Google Workspace Updates

Google Workspace Updates Weekly Recap - May 16, 2025

Friday, May 16, 2025

6 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Easily connect to BigQuery data using Saved Queries in Connected Sheets We’re launching direct access to the BigQuery saved queries feature directly from Connected Sheets. Users can now quickly and easily create a new Connected Sheet by selecting a previously saved query under any project they have access to. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, getting started with BigQuery data in Google Sheets and writing & editing a query.
Scan documents easier using Google Drive on Android devices To improve upon the scanning experience in the Google Drive app on Android devices, we’re increasing the size and updating the style of the scan buttons. To scan something, open the Drive app on your Android device > scan a document > edit scan (if desired) > upload to Drive. | Rollout to Rapid Release domains is complete; Rolling out now to Scheduled Release domains, with expected completion by June 30, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about scanning documents with Google Drive.

Scan documents easier using Google Drive on Android devices

Chat apps can now create spaces with their own identity using the Google Chat API

Last year, we introduced a feature through the Google Workspace Developer Preview Program that enables Chat apps to create spaces and memberships - using application identity - via the Google Chat API. This update further enhances Chat apps for real-time collaboration and allows for even more sophisticated and autonomous Chat apps by eliminating the need to create spaces and memberships on behalf of a user. This week, we’re excited to announce that this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers. | Visit the Developer blog to see an example and learn more about what this means for developers. You can also visit our developer documentation to explore how to authenticate and authorize Chat apps, and learn how to create spaces and add space members using application identity.

Export Gemini responses to a Google Doc or Sheet from Gemini in the side panel of Google Drive

Users can collaborate with Gemini in Google Drive to perform various tasks, such as extracting data, drafting proposals, creating study guides and more. We’re excited to build upon this by giving users the ability to convert Gemini’s response directly into a Sheet or a Doc. After asking Gemini a question, click the ‘Export to Doc’ or ‘Export to Sheet’ button, and you’ll have an artifact that you can continue working on or share with others. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Google One AI Premium; Customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Google Drive.

Export Gemini responses to a Google Doc or Sheet from the Gemini side panel in Google Drive

Create even more interactive YouTube assignments in Google Classroom

In 2024, we added AI-suggested questions that educators can easily attach to the video based on its content to save educators time. Today, we’re excited to announce that we’re expanding the collection of YouTube videos that have AI-suggested questions available. As a result, educators can create even more interactive YouTube assignments in Classroom more quickly and efficiently, with the help of Gemini. Before assigning the interactive video activity, educators will be able to edit the suggested questions ahead of attaching the YouTube video to the assignment. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Education Plus and the Teaching and Learning add-on. | Visit the Help Center to learn more about interactive questions for YouTube videos in Google Classroom.

Your users can now express interest in upgrading their Google Workspace subscription We’re introducing a simple way for Workspace end users to request an upgraded edition of Google Workspace from their admins. To send this request, Workspace end users will see a path to request an upgraded Workspace edition including additional Gemini features when they interact with Gemini, such as with the Gemini icon displayed across Workspace apps. This interaction will provide an end user a path to complete a request form for an upgraded Workspace edition. Super admins will receive this request by email, and from there they can choose to upgrade their Workspace subscription directly in the Admin console. | Admins can disable these requests at any time in the Admin console by going to Account > Account Settings > Gemini for Google Workspace, and deselecting the ‘User-requested upgrades’ setting — use this article in our Help Center for more information. | Please note this is only available for customers in the US and India with fewer than 300 licenses. | Rolling out now to Rapid Release and Scheduled Release domains. | Learn more about Gemini for Workspace, including our recent Gemini for Workspace announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Drive to interact with folders in 20+ additional languages

Last year, we added folder support to Gemini in the side panel of Google Drive. This week, we’re excited to announce this experience is now available in 20+ languages. | Learn more about language availability for Gemini in Drive.

Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more

Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. This week, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster. | Learn more about Gemini in Sheets.

Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for: Calendar, Docs, Drive, Gmail, Keep, Tasks. | Learn more about Workspace apps in the Gemini app.

Extract and categorize data in AppSheet with the power of Gemini

At Google Cloud Next 2025, we introduced Gemini in AppSheet solutions for AppSheet Enterprise Plus users. Now you can automatically extract key information from uploaded photos, parse through complex PDFs, or even categorize, route and prioritize incoming requests based on their content – all seamlessly within your existing AppSheet apps. The new AI Task (Preview) feature, powered by Gemini, makes this a reality. | Learn more about Gemini in AppSheet.

Upcoming Changes to Microsoft Exchange Migrations

Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion. | Learn more about changes to Microsoft Exchange Migrations.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Start a conversation with Gemini in the side panel of Google Drive about specific files

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Upcoming Changes to Microsoft Exchange Migrations

Wednesday, May 14, 2025

What’s changing Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion.
Instead, admins can use the Google Workspace Migration for Microsoft Exchange (GWMME) data migration tool to perform these migrations. This tool can be run on Windows machines and supports migration from Microsoft on-premises Exchange servers. We highly recommend all admins to start leveraging Google Workspace Migration for Microsoft Exchange as soon as possible.

You’ll see warning banners letting you know that support for on-premises Microsoft Exchange data migration will be ending on May 31, 2025 and to use Google Workspace Migration for Microsoft Exchange instead

Additional details

If you need to migrate Microsoft Office 365 content from online sources, you can use the Microsoft Exchange Online to Google Workspace tool, part of our new Data migration service.

Getting started

Admins: Visit the Help Center to learn more about the Google Workspace Migration for Microsoft Exchange data migration tool.
End users: There is no end user impact or action required.

Rollout pace

This change will take effect May 31, 2025

Availability

This update impacts all Google Workspace customers

Resources

Google Workspace Admin Help: Google Workspace Migration for Microsoft Exchange

Extract and categorize data in AppSheet with the power of Gemini

Wednesday, May 14, 2025

What’s changingAt Google Cloud Next 2025, we introduced Gemini in AppSheet solutions for AppSheet Enterprise Plus users. Now you can automatically extract key information from uploaded photos, parse through complex PDFs, or even categorize, route and prioritize incoming requests based on their content – all seamlessly within your existing AppSheet apps. The new AI Task (Preview) feature, powered by Gemini, makes this a reality.

AppSheet Enterprise Plus users can now leverage this new 'AI Task' when building automations. These AI tasks make Gemini handle the heavy lifting, allowing it to supercharge your processes. Whether it's extracting details from equipment photos, processing PDF purchase orders, or categorizing incoming requests by their nature, Gemini is here to assist—all directly within your AppSheet.To ensure these AI-powered features work precisely as you intend, you can quickly test individual steps within your workflow using the integrated AI Task Step Testing feature, now generally available (GA). This allows you to iterate with speed and confidence.The AI Task, extract, and categorize functionality is available for all AppSheet Enterprise Plus users in preview. AI Task Step testing is now GA for all AppSheet Enterprise Plus users.

Testing the extract AI Task feature in AppSheet

Who’s impacted

Admins and end users

Why it’s important

AI Made Easy & Powerful: Integrating Gemini into AppSheet significantly simplifies how you incorporate advanced AI functions, such as data extraction and categorization, into your apps. It's designed to be user-friendly and effective:

Get started quickly: The extract and categorize AI capabilities work out-of-the-box once enabled (see "Getting started" below).
Customize with context: Easily add additional context or instructions to tailor the results to your specific needs.

Here are just a few examples of what you can do:

Extract Information:

Have technicians snap a photo of equipment; use the AI Task to automatically extract the Serial Number, Model Number, or Meter Reading into your AppSheet table.
Process uploaded purchase orders (PDFs) or photos of shipping labels to extract PO numbers, company names, tracking numbers, or addresses.
Extract key details like location, date, or names from incident reports.
Extract purchase details from a PDF contract, categorize order details by fulfillment team, and assign follow up action items.

Categorize Records:

Analyze the description in employee expense submissions and automatically categorize them by type ("Travel", "Meals", "Software", "Training").
Read incoming facility maintenance requests and categorize them by urgency ("High", "Medium", "Low") or equipment type ("HVAC", "Plumbing", "Electrical").
Classify customer survey responses or feedback form submissions into types like "Bug Report", "Feature Request", "Positive Feedback", or "Billing Inquiry".

Before deploying your AI-powered automations, remember you can use the AI Task Step Testing feature, now in GA, to rigorously validate how your AI Tasks (Preview) perform with your specific data and instructions. This crucial step allows you to iterate, refine configurations, and see immediate results on data from your table, ensuring your AI-powered automations work as intended without needing to test the entire bot.

Additional details

Getting started

Admins:

Optional: For AppSheet Enterprise Plus accounts, Gemini features are accessible to app creators who follow the steps below. However, Admins can define governance policies to control or disable the use of AI Tasks powered by Gemini. Learn more about controlling which app creators can use AI in automations.

End users:

App Creators - Required for Preview access:

To use Gemini in AppSheet solutions’ AI Tasks during this public preview, please follow the instructions to turn Gemini in AppSheet solutions on or off.

As part of this process, you will need to ensure your app is included in the AppSheet preview program - learn more about the AppSheet preview program here. This step is required for access unless an organization or team policy prevents usage (see the Admin section above).
As you explore the new Gemini AI Task capabilities in AppSheet, your feedback is invaluable in helping us shape this feature for GA. We encourage you to take a few minutes to share your thoughts through our feedback survey. Your responses are confidential and will be used for research purposes only.

Rollout pace

Gemini in AppSheet solutions’ Extract and Categorize AI tasks are now available in preview.
AI Task Step Testing is GA for all AppSheet Enterprise Customers.

Availability

Gemini in AppSheet solutions (preview) and AI Task Step Testing require an AppSheet Enterprise Plus account

Resources

AppSheet Help: Turn Gemini in AppSheet solutions on or off

AppSheet Help: Control which app creators can use AI in automations (Admin governance)

AppSheet Help: Turn on the AppSheet preview program

AppSheet Help: Extract information using AI

AppSheet Help: Categorize information using AI

AppSheet Help: Use AI in automations

Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

Tuesday, May 13, 2025

What’s changingEarlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for:

Calendar

Docs

Drive

Gmail

Keep

Tasks

Beginning today, we’re pleased to announce that extensions for these apps are now generally available.Who’s impactedAdmins and end usersWhy you’d use themWhen enabled, Gemini can interact with other Google apps and services to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can:

Gmail: ask what dates were proposed in the email about the team offsite.

Drive: find the document about the website clean-up project and summarize the proposal in a few bullet points.

Docs: reference a Doc that outlines your target audiences while performing customer research in parallel.

Calendar: create an event based on specific details or based on the conversation with the Gemini app, find events for a specific day or date range, modify events in Calendar.

Tasks: add reminders and tasks, including those based on your conversations with Gemini, or view and update a list of your tasks.

Keep: create notes and lists, add items to an existing list, find content from your notes and lists, and reference your notes and lists in conversion with Gemini.

Additional details

Context aware access support:

Like all Google apps, context-access aware policies can be applied to the Gemini app. Note that at the moment, CAA policies can only be applied to Gemini on the web, they cannot be applied on mobile.
If these policies are not met, users will not be allowed to access Gemini.
If a user meets the Gemini app specific CAA policies, they can interact with Gemini. If a prompt requires access to Workspace data, CAA policies will determine if a user has access to the requested data. For example, if a user asks Gemini "What are my unread emails?", they will see the requested content if they have access or they’ll receive an error message.

Getting started

Admins: Access to Workspace apps is controlled by the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting. Access is ON by default unless you previously took action on the setting leading into general availability. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.
End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 13, 2025

Availability

Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Starter, Standard, Plus
Education Fundamentals, Standard, and Plus
Frontline Starter and Standard
Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Nonprofits

Available for Google Workspace customers with these add-ons:

Gemini Business*
Gemini Enterprise*
Gemini Education
Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Availability

Google Workspace Admin Help: Turn Workspace extensions in Gemini on or off 

Google Workspace Admin Help: Turn Gemini on or off as a core service

Google Workspace Admin Help: Generative AI in Google Workspace Privacy Hub

Google Help: Use extensions in Gemini with a work or school Google Account

Google Workspace Updates Blog: Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini

Google Workspace Updates Blog: Expanding Google Workspace extensions available in open beta for the Gemini app

Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more

Tuesday, May 13, 2025

What’s changingEarlier this year, we made it easier for Google Sheets users, ranging from small business owners to marketing analysts, to visualize and analyze data using Gemini in Sheets. Since then, users have asked Gemini questions about their data and used AI to generate charts and valuable insights, such as contextual trends, patterns, and correlations between different variables in their data.
Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. Today, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster.
Building on the success of Gemini's ability to generate charts and insights, you can now use natural language to make changes to your spreadsheets that would previously have required more advanced expertise.

See Gemini in Sheets bring your data to life with powerful editing capabilities.

Now, instead of needing to know the specific name of a feature or how to navigate through various menus, you can simply describe what you want to accomplish. For instance, you can ask Gemini to perform these types of edits in Sheets:

Create dropdowns: Easily add data validation dropdowns to your sheets. For example, ask Gemini to "create a dropdown for product categories in column B".
Apply conditional formatting: Highlight key data points with custom formatting rules. Try prompts like, "highlight sales above $1000 in green".
Generate pivot tables: Summarize and analyze large datasets with automatically generated pivot tables. Ask, "create a pivot table showing total sales by region".
Apply filters: Quickly narrow down your data view. For example, "filter the sheet to only show orders placed in April".
Sort data: Organize your data for better analysis. Use prompts like, "sort the sheet by revenue, highest to lowest".

After Gemini generates the edit, a preview card appears detailing the changes. Simply click "Apply" to implement them or select the "undo" option and a settings icon lets you refine the edit to your exact needs.

Who’s impacted

End users
Why you’d use it This update brings a new level of intelligence to Sheets, allowing you to modify your spreadsheets using natural language. Instead of navigating through multiple menus or performing numerous manual steps, you can simply tell Gemini in Sheets what you want to do. For example, quickly format your data for better readability, create dropdowns to streamline data entry, or generate pivot tables to summarize key trends with simple, intuitive commands.
Additional details

Gemini in Sheets currently operates on a single table range at a time.
Conditional formatting has the following limitations:

Gradient conditions are not supported.
Text formatting options (bold, italic, strikethrough) are not supported.

Dropdowns have the following limitations:

Multi-select dropdowns are not supported.
Selecting colors is not supported.
Selecting from a range is not supported.
Advanced options (invalid data reaction, display style) are not supported.

Pivot tables have the following limitations:

Calculated columns are not supported.
Pivot groups are not supported.

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on May 14, 2025

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google One AI Premium

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Collaborate with Gemini in Google Sheets

Use Gemini in Drive to interact with folders in 20+ additional languages

Monday, May 12, 2025

What’s changing Last year, we added folder support to Gemini in the side panel of Google Drive. Today, we’re excited to announce this experience is now available in the following languages:

Arabic
Catalan Valencian
Central Standard Swedish
Common Czech
Dutch
Finnish
French
German
Greek
Hungarian
Indonesian
Italian
Japanese
Korean
Malay
Mandarin
Modern Hebrew
Norwegian
Polish
Portuguese
Romanian
Russian
Spanish
Standard Danish
Thai
Turkish
Ukrainian
Vietnamese

As a result, you can now use Gemini in Drive to answer questions like:

“Summarize files in @-folder”
“What is the theme of the content in @-folder”
“When is the due date based on files in @-folder”

Additional details

Gemini can only answer questions about text documents, PDFs, spreadsheets, and presentations.

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users:

If Gemini in the side panel is closed, you can:

Navigate to a folder, and click on the “Summarize this folder” button, or;
Right-click on a folder in the doclist, and click on “Ask Gemini” in the context menu, or;
Select a folder in a doclist, and click on “Summarize this folder” in the selection toolbar.

If Gemini in side panel is already open, you can:

Drag and drop a folder from the doclist into the side panel, or;
@-mention a folder in the side panel’s textbox.

If you are searching for a folder, you can:

Click the Gemini icon next to the folder in the search dropdown box.

Visit the Help Center to learn more about collaborating with Gemini in Google Drive.

Rollout pace

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google One AI Premium

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Workspace Updates Weekly Recap - May 9, 2025

Friday, May 9, 2025

3 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Enhance your Google Keep notes on web with rich text formattingBuilding on the rich text formatting options introduced to Google Keep notes on Android, we’re excited to announce the expansion of this to Keep on web. Now users can customize and add emphasis to their text through bolding, underlining, italicizing, and heading styles on web. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about creating or editing a note.

A user adds bold, italic, underline, heading 1, and heading 2 formatting to a note.

2.5 Pro Preview: our latest Pro experimental model is now available in the Gemini app We’re pleased to introduce Gemini 2.5 Pro Preview, the latest evolution of our 2.5 Pro experimental model. 2.5 Pro Preview continues to improve on the execution of complex tasks and delivery of enhanced response accuracy previously found in 2.5 Pro experimental. More specifically, 2.5 Pro Preview is powering features like Canvas, and enabling anyone to vibe code and build interactive web apps with a single prompt – check out this announcement for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about using Gemini Apps with a work or school Google Account and which models are available to you.
Audio Overview in the Gemini app is now available in 45 additional languages Earlier this year, we introduced Audio Overview for the Gemini app, and as of today, this feature is now available in 45 additional languages. Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace users with access to the Gemini app. | For more information, please refer to our original announcement or visit our Help Center.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Pre-configure Gemini app conversation history admin settings before they take effect

Starting this week, Workspace admins can pre-configure the new Gemini conversation history admin settings before they take effect for their Gemini app users (expected by the end of May 2025). By default, “Gemini conversation history” will be ON and ”Conversation retention” will be set to 18 months (inline with current behavior). | Learn more about the new admin setting.

Gmail will soon stop support for the 3DES encryption cipher for incoming SMTP connections

Starting May 30, 2025, we will no longer support the Triple Data Encryption Standard (3DES) for incoming SMTP connections. After May 30, 2025, email systems using 3DES for SMTP connections will be unable to deliver emails to Gmail accounts. | Learn more about support for the 3DES encryption cipher.

Granular OAuth consent in HTTP Google Workspace add-ons

Granular OAuth consent is rolling out over the next few weeks for Google Workspace add-ons built using HTTP endpoints. Granular consent gives users clear choices about the data they share with third-party applications. | Learn more about Granular OAuth consent.

Generate custom video clips in Google Vids with Veo 2

We’re adding the ability to generate high-quality, custom video clips directly within Vids using Veo 2. | Learn more about custom video clips in Vids with Veo 2.

Conduct in-depth two-way conversations with Gemini Live

The Gemini mobile app now supports voice conversations for Google Workspace users. The “Live” feature leverages Gemini’s multi-modal capabilities allowing you to ask questions and receive spoken responses in a selection of natural-sounding voices. | Learn more about Gemini Live.

Gemini app reporting now available for all Google Workspace for Education customers

Earlier this year, we introduced Google Vault support for the Gemini app on web and mobile for select Google Workspace editions. Beginning today, this functionality is available for Google Workspace Education Fundamentals customers as well. | Learn more about Gemini app.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

New sidebar with design elements in Google Slides makes building presentations easier
Google Docs code blocks now available in additional programming languages
Express yourself and quickly respond to emails with emojis reactions in Gmail (feature visibility)

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Gemini app reporting now available for all Google Workspace for Education customers

Friday, May 9, 2025

What’s changingEarlier this year, we introduced Google Vault support for the Gemini app on web and mobile for select Google Workspace editions. Beginning today, this functionality is available for Google Workspace Education Fundamentals customers as well.Admins can use Vault for eDiscovery tasks to search Gemini app conversations and create an export of your search results. Specifically, the following actions can be taken around Gemini app data:

Search prompts and responses with a number of filters, such as user and date, to quickly refine your search. These searches can be across groups of users or by Organizational Units (OUs) up to 5000 in size.

Export conversations in an XML format for the above searches via the UI or API.

For more information, please refer to our original announcement. In addition, Google Workspace Admins can view aggregate reports of Gemini usage in their domain using Admin Console.
Additional details

Workspace for Education Admins can also view aggregate usage reports of the Gemini app through Admin Console under Generative AI > Gemini Reports.

This update is not applicable for Gemini for Google Workspace features (ex. Help me write in Gmail), as no prompts or responses are retained for those interactions. Visit our Privacy Hub for more information on how we’re protecting your Google Workspace data in the era of generative AI.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Gemini and supported service and datatypes. This information can also be accessed using the Google Vault API. Visit the Help Center to learn more about Gemini reports.
End users: There is no end user impact or action required.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on May 9, 2025

Availability

Business Plus
Enterprise Standard and Enterprise Plus
Education Standard and Education Plus
Enterprise Essentials and Enterprise Essentials Plus
Customers with the Vault add-on license

Resources

Conduct in-depth two-way conversations with Gemini Live

Friday, May 9, 2025

What’s changingThe Gemini mobile app now supports voice conversations for Google Workspace users. The “Live” feature leverages Gemini’s multi-modal capabilities allowing you to ask questions and receive spoken responses in a selection of natural-sounding voices. You can even interrupt Gemini to ask clarifying questions or change the topic mid-response, providing a more intuitive and conversational experience. A few ways you can use Gemini Live are:

Talk back and forth: brainstorm with Gemini to come up with ideas for a new marketing campaign, strategy for a sales meeting with a new prospect, or potential thesis topic

Explore: discuss potential features for a new product or questions for a research paper

Practicing aloud: practice and receive feedback on a sales pitch or a class presentation

Share your camera or screen: turn on your camera or share your screen to show Gemini what you see and talk about it.

Bring context to conversations: add a specific image, file, or YouTube video.

Additional details

Gemini Live is available for users 18+.
For users with a work or school Google Account and access to the Gemini app, Gemini Apps Activity is on and can’t be turned off and you can’t delete your Gemini Apps activity.

Your Gemini Apps Activity includes activity from the Gemini web app and the mobile app. When you delete your chats with Gemini for Workspace inside a Workspace app, this does not delete any information that is saved to your Gemini Apps Activity.
Currently, if you use the Gemini web app or mobile app with your work or school account, your Gemini Apps Activity is turned on and your conversation history is retained for 18 months.
Important: For work users who have access to Gemini Apps as an additional service, while Gemini Apps Activity is on, Google collects your Gemini Apps conversations and other information you provide to improve and develop Google products and services and machine-learning technologies. Visit the Help Center to learn more.

Getting started

Admins: There is no admin control for this feature – this feature is available by default when access to the Gemini app is enabled. Visit the Help Center to learn more about the Gemini app and available features.
End users: Visit the Help Center to learn more about using Gemini Live.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on May 9, 2025

The rollout for sharing your screen on iOS is slightly delayed. We’ll provide an update on iOS rollout as soon as possible.

Availability

Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Starter, Standard, Plus
Education Fundamentals, Standard, and Plus
Frontline Starter and Standard
Nonprofits
Essentials, Enterprise Essentials, and Enterprise Essentials Plus

Available for Google Workspace customers with these add-ons:

Gemini Business*
Gemini Enterprise*
Gemini Education
Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Talk naturally with Gemini Live

Generate custom video clips in Google Vids with Veo 2

Tuesday, May 6, 2025

What’s changingWe know creating compelling video can be complex. To address this, Google Vids has released a host of AI-powered features that make it easier to create video. Starting today, we’re excited to build upon this by introducing the ability to generate high-quality, custom video clips directly within Vids using Veo 2.
Whether you need to illustrate a point or want to add visual flair, simply click the “Generate video” icon in the right sidebar of the Vids editor. After typing in your prompt and clicking “Create”, a preview will appear and selecting “Insert” will add the generated content directly into your Vid.
Powered by Veo 2, this new experience lets you generate realistic motion and diverse styles that supplement content and tell a more powerful story.
Here are some examples of how you’d use it and sample prompts:

A marketing team can create customized assets for branded storytelling: “A cutting-edge, aerodynamic self-driving car in a sleek, dark metallic finish glides effortlessly along a serpentine coastal highway.”
A learning and development manager can illustrate a safety training module: “Wide angle panning shot of two cell phone tower technicians actively working on top of a cell phone tower in Colorado in a stunning natural landscape”
An educator can visually explain a concept: “Colored dust floating around an airplane wing showing aerodynamics”

Generate custom video clips in Google Vids with Veo 2

Who’s impacted End users
Why you’d use it Veo 2 generates high-quality, realistic video clips directly in Vids, without extra costs.
Additional details

Getting started

Admins: There is no admin control for this feature. Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about Vids.
End users:

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2025

Availability

Available for Google Workspace:

Business Starter**, Standard and Plus
Enterprise Starter**, Standard and Plus
Essentials, Enterprise Essentials and Enterprise Essentials Plus
Nonprofits**
Customers with a Gemini Business*, Gemini Enterprise*, Gemini Education or Gemini Education Premium add-on

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.**For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability.
Resources

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Google Workspace Updates Weekly Recap - May 16, 2025

Upcoming Changes to Microsoft Exchange Migrations

Extract and categorize data in AppSheet with the power of Gemini

Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more

Use Gemini in Drive to interact with folders in 20+ additional languages

Google Workspace Updates Weekly Recap - May 9, 2025

Gemini app reporting now available for all Google Workspace for Education customers

Conduct in-depth two-way conversations with Gemini Live

Generate custom video clips in Google Vids with Veo 2

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