What’s changing
Today, we’re pleased to announce that “take notes for me” will begin rolling out to Google Meet for select Google Workspace customers. “Take notes for me” is an AI-powered feature in Google Meet that automatically takes notes, allowing you to focus on discussion, collaboration, and presentation during your meetings. After the meeting, the notes document is attached to the calendar event where participants internal to your organization can access them. At launch, this feature will be available when using Google Meet on a computer or laptop, and meetings must be conducted in spoken English.
Select the pencil icon in the top right corner of the screen to start taking meeting notes.
All meeting participants will see a blue pencil icon on their screen and a notification that notes are being taken. They can click on the pencil to see the meeting notes taken so far.
After the meeting ends, the meeting organizer and whoever turned on the feature will receive an email with a link to the generated meeting notes document. The notes document will also be attached to the calendar event, where internal meeting participants can access it.
Who’s impacted
Admins and end users
Why you’d use it
It can be challenging to stay on top of and engaged with meeting discussions while also trying to keep a record of the meeting and subsequent follow-ups. This is where “take notes for me” can help. When turned on, the feature will do the following:
- Automatically capture meeting notes in Google Docs and save it to the Google Drive of the meeting owner.
- Catch you up during the meeting with “summary so far” if you join late.
- Send an email with a link to the recap after the meeting. This email goes to the meeting organizer and whoever turned on the feature.
This will help you be more present and engaged during your meetings, while still ensuring important information is captured for record-keeping and follow-up. If users also turn on meeting recordings and transcripts, those will be linked within the notes document.
Additional details
Notes documents will be stored in the meeting owner’s drive folder and will follow the Meet retention policy that your organization has configured. If you are currently testing this feature in Workspace Labs and Alpha, your experience will change from respecting the Drive retention policy to respecting the Meet retention policy.
Getting started
- Admins: Take notes for me will be ON by default and can be configured at the OU and Group level. Visit the Help Center to learn more about allowing Google Meet AI to take notes for my users.
Apps > Google Workspace > Google Meet > Gemini Settings > Gemini AI note-taking
- End users: Once enabled by your admin, you can use this article in our Help Center to learn more about “take notes for me” in Google Meet. You can also turn this feature on in advance from the Calendar invite — visit our Help Center to learn more about enabling meeting records to start automatically.
Rollout pace
- Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on August 27, 2024 with expected completion on September 10, 2024
Availability
Available for Google Workspace customers with these add-ons:
- Gemini Enterprise
- Gemini Education Premium
- AI Meetings & Messaging
Use this link to learn more about Gemini for Google Workspace and how you can get started today with a no-cost trial.