triage, and take action on potential security and privacy issues.

Getting started 

Rollout pace 

  • Reports API: Available now.
  • Security investigation tool and the audit investigation tool: Extended rollout (potentially longer than 15 days for feature visibility) beginning on July 1, 2025

Availability 

  • Available for all customers with a Google Workspace edition that includes access to Gemini in Workspace apps, as well as customers with a Gemini add-on*. 
  • The Reports API and audit and investigation tool is available for all Google Workspace customers. 
  • The security investigation tool is available for Google Workspace
    • Frontline Standard and Plus 
    • Enterprise Standard and Plus 
    • Education Standard and Plus 
    • Enterprise Essentials Plus 
    • Cloud Identity Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources 

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Useful Links

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