Google Workspace Updates

The latest updates for Deep Research in Gemini

Thursday, May 22, 2025

What’s changingIn February, we introduced Deep Research in Gemini, which can bring hours of research to your fingertips in mere minutes by exploring complex topics on your behalf and presenting its findings in a detailed, easy-to-read report. This week at Google I/O, we introduced several enhancements for Deep Research:

Deep Research can now use 2.5 Flash experimental. Gemini Advanced users continue to have access to 2.5 Pro (experimental), our most intelligent model for complete reasoning.

You can upload PDFs and images directly into Deep Research so your research reports can draw from a combination of public information and details that you provide. You can also link documents from Google Drive.

Gemini will proactively suggest related resources in your report to deepen your knowledge, like interactive charts, planning simulators, and additional deep dives into relevant topics.

You can also import, edit, and refine Deep Research reports directly into Canvas before exporting to Docs for further collaboration.

Getting started

Admins: Deep Research is available in the Gemini app by default — there is no admin control for this feature.
End users: Visit the Help Center to learn more about performing in-depth research, how to get started with the Gemini mobile app, and how to upload & analyze files in the Gemini app.

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1-3 days for feature visibility) starting on May 22, 2025

Availability

Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Education Fundamentals, Standard and Plus
Frontline Starter and Standard
Essentials, Enterprise Essentials, and Enterprise Essentials Plus
Nonprofits

Available for Google Workspace customers with these add-ons:

Gemini Business*
Gemini Enterprise*
Gemini Education
Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Use Gemini Apps for in-depth research

Google Help: Get started with the Gemini mobile app

Google Help: Upload & analyze files in Gemini Apps

Google Workspace Updates Blog: Gemini Deep Research and experimental models now available to Google Workspace users in Gemini Advanced

Available in Open Beta: Migrate files from Microsoft SharePoint Online to Google Drive

Wednesday, May 21, 2025

What’s changingBeginning today, the New Data Migration service can be used to migrate files from Microsoft SharePoint Online to Google Drive. This allows admins to migrate data from SharePoint Online sites, including document libraries, folders, files and associated permissions, helping organizations transition to Google Workspace quickly and easily.You can start and complete a migration in a few simple steps:

Connect to your SharePoint Online account from which you want to copy data.

Specify which sites you want to copy data from and which Drive folders should contain the copied data.

Specify users and groups whose permissions should be copied.

Example of a running Microsoft SharePoint Online migration

This feature is available in open beta, which means no additional sign-up is required.

Additional details

You can migrate data from up to 100 SharePoint Online sites at a time to Shared Drives in Google Drive.
You can find comprehensive reporting on migration progress, including site and file counts (migrated/skipped). You can also export migration reports for error investigation and troubleshooting.
Delta updates are available to migrate newly added or updated files.

Getting started

Super Admins: You can find this new solution in the Admin console under Menu > Data > Data Import & export > Data Migration (New). Visit the Help Center to learn more about the new Data Migration Service and specifically Microsoft Sharepoint migrations.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 22, 2025

Availability

Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Education Fundamentals, Standard and Plus, the Teaching and Learning add-on
Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus
Nonprofits

Resources

Personalize learning with Quizzes, available through Canvas in the Gemini app

Tuesday, May 20, 2025

What’s changingYou can now generate quizzes for any subject using Canvas in the Gemini app by uploading relevant documents or simply entering a prompt like “Give me a practice quiz about the nervous system”. Quizzes can also be useful for business users – for example, you can refresh your knowledge ahead of a customer meeting. Based on the uploaded files or prompt, Gemini will generate interactive quizzes, featuring multiple-choice or true-or-false questions. You can also ask Gemini to generate quizzes based on content created in Canvas, including Deep Research reports.

You’ll receive instant feedback and additional information based on your answers to reinforce learning in real-time. If you get stuck on a question, Gemini can provide helpful hints, to guide you toward the right answer. Once you’ve completed the quiz, you’ll see an overall score, accuracy breakdown, and insights regarding areas of improvement and where to focus your study efforts.

Gemini will provide hints to help you find the right answer

Gemini will provide additional context once you select an answer

Once you complete the quiz, Gemini will provide an overall score and additional insights

Additional details

Getting started

Rollout pace

Rapid and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Starter, Standard, Plus
Education Fundamentals, Standard, Plus
Frontline Starter and Standard
Essentials, Enterprise Essentials, Enterprise Essentials Plus
Nonprofits

Available for Google Workspace customers with these add-ons:

Gemini Business*
Gemini Enterprise*
Gemini Education
Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Learn & take quizzes in Gemini apps

More ways to create with Canvas

Tuesday, May 20, 2025

What's changingWe recently introduced Canvas, the creative space inside the Gemini app, a place to build anything you can describe. Today, with Gemini 2.5 models, Canvas is even more intuitive and powerful – you can now use Canvas to create:

Create and code apps: translate complex ideas into working code with remarkable speed and precision based on simple descriptions. Vibe coding like this dramatically lowers the barrier to creating software and makes prototyping new ideas faster than ever before.

Web pages: Create web pages that feature a variety of engaging elements, like information cards, charts and more.

Visual briefs: Organize information in a way that makes complex information easier to navigate and understand with a structured format, digestible "chunks" of information, lists, visuals, and more.

Audio overviews: transforms content into engaging AI-hosted discussions in over 45 languages, making consumption of complex information easy, especially while multitasking or on the go

Plus, integration with Deep Research: Alongside these new features, we’ve also added the ability to import, edit, and refine Deep Research reports directly into Canvas before exporting to Docs for further collaboration.

Additional details

These features are only available to users over 18+ at this time.

Google Workspace business and education users cannot share content created in Canvas. However, if a user with a personal account shares a link, Workspace users will be able to open it, but they cannot take additional actions, like asking Gemini to refine the content for example.

If you create an app that includes Workspace data, you will not be able to preview the app. If you create an app that does not include Workspace data (“Create a tic tac toe app” for example), you will be able to preview the app.

You can also create quizzes in Canvas -- check out this announcement for more information.

Getting started

Admins: There is no admin control for this feature.

End users: From the Gemini app (gemini.google.com), select “Canvas” from the input bar or jump directly into Canvas by going to gemini.google.com/canvas. Visit the Help Center to learn more about creating with Canvas in Gemini Apps.

Rollout paceGemini on the web

Available now.

Gemini on mobile web

Rapid and Scheduled release: Gradual rollout (up to 15 days for feature visibility) starting on May 20, 2025

Availability

Available for Google Workspace:

Business Starter, Standard, Plus
Enterprise Starter, Standard, Plus
Education Fundamentals, Standard, Plus
Frontline Starter and Standard
Essentials, Enterprise Essentials, Enterprise Essentials Plus
Nonprofits

Available for Google Workspace customers with these add-ons:

Gemini Business*
Gemini Enterprise*
Gemini Education
Gemini Education Premium

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Create docs & code with Canvas in Gemini Apps
Google Workspace Updates Blog: Try Canvas, a new way to collaborate with the Gemini app

Use Google Classroom in even more languages

Monday, May 19, 2025

What’s changing We recently announced the ability to use the Google Classroom in additional languages on web and mobile, and today we’re excited to introduce even more languages in the web and mobile experience:

Albanian
Armenian
Azerbaijani
Burmese (Myanmar)
Georgian
Irish
Macedonian
Nepali
Sinhala
Uzbek

Additional details

Certain Google Classroom features might not be accessible in all languages, including Read Along in Classroom, Practice sets, Originality reports, and Gemini in Classroom. Getting started

Admins and end users:

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 19, 2025

Availability

Available for Google Workspace:

Education Fundamentals, Standard, Plus, the Teaching and Learning add-on, and the Endpoint Education add-on
Customers with the Gemini Education or Gemini Education Premium add-on

Resources

Google Help: Get started with Google Workspace for Education
Google Help: Supported languages for Google Classroom

Ask Gemini in Gmail on mobile to perform Google Calendar related actions

Monday, May 19, 2025

What’s changingWe've recently introduced new web features that bring Gemini into Gmail to perform calendar related actions, such as adding an event to your calendar directly from your inbox. Today, we're excited to announce that we're bringing similar capabilities to Android and iOS devices. You can now:

Ask Gemini to create, delete or edit an event on your calendar. Tapping the pencil icon on the created event lets you easily update the event information. If you click on the event directly, it will open the event view in the Calendar app.
Ask Gemini about your daily schedule.

Who’s impacted

End users
Why you’d use itThis update expands access to Calendar features using Gemini in Gmail to mobile devices, making it easier to create or interact with events on your calendar, regardless of your device.
Getting started

This feature is available in 28 languages
On mobile, you can access Gemini in the Gmail by clicking on “Ask Gemini” icon in the top right corner of the Gmail app.
Visit the Help Center to learn more about collaborating with Gemini in Gmail.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 19, 2025

Availability

Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Google One AI Premium
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Workspace Admin Help: Manage Google Workspace smart features for your users
Google Help: Collaborate with Gemini in Gmail

Available in beta: Edit client-side encrypted Microsoft Word files with Google Docs

Monday, May 19, 2025

What’s changing Launching in beta, you can now view and edit client-side encrypted Microsoft Word files in Google Docs. Any changes made are saved in the original Word format. This update makes it easy for you to leverage Google Workspace with the tools and formats you already use while preserving confidentiality of your sensitive data with client-side encryption.

Eligible Google Workspace admins can use this form to request access to the beta. We’ll share more specific instructions once you’re accepted into the beta.

In Google Docs, navigate to File > Open.

Additional details

Note that with this release:

You can only view and edit .docx Word file types. Additional Word file types are not supported.
The maximum file size is 20MB.
As we continue to improve Office editing in encrypted Google Docs, you may encounter incompatibilities for certain features. Some features may not be displayed and may not be editable, but will be preserved in the document and viewable in Microsoft Office.
Other features may be lost or altered in the latest version of the file when it is edited in Google Docs. You will see a notification within the document if editing will cause any features to be lost.

Getting started

Rollout pace

The feature will be available immediately once you're accepted into the beta.

Availability

Available to Google Workspace

Enterprise Plus
Education Standard and Plus
Frontline Plus

Resources

Google Vault improves Google Drive search and export: now with document ID and more shared drive options

Monday, May 19, 2025

What’s changingGoogle Vault now supports export by Google Drive document IDs. This gives a reliable search for documents where the ID or URL is known, eliminating the previous dependency for searching with collaborators and document content. Going forward, up to 1000 document IDs can be entered in the user interface or API to export targeted files within your domain.

We have also added an additional option to include Shared Drive items, providing additional flexibility. Going forward, Vault admins can pick from three options in the UI or API:

Not Included: This new option can be used to exclude any items in shared drives.
Included only if documents shared directly (not due to shared drive membership): Include items that are shared with the account, but only if the account is not a member of the shared drive. (Previously in the UI as: "include items from shared drives" with the toggle OFF)
Included: Include items in shared drives. (Previously in the UI as "include items from shared drives" with the toggle ON)

Who’s impacted

Admins

Why it’s important

Vault is an eDiscovery and information governance tool for Google Workspace, which enables customers to retain, hold, search, and export users’ Google Workspace data. These Google Vault enhancements enhance the search and export capabilities for Drive. The new Document ID export provides an additional, direct search vector, enabling legal and IT teams to locate specific files without needing knowledge of the custodian or document's content. Furthermore, the refined shared drive inclusion options offer greater flexibility for organizations managing numerous shared drives, ensuring more precise and efficient data collection for investigations.

Additional details

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Google Drive.

Rollout pace

Availability

Available to Google Workspace

Business Plus
Enterprise Standard and Plus
Education Fundamentals, Standard and Plus
Enterprise Essentials Plus
Frontline Standard and Plus
Also available to customers with the Vault add-on license

Resources

Google Vault Help: Use Vault to search Google Drive, Meet & Sites

Google Workspace Updates Weekly Recap - May 16, 2025

Friday, May 16, 2025

6 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.
Easily connect to BigQuery data using Saved Queries in Connected Sheets We’re launching direct access to the BigQuery saved queries feature directly from Connected Sheets. Users can now quickly and easily create a new Connected Sheet by selecting a previously saved query under any project they have access to. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Learn more about analyzing & refreshing BigQuery data in Google Sheets using Connected Sheets, getting started with BigQuery data in Google Sheets and writing & editing a query.
Scan documents easier using Google Drive on Android devices To improve upon the scanning experience in the Google Drive app on Android devices, we’re increasing the size and updating the style of the scan buttons. To scan something, open the Drive app on your Android device > scan a document > edit scan (if desired) > upload to Drive. | Rollout to Rapid Release domains is complete; Rolling out now to Scheduled Release domains, with expected completion by June 30, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about scanning documents with Google Drive.

Scan documents easier using Google Drive on Android devices

Chat apps can now create spaces with their own identity using the Google Chat API

Last year, we introduced a feature through the Google Workspace Developer Preview Program that enables Chat apps to create spaces and memberships - using application identity - via the Google Chat API. This update further enhances Chat apps for real-time collaboration and allows for even more sophisticated and autonomous Chat apps by eliminating the need to create spaces and memberships on behalf of a user. This week, we’re excited to announce that this is now generally available for Google Workspace developers. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers. | Visit the Developer blog to see an example and learn more about what this means for developers. You can also visit our developer documentation to explore how to authenticate and authorize Chat apps, and learn how to create spaces and add space members using application identity.

Export Gemini responses to a Google Doc or Sheet from Gemini in the side panel of Google Drive

Users can collaborate with Gemini in Google Drive to perform various tasks, such as extracting data, drafting proposals, creating study guides and more. We’re excited to build upon this by giving users the ability to convert Gemini’s response directly into a Sheet or a Doc. After asking Gemini a question, click the ‘Export to Doc’ or ‘Export to Sheet’ button, and you’ll have an artifact that you can continue working on or share with others. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus; Enterprise Standard and Plus; Google One AI Premium; Customers with the Gemini Education or Gemini Education Premium add-on, and anyone who previously purchased a Gemini Business or Gemini Enterprise add-on. | Visit the Help Center to learn more about collaborating with Gemini in Google Drive.

Export Gemini responses to a Google Doc or Sheet from the Gemini side panel in Google Drive

Create even more interactive YouTube assignments in Google Classroom

In 2024, we added AI-suggested questions that educators can easily attach to the video based on its content to save educators time. Today, we’re excited to announce that we’re expanding the collection of YouTube videos that have AI-suggested questions available. As a result, educators can create even more interactive YouTube assignments in Classroom more quickly and efficiently, with the help of Gemini. Before assigning the interactive video activity, educators will be able to edit the suggested questions ahead of attaching the YouTube video to the assignment. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Education Plus and the Teaching and Learning add-on. | Visit the Help Center to learn more about interactive questions for YouTube videos in Google Classroom.

Your users can now express interest in upgrading their Google Workspace subscription We’re introducing a simple way for Workspace end users to request an upgraded edition of Google Workspace from their admins. To send this request, Workspace end users will see a path to request an upgraded Workspace edition including additional Gemini features when they interact with Gemini, such as with the Gemini icon displayed across Workspace apps. This interaction will provide an end user a path to complete a request form for an upgraded Workspace edition. Super admins will receive this request by email, and from there they can choose to upgrade their Workspace subscription directly in the Admin console. | Admins can disable these requests at any time in the Admin console by going to Account > Account Settings > Gemini for Google Workspace, and deselecting the ‘User-requested upgrades’ setting — use this article in our Help Center for more information. | Please note this is only available for customers in the US and India with fewer than 300 licenses. | Rolling out now to Rapid Release and Scheduled Release domains. | Learn more about Gemini for Workspace, including our recent Gemini for Workspace announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use Gemini in Drive to interact with folders in 20+ additional languages

Last year, we added folder support to Gemini in the side panel of Google Drive. This week, we’re excited to announce this experience is now available in 20+ languages. | Learn more about language availability for Gemini in Drive.

Use Gemini in Google Sheets to quickly add dropdowns, pivot tables, filters, and more

Analyzing and manipulating data in spreadsheets can be complex and time-consuming, even for experienced users. This week, we're introducing powerful new editing options within Gemini in Sheets that are designed to help everyone accomplish more, faster. | Learn more about Gemini in Sheets.

Google Workspace apps for Gmail, Google Drive, Google Docs, Calendar, Keep, and Tasks are now generally available for the Gemini app

Earlier this year, we launched Google Workspace apps (formerly known as "extensions") in Gemini in open beta. When enabled, Gemini can reference and incorporate data from these apps to generate even more informed and relevant responses, bringing Gemini’s capabilities more seamlessly into your daily workflows, helping enhance productivity. Workspace apps are available for: Calendar, Docs, Drive, Gmail, Keep, Tasks. | Learn more about Workspace apps in the Gemini app.

Extract and categorize data in AppSheet with the power of Gemini

At Google Cloud Next 2025, we introduced Gemini in AppSheet solutions for AppSheet Enterprise Plus users. Now you can automatically extract key information from uploaded photos, parse through complex PDFs, or even categorize, route and prioritize incoming requests based on their content – all seamlessly within your existing AppSheet apps. The new AI Task (Preview) feature, powered by Gemini, makes this a reality. | Learn more about Gemini in AppSheet.

Upcoming Changes to Microsoft Exchange Migrations

Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion. | Learn more about changes to Microsoft Exchange Migrations.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Start a conversation with Gemini in the side panel of Google Drive about specific files

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Upcoming Changes to Microsoft Exchange Migrations

Wednesday, May 14, 2025

What’s changing Beginning May 31, 2025, the legacy Data Migration Service will no longer support migrating email, calendar, and contact data from Microsoft Exchange on-premises servers (e.g., Exchange 2010, 2013, or 2016). Admins will not be able to start new migrations after May 31, 2025 – migrations that are in progress will continue until completion.
Instead, admins can use the Google Workspace Migration for Microsoft Exchange (GWMME) data migration tool to perform these migrations. This tool can be run on Windows machines and supports migration from Microsoft on-premises Exchange servers. We highly recommend all admins to start leveraging Google Workspace Migration for Microsoft Exchange as soon as possible.

You’ll see warning banners letting you know that support for on-premises Microsoft Exchange data migration will be ending on May 31, 2025 and to use Google Workspace Migration for Microsoft Exchange instead

Additional details

If you need to migrate Microsoft Office 365 content from online sources, you can use the Microsoft Exchange Online to Google Workspace tool, part of our new Data migration service.

Getting started

Admins: Visit the Help Center to learn more about the Google Workspace Migration for Microsoft Exchange data migration tool.
End users: There is no end user impact or action required.

Rollout pace

This change will take effect May 31, 2025

Availability

This update impacts all Google Workspace customers

Resources

Google Workspace Admin Help: Google Workspace Migration for Microsoft Exchange

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

The latest updates for Deep Research in Gemini

Available in Open Beta: Migrate files from Microsoft SharePoint Online to Google Drive

Personalize learning with Quizzes, available through Canvas in the Gemini app

More ways to create with Canvas

Use Google Classroom in even more languages

Ask Gemini in Gmail on mobile to perform Google Calendar related actions

Available in beta: Edit client-side encrypted Microsoft Word files with Google Docs

Google Vault improves Google Drive search and export: now with document ID and more shared drive options

Google Workspace Updates Weekly Recap - May 16, 2025

Upcoming Changes to Microsoft Exchange Migrations

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Localized Google Workspace Updates

Useful Links

Join the official community for Google Workspace administrators

Learn about more Google Workspace launches