This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Today, we’re announcing improvements to our Out-of-Domain file-level warnings. First launched in April 2025, these badges alert users to documents and users outside of their Workspace organization, helping to prevent accidental data exfiltration and potential phishing attacks that spoof internal content. We’ve expanded support across devices and sharing types in the following ways:

  • Files in the Android and iOS apps for Drive, Docs, Sheets, and Slides now include external indicators
  • Chat Spaces and Google Groups can be configured to allow external users; if they’re given access to a document, that document now shows the external badge
  • If a service account has access to a document, and that service account is owned by an external Google Cloud organization, it now triggers the external badge in documents
  • Comment email notifications now include badges for external documents and users
  • File sharing email notifications now include badges for external documents and users

How Out-of-Domain warnings work

This feature helps users identify potentially risky files and avoid phishing scams when working with files shared from outside your organization.

Notification in comments

Notification in file sharing email

An image showing a Google Doc with the word "External" displayed in a small yellow badge next to the document title. The badge has been clicked, and a pop-up window appears with more information stating that “This document is owned by someone outside your organization. Be cautious about sharing sensitive information.
Image of "External" badge displayed in Google Docs

Getting started

Screenshot of the Google Workspace Admin console, navigated to Sharing settings. At the bottom of the page, a new section labeled "Highlight external files" is highlighted. The checkbox is checked, and the description reads: "Mark external files shared or owned externally as “external” to flag that content may be viewable outside your organization.
Image of the Google Workspace Admin console, Sharing settings, showing the "Highlight external files" option enabled

Rollout pace

Availability

  • Available to all Google Workspace customers

Resources

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Making decisions in a fast-paced environment often leads to long, messy threads and lost consensus. Polly helps teams solve this by enabling the creation of interactive polls within existing Chat conversations. By keeping the feedback loop inside the "flow of work," Polly helps eliminate the friction of switching between apps, leading to faster responses and clearer team alignment.

Effortless authoring and participation
Creating a poll is as simple as mentioning @Polly in any Google Chat space. Whether you need a quick pulse on a project direction or a simple vote on a meeting time, you can author a poll in seconds. For end users, participation is just as easy: team members can cast their votes with a single click directly within the chat stream.

Real-time results
Results are updated as votes come in, providing immediate visual feedback to the entire space. This transparency ensures that everyone is on the same page and can move forward with confidence as soon as a decision is reached.

Use cases for Polly in Google Chat:

  • Driving consensus: Rapidly narrow down options for project names, design directions, or strategy shifts. 
  • Meeting logistics: Quickly vote on the best time for a sync or gather topics for an upcoming agenda.
  • Team preferences: Streamline simple office or team logistics, from lunch orders to preferred collaboration hours.

Admins can easily enable the Polly integration to empower their teams with a more structured way to collaborate without leaving the Google Workspace ecosystem.

Getting started

  • Admins: Admins can install the Polly Chat app on their users’ behalf. Visit the Help Center to learn more about installing Marketplace apps for your organization. If you’ve already deployed Polly for Google Meet, then the Polly Chat app will automatically be available as well.
  • End users: End users can search for the Polly add-on in Google Chat under Apps > Find apps. Visit the Google Workspace Marketplace to learn more and install Polly. If you’ve already installed Polly for Google Meet, then the Polly Chat app will automatically be available as well.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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We’re updating icons across Google Workspace to introduce a modern visual design that gives every app a more distinct identity. Over the next several weeks, users will see new icons for Gmail, Calendar, Chat, Meet, Drive, Docs, Slides, Sheets, Vids, Keep, Forms, Voice, Sites, and Tasks.


These changes drive consistency and cohesion across our product suite, while ensuring each individual application remains modern and recognizable on your screen. These design updates do not alter any core functionality or administrative controls.

Getting started

  • Admins: There is no admin control for this update; changes will roll out automatically according to the schedule below. If you need to update internal documentation, visit the Help Center to find the new icon designs.
  • End users: There is no end user control for this update; changes will roll out automatically according to the schedule below.

Rollout pace

Impact

  • Impacts all Google Workspace users

Resources

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Whiteboarding add-ons now available for Android-based Google Meet hardware

Third-party whiteboarding add-ons for Google Meet, including Figma, Lucidspark, and Miro, will be available for room hardware based on Android. | Learn more about whiteboarding add-ons for Android-based Google Meet hardware.

Android-based all-in-one room devices from Neat and Logitech certified for Google Meet

The Neat Board series (32, 50, and Pro) and the Logitech Rally Board 65 are now certified for Google Meet as the first Android-based all-in-one devices. | Learn more about these all-in-one room devices.

Add avatars when you convert presentations to Vids

You can already convert your Google Slides content into Google Vids, and use Gemini to generate scripts, voiceovers, and background music. Now, you can add a spokesperson to your videos using AI avatars when importing content from Slides. | Learn more about adding avatars when you convert presentations to Vids.

Google Workspace Assignments LTI™ and Gemini LTI™ are now available for Moodle

We’re expanding the availability of Assignments LTI™ and Gemini LTI™ to include Moodle, joining our existing support for Canvas and Schoology. | Learn more about Assignments LTI and Gemini LTA availability for Moodle.

Use NotebookLM in your Google Workspace Studio flows

This enhancement lets you use your existing notebooks as an AI knowledge source for your automations. You can use the new Ask NotebookLM step to generate grounded responses based on the insights, summaries, and research in your notebooks. | Learn more about NotebookLM in Workspace Studio.

Small businesses can now seamlessly import users from Microsoft to Google Workspace

We’re excited to announce the beta release of a new, simplified way for very small and small-sized businesses to import their users from Microsoft to Google Workspace when setting up their Workspace account for the first time. | Learn more about this new data import option for small businesses.

Deploying ServiceNow Now Assist Virtual Agent from the Google Workspace Marketplace

Google Workspace customers can now deploy the Now Assist Virtual Agent for Google Chat integration directly from the Google Workspace Marketplace. | Learn more about the ServiceNow Now Assist Virtual Agent for Chat.

Enhancing the Datadog app for Google Chat

The latest version of the Datadog app for Google Chat allows you to integrate Datadog into your Google Chat workflows more seamlessly and stay on top of critical infrastructure without leaving the flow of team collaboration. | Learn more about the updated Datadog app for Chat.

Improving security posture with default context-aware access for all SAML applications

This update introduces a default assignment that serves as a universal security baseline, automatically protecting any SAML-based app that does not have a specific policy already assigned. | Learn more about applying a global context-aware access (CAA) policy to all SAML applications.

Expanded options for header images in Google Forms

Previously, creators could only use a pre-selected theme, upload an image, or choose an image from Google Photos. In addition to these options, they can now choose an image from Google Drive or Google Images or use a URL. | Learn more about new options for header images in Forms.

Expanding language support for refining messages with Gemini in Google Chat

In addition to English, users can now use Gemini to polish their messages in French, German, Italian, Japanese, Korean, Portuguese, and Spanish. | Learn more about expanded language support for Refine with Gemini in Chat.

The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.
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The Neat Board series (32, 50, and Pro) and the Logitech Rally Board 65 are now certified for Google Meet as the first Android-based all-in-one devices. They package up and deliver a modern Meet experience in stylish form factors ideal for simple deployment in traditional meeting rooms, open spaces, personal offices, phone booths, and even portable solutions.

Equipped with touch displays, these devices can be used for both traditional video meetings and interactive whiteboarding via the Figma, Lucid, and Miro add-ons.


Neat Board Series Pro, 50 and 32




Logitech Rally Board 65

Getting started

  • Admins: The Logitech Rally Bar 65 and the Neat Board 32, 50, and Pro are available for order starting today through authorized partners. Firmware updates enabling native Google Meet support will begin rolling out immediately.
  • End users: There is no end user setting for this feature.

Rollout pace

Availability

  • Available to all Google Workspace customers with Google Meet hardware devices

Resources

Read More

Useful Links

Join the official community for Google Workspace administrators

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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