Google Workspace Updates

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Tuesday, June 17, 2025

What’s changing Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages:

Spanish
Portuguese
Japanese
Korean
Italian
French
German

Who’s impacted

End users

Why you’d use it

This update reflects Gemini in Sheets’ enhanced intelligence as it now yields valuable outputs by transforming your requests into Python code, executing on them and then analyzing the results to perform multi-layered analysis. As a result, you’re able to do things like identify top-performing products and then instantly dive into their sales trends — all without writing a single line of code.

Additional details

For more information, please visit our original announcement on visualizing and analyzing data using Gemini in Sheets.
Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Collaborate with Gemini in Google Sheets

Data migration log events are available in the Admin console

Tuesday, June 17, 2025

What’s changing Beginning today, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including:

Who started a migration
What data is being migrated
When the migration was set up or executed, and more.

Log events give admins clear insight into data migration activities in their organization, providing insights into who initiated the migration, the type of data involved, the migration progress, and even allows for proactive issue triaging and resolution.

For Google Workspace customers with access to the security investigation tool, you can find more information on each migrated object, troubleshoot issues, create custom rules, and more. And for select Google Workspace customers, log events can be exported to BigQuery for further analysis and custom reporting. See below for more information on availability.

Data migration log events in the security investigation tool

Getting started

Admins: Visit the Help Center to learn more about the new data migration service, data migration log events, the audit and investigation tool, the security investigation tool, and exporting reporting logs to BigQuery.
End users: There is no end user impact or action required.

Rollout pace

Data migration log events in the security investigation tool: Available now.
BigQuery exports: Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

The audit and investigation tool is available for all Google Workspace customers.

The security investigation tool is available for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Frontline Standard
Cloud Identity Premium

Exporting logs to BigQuery is available for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Frontline Standard

Resources

Create a Google Vid from Google Slides

Tuesday, June 17, 2025

What’s changingAt Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers.
When creating a new video in Vids, you’ll now see an option to “Import Slides”. From there, you can select the Slides presentation you'd like to use, and choose the specific slides you want to import. Vids will then create scenes using the text, images, and elements from each slide and you can make additional edits, such as adding animations to your objects or generating AI video clips with Veo 3.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Essentials, Enterprise Essentials and Enterprise Essentials Plus
Education Plus
Nonprofits
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..
Resources

Adding new admin settings to control Google Form responses

Tuesday, June 17, 2025

What’s changingFollowing last year's announcement of form creators being able to limit Google Form response access to specific users, groups, or target audiences, we’re introducing granular admin controls for form responses.
Specifically, admins can now independently control two distinct settings:

Whether users in their domain can respond to forms created externally.
Whether users in their domain can share forms with external recipients.

This new setting may help minimize data exfiltration risks by enabling admins to implement specific security measures for Forms, independent of existing Google Drive sharing restrictions.
Getting started

Admins:

The Forms specific admin override will be ON by default for external sharing of forms created in the domain and for responding to forms created externally.
There are two distinct override settings to control if forms created inside a domain can be shared externally for responses and whether users inside the domain can respond to external forms. These overrides can be applied to organizational units, similar to other Drive sharing policies.
To control whether form owners can get responses from users outside their domain, go to the Admin console > Drive and Docs settings > “Form responses > “Allow forms owned by users in [your organization] to accept responses from anyone with the link outside [your organization], even if external sharing isn't allowed.”

To control whether users in the domain are permitted to respond to forms created outside of the domain, go to the Admin console > Drive and Docs settings > “Form responses” > “Allow users in [your organization] to submit responses to forms from users or shared drives. outside of [your organization], even if receiving external files isn't allowed.”

If ON, users in the domain will continue to be able to respond to external forms.
If OFF, the admin setting to control whether external Drive documents can be shared into the domain will apply to Forms and form responders in your domain could be blocked from responding to external forms

Visit the Help Center to learn more about managing external sharing for your organization.

End users: There is no end user setting for this feature.

new admin settings to control Google Form responses

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

Available to all Google Workspace customers

Resources

Google Meet now offers customizable caption styling

Tuesday, June 17, 2025

What’s changing You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you.

You can customize captions during the meeting by hovering over them or by going to Settings > Captions > Customize your captions. Your settings will persist across your meetings and can be changed at any time.

Example of customized captions in Meet

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about using live captions and using translated captions.

Google Meet > Settings > Captions > Customize your captions

Rollout pace

Rapid Release domains: Full rollout (1–3 days for feature visibility) starting on June 17, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 18, 2025

Availability

Available to all Google Workspace customers, as well as users with personal Google accounts

Resources

Google Workspace Updates Weekly Recap - June 13, 2025

Friday, June 13, 2025

1 New updateUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Mitigating prompt injection attacks with a layered defense strategy

This week, we shared more details on how we protect Gemini and mitigate threats from malicious actors utilizing indirect prompt injection attacks to exfiltrate user data or execute other rogue actions. Google takes a layered security approach, with security measures designed for each stage of the prompt lifecycle. From Gemini 2.5 model hardening, to purpose-built machine learning (ML) models detecting malicious instructions, to system-level safeguards, we are meaningfully elevating the difficulty, expense, and complexity faced by an attacker.

Our model training with adversarial data significantly enhanced our defenses against indirect prompt injection attacks in Gemini 2.5 models. This inherent model resilience is augmented with additional defenses that we built directly into Gemini, including:

Prompt injection content classifiers
Security thought reinforcement
Markdown sanitization and suspicious URL redaction
User confirmation framework
End-user security mitigation notifications

This layered approach to our security strategy strengthens the overall security framework for Gemini – throughout the prompt lifecycle and across diverse attack techniques.

You can read the full blog post, “Mitigating prompt injection attacks with a layered defense strategy,” on the Google Online Security Blog.| Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn:

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

New class analytics and insights for educators in Google Classroom

Teachers can view data via an “Analytics” tab on their class pages. In addition, teachers will be able to see relevant insights on the class analytics page that alert them on how students are progressing and where they may need additional support. | Learn more about class analytics in Classroom.

Use Gemini in Google Docs on Android devices in 20+ languages

We’re excited to bring the power of Gemini in Docs to your Android devices so that you can understand, summarize, and ask questions about documents on mobile. As a result, you can use Gemini to surface insights and key points on-the-go. Plus, Gemini in Docs on Android is available in 20+ languages. | Learn more about Gemini in Docs on mobile.

Audit reports for data regions are now available in the Admin console

Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings. | Learn more about audit reports.

Data regions support for Gemini features in Google Workspace is now available

Beginning this week, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. | Learn more about data regions support.

Generate fully editable charts using Gemini in Google Sheets

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. At that time, the generated charts could only be inserted as static images over cells in a spreadsheet. Starting this week, Gemini can produce fully editable charts that regenerate if the spreadsheet data changes. | Learn more about editable charts in Sheets.

Generate video clips with sound using Veo 3 in Google Vids

We're introducing our newest model, Veo 3, that enables users to generate 8-second videos with higher quality and realistic sound. | Learn more about Veo 3 in Vids.

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. | Learn more about email migration.

Use Gemini in Google Forms to summarize form responses

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations. | Learn more about Forms summaries.

Use Gemini in Google Forms to quickly create a new form

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. | Learn more about Help me create in Forms.

Introducing PDF summary cards in Google Drive

We’re excited to expand the capabilities of Gemini in Drive files by introducing PDF summary cards. | Learn more about PDF summary cards.

New host management control for who can ask to join a meeting

Meeting hosts can now control who can request to join a meeting (also known as “knocking”). | Learn more about host controls.

Join a meeting using “companion mode” from Android and iOS tablets

You can use companion mode on Apple iPads & Android tablets and foldable devices. | Learn more about companion mode in Meet.

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

We’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. | Learn more about the Comeen Google Chat app.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

Friday, June 13, 2025

What’s changing Last year, we introduced Comeen for Google Chat, a third-party app that helps users effortlessly manage workplace resources by enabling them to confirm or release meeting rooms and desks via real-time notifications within Google Chat. Today, we’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. For example, users can:

Book workplace resources (workstations, meeting rooms). By asking the Comeen app to book a space, it will find the most suitable resource based on your building, capacity needs, and preferences. For example, you can type:

“Book a desk for tomorrow”
“Book a desk with a dual screen”
“Book a room at 2pm for 8 people with a Google Meet Hardware”

Answer workplace or building-related questions. When you ask about your workspace or colleagues, you will get contextual answers tailored to your organization’s configuration and your individual context. For example, you can ask:

“Which rooms are available now?”
“Is Room New York free tomorrow at 3pm?”
“Where can I print on the 3rd floor?”

Comeen Workplace AI Agent for the Comeen Google Chat app

Getting started

Admins:

End users:

End users will need a Comeen license to use this app, and can also search for the app using the plus button menu next to the Chat compose box.
To use this GenAI-powered capability, meeting rooms from Google Workspace must be synced within Comeen.
Visit the Comeen for Google Chat Marketplace listing for more information.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Join a meeting using “companion mode” from Android and iOS tablets

Friday, June 13, 2025

What’s changingStarting today, you can use companion mode on Apple iPads & Android tablets and foldable devices. Companion mode is a quick, light-weight way to participate in meetings without opening a laptop. This can be particularly useful in meeting spaces where room for a laptop is limited, or as an easy, discreet way to participate during large in-person meetings, such as all hands or town halls.
Specifically, you can use companion mode to:

Check-in to the room to be identified by name.
Share an emoji reaction without interrupting the speaker.
Raise your hand to indicate that you’d like to speak.
Turn on captions to view subtitles as everyone speaks during a meeting.
Exchange chat messages with other meeting participants.
View and zoom in on presented content to easily follow along with the presenter on your own device.
Use Meet in the split screen view, helping you multitask.

Check-in to the room to be identified by name.

Share an emoji reaction without interrupting the speaker

Raise your hand to indicate that you’d like to speak

Turn on captions to view subtitles as everyone speaks during a meeting

Exchange chat messages with other meeting participants

View and zoom in on presented content to easily follow along with the presenter on your own device

Use Meet in the split screen view, helping you multitask

Additional details

Minimum Android build required:

Meet: 308.0. (Android Settings > Apps > Meet > [App Info > Version])
Gmail: 2025.05.25. (Android Settings > Apps > Gmail > [App Info > Version])

Minimum iOS build required:

Meet: 310.0. (Meet > Settings -> About, terms, and privacy > Version)
Gmail: 6.0.250601. (Settings > About Gmail > Version)

Getting started

Admins: There is no admin control for this feature.
End users:

This feature will be available by default. You can join a meeting using companion mode from the green room before your meeting. Use this Help Center article and video guide to learn more about using companion mode in Google Meet.
Note: Your audio and mic will automatically be muted—we recommend using meeting room hardware for audio and video to avoid feedback.

Rollout pace Android:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 12, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 1, 2025

iOS:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 16, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 7, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

New host management control for who can ask to join a meeting

Thursday, June 12, 2025

What’s changingMeeting hosts can now control who can request to join a meeting (also known as “knocking”). This option is available when the meeting access type is “Trusted” or “Restricted” and can be configured:

From the Calendar invite by going to Video call options (gear icon) > Host controls > Meeting access type. When “Trusted” or “Restricted” is selected, you can uncheck the “Anyone with the meeting link can ask to join" box.

During the meeting by going to Host controls (lock icon) > Meeting access type. As with the Calendar invite, you can uncheck the “Anyone with the meeting link can ask to join” box.

From the Google Calendar invite, select Video call options (gear icon) > Host controls > Meeting access type

The addition of this option helps improve meeting security by ensuring only intended participants can ask to join while reducing disruptions caused by excessive knocking from unintended users.

Getting started

Rollout pace

Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 12, 2025

Availability

Available to all Google Workspace customers

Resources

Introducing PDF summary cards in Google Drive

Thursday, June 12, 2025

What’s changing Last year, we introduced the ability to use Gemini in Google Drive to interact with PDFs and later improved upon this by integrating Gemini in the side panel of Google Drive's overlay PDF viewing experience. As a result, users have been able to get a quick overview of long, complicated PDFs, use PDF contents to make something new, like a study guide or an email draft, and more.
Today, we’re excited to expand the capabilities of Gemini in Drive files by introducing PDF summary cards. Now, upon opening a PDF, Gemini will proactively summarize the contents of the file and show relevant, clickable actions, such as “Draft a sample proposal” or “List interview questions based on this resume”. Selecting one of these options will automatically open Gemini in the side panel of Drive with the desired action.

Who’s impacted End users
Why you’d use it PDF summary cards save you time by giving you the gist of your files and help you get started using Gemini faster by surfacing relevant clickable action options.
Additional details This functionality is now available for users utilizing any of these 20+ languages.
Getting started

To access this feature, double-click on a PDF from the Google Drive file list. The summary card will appear alongside the content, similar to comments.
Note: When Gemini initially launched in Workspace, PDFs viewed in Drive opened in a new browser tab to allow interaction with Gemini in the side panel of Drive. With this update, the default behavior will open a file in the overlay file previewer. If you prefer for PDFs to open in a new tab by default, you can update your PDF opening default behavior in your Drive settings. If you previously set a preferred PDF opening default behavior in your Drive setting, your default open behavior will remain the same.
Visit the Help Center to learn more about using Gemini in Drive to work with PDFs.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 12, 2025

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..

Resources

Google Help: Learn to use Gemini in your Google Drive files

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Data migration log events are available in the Admin console

Create a Google Vid from Google Slides

Adding new admin settings to control Google Form responses

Google Meet now offers customizable caption styling

Google Workspace Updates Weekly Recap - June 13, 2025

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

Join a meeting using “companion mode” from Android and iOS tablets

New host management control for who can ask to join a meeting

Introducing PDF summary cards in Google Drive

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