Google Workspace Updates

Google Workspace Updates Weekly Recap - June 20, 2025

Friday, June 20, 2025

4 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Admins can now deploy Context-Aware Access for the NotebookLM mobile app

Earlier this year, we introduced the ability for admins to specify Context-Aware Access (CAA) policies when their users access NotebookLM. This week, we’ve expanded this to the NotebookLM app, which enables admins to set up access levels for the NotebookLM app based on a user’s identity and the context of the request (location, device security status, IP address). | Rolling out now to Rapid Release and Scheduled Release domains. | Context-Aware Access is available for Google Workspace Enterprise Standard and Plus; Education Standard and Plus; Enterprise Essentials Plus; Frontline Standard and Cloud Identity Premium customers. | Visit the Help Center to learn more about protecting your business with Context-Aware Access, about qualifying Google Workspace editions and how to turn this service on or off.

Introducing a new video player experience in Google Drive on Android devices

Last year, we announced a smoother, more modern video player on the Google Drive web experience. This updated look and feel is now available when watching Drive videos on your Android device. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about storing & playing video in Google Drive.

Improving the file upload experience on Android and iOS devices

To improve Google Drive's mobile upload experience, we've launched more fine grained controls and proactive status updates. Starting this week, you’ll notice updates to:

The initial upload screen where you can adjust the file’s name and location.
The progress bar that tells you how many items are uploading and how long it will take.
The Upload Tab where you can see all pending or recently completed uploads.

Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about uploading files & folders to Google Drive.

Improving the file upload experience on Android and iOS devices

Support for file and people smart chips now available with Google Sheets API

Last month, we introduced the ability to take basic actions to create and modify tables via the Google Sheets API. This week, we’re expanding the API functionality to include the ability to write and read file and people smart chips. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Developer Documentation to learn more about the Google Sheets API.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Google Meet now offers customizable caption styling

You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you. | Learn more about caption styles in Meet.

Adding new admin settings to control Google Form responses

Admins can now independently control two distinct settings: whether users in their domain can respond to forms created externally, and whether users in their domain can share forms with external recipients. | Learn more about admin controls for Google Forms.

Create a Google Vid from Google Slides

At Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers. | Learn more about creating a Vid using Slides.

Data migration log events are available in the Admin console

Beginning this week, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including: Who started a migration, What data is being migrated and When the migration was set up or executed, and more. | Learn more about Data migration log events.

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages: Spanish, Portuguese, Japanese, Korean, Italian, French and German. | Learn more about language expansion for Gemini in Sheets.

The Gemini app is now available to all education users

We are expanding support for the Gemini app for Google Workspace for Education users of all ages. | Learn more about the Gemini app for education users.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Scheduled Release Domains:

Use Gemini in Drive to interact with folders in 20+ additional languages
Understand your videos much faster using Gemini in Google Drive
Send feedback directly to the owner of a Google Form

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

The Gemini app is now available to all education users

Friday, June 20, 2025

What’s changingWe are expanding support for the Gemini app for Google Workspace for Education users of all ages:The Gemini app is covered under the Google Workspace for Education Terms of Service for all Workspace for Education users. Those terms include enterprise-grade data protections, so your data is not reviewed by anyone or otherwise used to train AI models. Gemini also supports compliance with many industry regulations like FERPA, COPPA, FedRamp, and HIPAA.Who’s impactedAdmins and end usersWhy it’s importantAI can be a valuable tool for learning and creativity, which is why we are making Gemini available to all Google Workspace for Education users. Gemini incorporates LearnLM, our family of models fine-tuned for learning and built with experts in education, making it the world’s leading model for learning. All of your Google Workspace for Education users will be able to use to the Gemini app (gemini.google.com and the mobile app) to do things like:

Ask questions and receive in-the-moment support

Create lesson plans and extra study materials

Get feedback on their work and check their understanding

Practice using technology that will prepare them for an AI-driven future

Brainstorm new ideas

A distinct experience for younger learners (students under 18):

Stricter content policies that prevent potentially inappropriate or harmful responses. For more information, check out The Keyword, Gemini safety center, and policy guidelines for the Gemini app.

A youth onboarding experience with AI literacy resources – endorsed by ConnectSafely and Family Online Safety Institute, to help younger students use AI responsibly

The first time a user asks a fact-based question a double-check response feature runs automatically powered by Google Search. In subsequent searches, a user can validate an answer by clicking Double-check response.

Additional detailsThe Google Workspace Service Specific Terms, which include terms relevant to the Gemini app, have been updated to reflect the change regarding age restrictions. Google will process your users’ data as described in the Generative AI Workspace privacy hub. Getting started

Admins:

Visit the Help Center to learn more about managing which users can access the Gemini app. You can also set up groups or organizational units to only give certain users in their domain access.
Check out our quickstart guide for Gemini and NotebookLM for Education Admins.

End users: Visit the Google teacher center to learn more about how to incorporate Gemini into lesson plans and teach responsible use of AI:

Availability

This update impacts Google Workspace Education Fundamentals, Standard, and Plus customers

Resources

Google Workspace Admin Help: Turn the Gemini app on or off

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Tuesday, June 17, 2025

What’s changing Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. Today, we’re excited to expand this feature to the following languages:

Spanish
Portuguese
Japanese
Korean
Italian
French
German

Who’s impacted

End users

Why you’d use it

This update reflects Gemini in Sheets’ enhanced intelligence as it now yields valuable outputs by transforming your requests into Python code, executing on them and then analyzing the results to perform multi-layered analysis. As a result, you’re able to do things like identify top-performing products and then instantly dive into their sales trends — all without writing a single line of code.

Additional details

For more information, please visit our original announcement on visualizing and analyzing data using Gemini in Sheets.
Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users: You can access Gemini for Sheets in the side panel by clicking on “Ask Gemini” (spark button) in the top right corner of Sheets. Visit the Help Center to learn more about collaborating with Gemini in Sheets.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

Resources

Google Help: Collaborate with Gemini in Google Sheets

Data migration log events are available in the Admin console

Tuesday, June 17, 2025

What’s changing Beginning today, you can now access log events for the new data migration service in the audit and investigation tool and the security investigation tool. You can search across a variety of attributes including:

Who started a migration
What data is being migrated
When the migration was set up or executed, and more.

Log events give admins clear insight into data migration activities in their organization, providing insights into who initiated the migration, the type of data involved, the migration progress, and even allows for proactive issue triaging and resolution.

For Google Workspace customers with access to the security investigation tool, you can find more information on each migrated object, troubleshoot issues, create custom rules, and more. And for select Google Workspace customers, log events can be exported to BigQuery for further analysis and custom reporting. See below for more information on availability.

Data migration log events in the security investigation tool

Getting started

Admins: Visit the Help Center to learn more about the new data migration service, data migration log events, the audit and investigation tool, the security investigation tool, and exporting reporting logs to BigQuery.
End users: There is no end user impact or action required.

Rollout pace

Data migration log events in the security investigation tool: Available now.
BigQuery exports: Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

The audit and investigation tool is available for all Google Workspace customers.

The security investigation tool is available for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Frontline Standard
Cloud Identity Premium

Exporting logs to BigQuery is available for Google Workspace:

Enterprise Standard and Plus
Education Standard and Plus
Enterprise Essentials Plus
Frontline Standard

Resources

Create a Google Vid from Google Slides

Tuesday, June 17, 2025

What’s changingAt Google I/O, we introduced the ability to turn existing Google Slides content into engaging videos using Google Vids. Today, we’re starting to roll out the first iteration of this new experience for Vids customers.
When creating a new video in Vids, you’ll now see an option to “Import Slides”. From there, you can select the Slides presentation you'd like to use, and choose the specific slides you want to import. Vids will then create scenes using the text, images, and elements from each slide and you can make additional edits, such as adding animations to your objects or generating AI video clips with Veo 3.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability Available for Google Workspace:

Business Starter, Standard and Plus
Enterprise Starter, Standard and Plus
Essentials, Enterprise Essentials and Enterprise Essentials Plus
Education Plus
Nonprofits
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..
Resources

Adding new admin settings to control Google Form responses

Tuesday, June 17, 2025

What’s changingFollowing last year's announcement of form creators being able to limit Google Form response access to specific users, groups, or target audiences, we’re introducing granular admin controls for form responses.
Specifically, admins can now independently control two distinct settings:

Whether users in their domain can respond to forms created externally.
Whether users in their domain can share forms with external recipients.

This new setting may help minimize data exfiltration risks by enabling admins to implement specific security measures for Forms, independent of existing Google Drive sharing restrictions.
Getting started

Admins:

The Forms specific admin override will be ON by default for external sharing of forms created in the domain and for responding to forms created externally.
There are two distinct override settings to control if forms created inside a domain can be shared externally for responses and whether users inside the domain can respond to external forms. These overrides can be applied to organizational units, similar to other Drive sharing policies.
To control whether form owners can get responses from users outside their domain, go to the Admin console > Drive and Docs settings > “Form responses > “Allow forms owned by users in [your organization] to accept responses from anyone with the link outside [your organization], even if external sharing isn't allowed.”

To control whether users in the domain are permitted to respond to forms created outside of the domain, go to the Admin console > Drive and Docs settings > “Form responses” > “Allow users in [your organization] to submit responses to forms from users or shared drives. outside of [your organization], even if receiving external files isn't allowed.”

If ON, users in the domain will continue to be able to respond to external forms.
If OFF, the admin setting to control whether external Drive documents can be shared into the domain will apply to Forms and form responders in your domain could be blocked from responding to external forms

Visit the Help Center to learn more about managing external sharing for your organization.

End users: There is no end user setting for this feature.

new admin settings to control Google Form responses

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 17, 2025

Availability

Available to all Google Workspace customers

Resources

Google Meet now offers customizable caption styling

Tuesday, June 17, 2025

What’s changing You can now customize the styling of captions in Google Meet, including the font size, font type, color, and background color. This allows for the captions to be customized in a way that works best for you.

You can customize captions during the meeting by hovering over them or by going to Settings > Captions > Customize your captions. Your settings will persist across your meetings and can be changed at any time.

Example of customized captions in Meet

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about using live captions and using translated captions.

Google Meet > Settings > Captions > Customize your captions

Rollout pace

Availability

Available to all Google Workspace customers, as well as users with personal Google accounts

Resources

Google Workspace Updates Weekly Recap - June 13, 2025

Friday, June 13, 2025

1 New updateUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Mitigating prompt injection attacks with a layered defense strategy

This week, we shared more details on how we protect Gemini and mitigate threats from malicious actors utilizing indirect prompt injection attacks to exfiltrate user data or execute other rogue actions. Google takes a layered security approach, with security measures designed for each stage of the prompt lifecycle. From Gemini 2.5 model hardening, to purpose-built machine learning (ML) models detecting malicious instructions, to system-level safeguards, we are meaningfully elevating the difficulty, expense, and complexity faced by an attacker.

Our model training with adversarial data significantly enhanced our defenses against indirect prompt injection attacks in Gemini 2.5 models. This inherent model resilience is augmented with additional defenses that we built directly into Gemini, including:

Prompt injection content classifiers
Security thought reinforcement
Markdown sanitization and suspicious URL redaction
User confirmation framework
End-user security mitigation notifications

This layered approach to our security strategy strengthens the overall security framework for Gemini – throughout the prompt lifecycle and across diverse attack techniques.

You can read the full blog post, “Mitigating prompt injection attacks with a layered defense strategy,” on the Google Online Security Blog.| Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn:

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

New class analytics and insights for educators in Google Classroom

Teachers can view data via an “Analytics” tab on their class pages. In addition, teachers will be able to see relevant insights on the class analytics page that alert them on how students are progressing and where they may need additional support. | Learn more about class analytics in Classroom.

Use Gemini in Google Docs on Android devices in 20+ languages

We’re excited to bring the power of Gemini in Docs to your Android devices so that you can understand, summarize, and ask questions about documents on mobile. As a result, you can use Gemini to surface insights and key points on-the-go. Plus, Gemini in Docs on Android is available in 20+ languages. | Learn more about Gemini in Docs on mobile.

Audit reports for data regions are now available in the Admin console

Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings. | Learn more about audit reports.

Data regions support for Gemini features in Google Workspace is now available

Beginning this week, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. | Learn more about data regions support.

Generate fully editable charts using Gemini in Google Sheets

Earlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. At that time, the generated charts could only be inserted as static images over cells in a spreadsheet. Starting this week, Gemini can produce fully editable charts that regenerate if the spreadsheet data changes. | Learn more about editable charts in Sheets.

Generate video clips with sound using Veo 3 in Google Vids

We're introducing our newest model, Veo 3, that enables users to generate 8-second videos with higher quality and realistic sound. | Learn more about Veo 3 in Vids.

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

The ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. | Learn more about email migration.

Use Gemini in Google Forms to summarize form responses

To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations. | Learn more about Forms summaries.

Use Gemini in Google Forms to quickly create a new form

With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized. | Learn more about Help me create in Forms.

Introducing PDF summary cards in Google Drive

We’re excited to expand the capabilities of Gemini in Drive files by introducing PDF summary cards. | Learn more about PDF summary cards.

New host management control for who can ask to join a meeting

Meeting hosts can now control who can request to join a meeting (also known as “knocking”). | Learn more about host controls.

Join a meeting using “companion mode” from Android and iOS tablets

You can use companion mode on Apple iPads & Android tablets and foldable devices. | Learn more about companion mode in Meet.

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

We’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. | Learn more about the Comeen Google Chat app.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Scheduled Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

Friday, June 13, 2025

What’s changing Last year, we introduced Comeen for Google Chat, a third-party app that helps users effortlessly manage workplace resources by enabling them to confirm or release meeting rooms and desks via real-time notifications within Google Chat. Today, we’re excited to announce the next evolution of the Comeen app: the Workplace AI Agent. This powerful assistant uses generative AI to help users complete key workplace actions using natural language. From bookings to workplace knowledge, everything happens in seconds through simple prompts. For example, users can:

Book workplace resources (workstations, meeting rooms). By asking the Comeen app to book a space, it will find the most suitable resource based on your building, capacity needs, and preferences. For example, you can type:

“Book a desk for tomorrow”
“Book a desk with a dual screen”
“Book a room at 2pm for 8 people with a Google Meet Hardware”

Answer workplace or building-related questions. When you ask about your workspace or colleagues, you will get contextual answers tailored to your organization’s configuration and your individual context. For example, you can ask:

“Which rooms are available now?”
“Is Room New York free tomorrow at 3pm?”
“Where can I print on the 3rd floor?”

Comeen Workplace AI Agent for the Comeen Google Chat app

Getting started

Admins:

End users:

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Google Workspace Admin Help: Install Marketplace apps for your organization
Google Workspace Marketplace: Comeen for Google Chat

Join a meeting using “companion mode” from Android and iOS tablets

Friday, June 13, 2025

What’s changingStarting today, you can use companion mode on Apple iPads & Android tablets and foldable devices. Companion mode is a quick, light-weight way to participate in meetings without opening a laptop. This can be particularly useful in meeting spaces where room for a laptop is limited, or as an easy, discreet way to participate during large in-person meetings, such as all hands or town halls.
Specifically, you can use companion mode to:

Check-in to the room to be identified by name.
Share an emoji reaction without interrupting the speaker.
Raise your hand to indicate that you’d like to speak.
Turn on captions to view subtitles as everyone speaks during a meeting.
Exchange chat messages with other meeting participants.
View and zoom in on presented content to easily follow along with the presenter on your own device.
Use Meet in the split screen view, helping you multitask.

Check-in to the room to be identified by name.

Share an emoji reaction without interrupting the speaker

Raise your hand to indicate that you’d like to speak

Turn on captions to view subtitles as everyone speaks during a meeting

Exchange chat messages with other meeting participants

View and zoom in on presented content to easily follow along with the presenter on your own device

Use Meet in the split screen view, helping you multitask

Additional details

Minimum Android build required:

Meet: 308.0. (Android Settings > Apps > Meet > [App Info > Version])
Gmail: 2025.05.25. (Android Settings > Apps > Gmail > [App Info > Version])

Minimum iOS build required:

Meet: 310.0. (Meet > Settings -> About, terms, and privacy > Version)
Gmail: 6.0.250601. (Settings > About Gmail > Version)

Getting started

Admins: There is no admin control for this feature.
End users:

This feature will be available by default. You can join a meeting using companion mode from the green room before your meeting. Use this Help Center article and video guide to learn more about using companion mode in Google Meet.
Note: Your audio and mic will automatically be muted—we recommend using meeting room hardware for audio and video to avoid feedback.

Rollout pace Android:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 12, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 1, 2025

iOS:

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 16, 2025
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on July 7, 2025

Availability

Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts

Resources

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Google Workspace Updates Weekly Recap - June 20, 2025

The Gemini app is now available to all education users

Generate charts and valuable insights using Gemini in Google Sheets in additional languages

Data migration log events are available in the Admin console

Create a Google Vid from Google Slides

Adding new admin settings to control Google Form responses

Google Meet now offers customizable caption styling

Google Workspace Updates Weekly Recap - June 13, 2025

Introducing the Comeen Workplace AI Agent for the Comeen Google Chat app

Join a meeting using “companion mode” from Android and iOS tablets

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