This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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What’s happening

Meeting participants can now configure the length of their meeting notes when using the "take notes for me" feature in Google Meet. By selecting the "Longer" option from the "Notes Length" menu, you can generate notes that are roughly twice as long as the standard document to help capture all the important details. Turn on longer notes for technical discussions, complex project meetings, or any session where every detail is critical.

Caption: Longer notes can be enabled by selecting “Longer” in Notes Length settings. Alt text: An animation showing the process of selecting the “Longer” option in the Notes Length settings for the “Take notes for me” feature in Google Meet.

Caption: Longer notes can be enabled by selecting “Longer” in Notes Length settings.

Alt text: An animation showing the process of selecting the “Longer” option in the Notes Length settings for the “Take notes for me” feature in Google Meet.

Note: This feature is currently only available in English. 

Getting started

  • Admins: There is no admin control for this feature.
  • End users: This feature will be OFF by default and can be enabled by the user. Visit the Help Center to learn more.

Rollout pace

Availability

Available for Google Workspace:

  • Business Standard and Plus
  • Enterprise Standard and Plus
  • Google AI Pro for Education
  • Frontline Plus
Also available to:

  • Google One AI Premium 
  • Google AI Pro and Ultra
  • Gemini Business, Enterprise*
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details. 

Resources

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What’s changing

Beginning today, the new Data Migration Service can be used to migrate files and folders from Dropbox to Google Drive. This allows organizations to transition easily from Dropbox to Google Workspace, by copying over files, folders and associated permissions securely. 

You can start and complete a migration in a few simple steps:

  • Connect to your Dropbox business account from which you want to copy data.
  • Specify which users or team folders you want to copy from and which user’s MyDrive or Google shared drive should contain the copied data.
  • Specify users and groups whose permissions should be copied.
Example of a running Dropbox to Google Drive migration
Example of a running Dropbox to Google Drive migration

Additional details

  • You can migrate data from up to 100 Dropbox users or team folders at a time to MyDrive or Google shared drives respectively.
  • You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting. 
  • Delta updates are available to migrate newly added or updated files.

Getting started

Rollout pace

Availability

Available for Google Workspace:

  • Business Starter, Standard, and Plus
  • Enterprise Starter, Standard, and Plus
  • Essentials Starter, Enterprise Essentials, and Enterprise Essentials Plus
  • Education Fundamentals, Standard, Plus
  • Nonprofits

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What’s happening

To improve data governance, we’re changing how secondary calendar ownership is defined in Google Calendar. A secondary calendar is any calendar that you create or a group calendar that is shared with you. Previously, secondary calendars could only be managed at the organization level. 

Going forward, each secondary calendar will have a single, dedicated owner. When a new secondary calendar is created, the creator becomes the calendar owner. For existing secondary calendars, an owner will be automatically assigned based on the calendar’s permissions. The calendar will inherit the organizational policies from its owner. This provides fine-grained control for admins to define policies for each calendar, such as data regions or assured controls.

Additionally, we’re introducing the ability to transfer secondary calendar ownership to another user in the same organization, through Google Calendar settings (for end users) or the Admin console (for admins). This is especially helpful when a calendar owner changes teams or leaves the organization, to ensure the calendar remains associated with the appropriate owner.

How the owner is shown in Calendar settings
How the owner is shown in Calendar settings

How the owner can be transferred from Calendar settings
How the owner can be transferred from Calendar settings
How the owner can be transferred in the Admin console
How the owner can be transferred in the Admin console

Additional details

The Google Calendar API has been updated to reflect these changes. Developers can retrieve the secondary calendar owner using the API for Calendars and CalendarList. In addition, we’ve added updates to ensure only the secondary calendar owner can delete the calendar, and that their access level cannot be downgraded as long as they are the owner.

Please refer to the API release notes for additional information.

Getting started

  • Admins: This feature will be ON by default and cannot be disabled. To help manage this transition, admins can now transfer the ownership of secondary calendars from one user to another directly in the Admin console.
  • End users: This feature will be ON by default and cannot be disabled. For existing secondary calendars, an owner will be automatically assigned based on the calendar’s permissions. End users who own a secondary calendar can transfer ownership to another user.

Rollout pace

Availability

  • Available to all Google Workspace customers and users with personal Google accounts
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What’s happening

We’re introducing AI-powered audio overviews for PDFs in Google Drive.

This new Gemini for Google Workspace feature allows your users to instantly convert long, text-heavy PDFs—such as industry reports, contracts, or lengthy meeting transcripts—into a conversational, podcast-style audio summary. With just one click, a new audio file is saved directly to their Drive. This feature is powered by the same underlying technology as NotebookLM’s popular Audio Overview feature.


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In today's fast-paced environment, dedicating time to read long documents can be a significant challenge. Audio overviews solve this by allowing users to absorb critical information while they are multitasking. Users can listen to the summaries from anywhere they can access their Drive files, whether they’re commuting, working out, or doing chores.

This feature can help your users:


  • Boost efficiency by allowing users to quickly grasp the main points of a long document in a two- to 10-minute audio summary,
  • Improve accessibility by providing an alternative format for consuming content, and
  • Enhance preparation by making it easier to quickly review materials before meetings or client presentations.
Once the audio overview is generated on a desktop, the user receives an email notification that the file is ready. The audio file is automatically saved to a new "Audio overviews" folder in their Drive, which they can then access from any mobile or desktop device.

Please note: At launch, this feature supports English-language PDFs only.

Getting started

Rollout pace

Availability

Available for Google Workspace

  • Business Standard and Plus 
  • Enterprise Standard and Plus 
Also available to

  • Google One AI Pro and AI Ultra
  • Google AI Ultra for Business
  • Google AI Pro for Education 

Resources

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What’s changing

Earlier this year, we announced a series of changes to AI classification for Google Drive, including a revamped user interface, an on-demand model training process, and support for multiple custom-trained models. Today, we’re excited to share the next step in the product’s evolution: Gemini-based models for data classification, now available in closed beta.  

This feature leverages Gemini models to apply data classification labels to files in Google Drive. To date, AI classification requires admins to identify and manually label training files for the AI model to learn the types of data associated with each data classification level. With this new capability, Gemini models offers admins another method to set up AI classification by eliminating the need for manual model training, replacing the process with administrator-defined instructions or prompts.

Gemini models interpret prompts, evaluate files, and apply appropriate data classification labels based on the provided instructions. For files labeled by Gemini, editors and owners on those files with the appropriate label permissions will have the opportunity to review and accept or modify the automatically applied label. 

Administrators maintain full control.

Administrators maintain full control. They select the label, provide instructions via a prompt, and scope the audience whose files are being evaluated. Audit logs capture when files are labeled or any user acceptance or modification of a Gemini-applied label occurs.  

Who’s impacted

Admins 

Why it matters

Data classification is a critical activity for organizations that are conscious about data protection, compliance, and reporting. However, data classification can also be challenging to put into practice, particularly when it comes to accurately classifying files at scale.  Using AI for data classification aims to address this problem by using a model’s ability to reason to achieve a high degree of data classification accuracy, at scale. 

Rollout pace

  • Closed Beta - customers must be manually enrolled to begin testing.

Getting started

  • Admins:  For customers interested in testing, we kindly ask that you share your interest by filling out this form. 
    • Please note – during this phase of product validation, enrollment will be limited. Our intent is to gradually onboard customers leading up to an Open Beta. 
    • Ideal closed-beta participants will be organizations with existing data classification programs, who have the capacity to actively test the models and are willing to engage with the Workspace product team to provide direct feedback on their experience. 
    • If you are selected for the Closed Beta, you will receive an email detailing specific onboarding instructions. 
  • End users: There is no end user setting for this feature.

Availability

Available to Google Workspace:

  • Enterprise Plus 

Resources


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Useful Links

Join the official community for Google Workspace administrators

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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