This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Gmail sources in Ask Gemini in Drive is now generally available and has started rolling out to eligible Google Workspace and Google AI plans.

Ask Gemini in Drive offers a dedicated, immersive workspace designed for deep focus. Users can engage in high-context, multi-turn conversations to efficiently explore and understand content.

Previously, users could only add files and folders as sources within Ask Gemini in Drive. Now, users can unlock deeper insights by adding Gmail threads as sources in Ask Gemini for Drive. Users can ground their responses in a complete view of their business context—spanning emails, files, and folders—to ensure the most helpful and accurate answers possible.

Visit the Help Center for more information on the locations and languages where Ask Gemini in Drive is currently supported.

Getting started

Rollout pace

Availability

  • Business: Business Standard and Plus
  • Enterprise: Enterprise Standard and Plus
  • Consumer: Google AI Pro and Ultra
  • Education Add-ons: Google AI Pro for Education
  • Other Add-ons: AI Expanded Access

Resources

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Data loss prevention (DLP) for Google Calendar is now generally available to protect sensitive information shared within event details. Previously available in beta, this feature allows you to create and apply data protection rules that scan calendar event titles, descriptions, and locations for sensitive content, such as credit card numbers or national identification numbers.

Key functionalities include:

  • Choice of actions: Admins can choose to audit when an event is saved with sensitive content, warn users about sensitive content in their event, or block event creation or updates if a DLP policy is violated.
  • Event details: DLP rules scan free-text fields in the event, including the event’s title, description, and location fields.
  • Owner-based policies: Rules are applied based on the organizational unit (OU) of the owner (event organizer on primary calendars or calendar owner on secondary calendars), consistent with other Workspace DLP configurations.
  • User notifications: With DLP policies for Calendar, users receive immediate feedback when sensitive data is detected. On the web, users see a pop-up notification explaining the issue. Admins can also customize this message with more specific details. If a meeting update is blocked on Android, iOS, or via the Calendar API, the user will receive an automated email notification explaining the policy violation and why changes to the meeting invite were not successful.

Getting started

  • Admins: The feature will be OFF by default and can be enabled at the organizational unit (OU) or group level. Visit the Help Center to learn more about DLP for Calendar.
  • End users: There is no end user setting for this feature.
DLP settings in the admin console to configure policies for sensitive data, including actions and alerts when creating Calendar events
An end user is prompted with a message asking them to remove sensitive information

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

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Data loss prevention (DLP) rules for non-Workspace file attachments and associated proximity conditions are now generally available. These new capabilities enable organizations to target files with specific parameters, such as blocking the sharing of sensitive file formats or identifying files that contain specific strings in their titles.

Using these new content conditions, admins can set up various DLP rules for added protection, such as:

  • File names: Block files containing text string “funkyword”
  • File extensions: Block .java files
  • File types: Block custom mime type such as application/custom_app
  • Proximity matching: Detect “routing number” in proximity of 100 characters of “account number”

Additional details

In addition to file-based conditions, administrators can utilize associated proximity conditions to identify sensitive information in the file. This feature allows for the detection of sensitive data that appears within a specified distance of other predefined data types, regular expressions, or word lists.

For example, a rule can be configured to trigger when a bank account number is found within 100 characters of a routing number. By identifying data in context, proximity matching helps administrators reduce false positives and more accurately secure financial information or proprietary content.

Key functionality in DLP rules for file attachments and associated proximity conditions include:

  • Ability to match against common or custom MIME types and system file categories
  • Support for scanning attachments in Gmail, Drive, and Chat to set rules across communication channels 
  • Granular distance settings for proximity matching, allowing admins to define a range of up to 1,000 characters between matched conditions

Getting started

  • Admins: When configuring DLP rules in the admin console, admins can locate the new content conditions of file extension, file name, and file type under content conditions. Admins can also select the option of proximity matching to set a maximum distance between two pieces of matched texts. Visit the Help Center to learn more.
  • End users: There is no end user setting for this feature.
Content conditions for DLP in the Admin console to configure policies for sensitive file attachments

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Other Editions: Enterprise Essentials; Frontline Standard and Plus

Resources

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Tired of scanning one page at a time? With the new Document Scanner in Google Drive on Android, you can now scan multiple pages at the same time. Flip through the pages of a book or lay your receipts out on a table and our Document Scanner will identify, separate, and capture each page within the camera view. It even detects duplicates to prevent accidental re-scans.

Note this is only available for Android devices with 8GB+ RAM.

New multi-page scanning with Android Document Scanner

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources

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Previously, data transfers from corporate Google Workspace accounts to third-party apps were restricted. We’re now recalibrating these restrictions to allow for a "trusted ecosystem" between managed apps.

With this release, users are now able to maintain efficient workflows and securely move data between corporate Workspace accounts and other authorized, managed third-party applications without being blocked. For added data protection, this capability strictly prevents the transfer of that data to personal accounts within the same managed Google application or to unmanaged personal apps.

For example, a user is able to copy a client's email address from their corporate Gmail account and successfully paste it into a managed third-party CRM application. When they try to paste that same email address into their personal Gmail account, they are blocked and receive the following message: "This information can only be shared within your organization's Google Workspace apps.”

Getting started

  • End users: There is no end-user setting for this feature.

Rollout pace

Availability

  • Enterprise: Enterprise Standard and Plus
  • Education: Education Standard and Plus
  • Other Editions: Frontline Standard; Enterprise Essentials Plus; Cloud Identity Premium

Resources

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