This official feed from the Google Workspace team provides essential information about new features and improvements for Google Workspace customers.
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Set up sharing boundaries for Google Drive with unified data protection rules

We’re introducing a new capability that allows Google Workspace administrators to configure audience sharing and sensitivity-based data conditions in a single, unified rule. This unified rule flow helps organizations elevate their security posture to proactively mitigate insider risks, prevent data exfiltration, and safely unblock collaboration for high-sensitivity environments. | Learn more.

Gmail Search’s AI Overviews now available globally

Starting today, we are expanding access to AI Overviews in Gmail search to global users (with paid plans) who have their Gmail language set as English. Previously, this was only available to users in the US with their language set as English. | Learn more.

Connect to more tools with Gemini in Google Workspace

Users will now be able to use Gemini in Workspace to directly interact with Asana, Atlassian Rovo, HubSpot, Intuit Mailchimp, Intuit QuickBooks, Monday, and Salesforce through Model Context Protocol (MCP) integrations. This will enable them to access information directly without needing to switch tabs, download files, or interrupt workflows across our Google Workspace apps including Sheets, Gmail, Drive, Docs, Chat, and more. | Learn more.

Connect to Google Meet hardware with room codes now generally available

Google Meet users can now connect to nearby conference room hardware by entering a 5-character room code on their personal device. Building on the recent Connect Room launch that uses proximity-based detection to identify nearby hardware, this update provides a reliable manual fallback when ultrasound is unavailable or disabled. | Learn more.

Data regions support for Google Apps Script now generally available

Data regions are critical for helping organizations meet internal compliance, legal, regulatory, and data sovereignty obligations by controlling the geographic location of covered data at rest and through data processing. Expanding these controls to Apps Script allows organizations—including those in highly regulated industries and the public sector—to build, deploy, and automate enterprise workflows with confidence that their script data and executions remain within designated geographic boundaries. | Learn more.

View conference room and meeting location details directly on the Google Meet homepage

Starting today, we’re enhancing the Meet homepage experience by displaying conference room and physical meeting locations directly on upcoming meeting cards. For in-office users this update allows them to see where they need to go directly on their Meet landing page, streamlining their workflow before and between meetings. | Learn more.

Introducing Expert Intelligence in Gemini Notebook

We’re introducing Expert Intelligence, a cross Google initiative that helps users engage with trusted sources through Google AI products, starting with Gemini Notebook. Featuring more than 100,000 books from major publishers, employees and students can now incorporate insights from leading authors, publications, and domain experts directly into Gemini Notebook. | Learn more.

Automate workflows with custom starters and steps, third-party integrations, and webhooks in Workspace Studio

To expand the capabilities of Workspace Studio and help teams build powerful, custom automations, we are introducing four new features for flows in Workspace Studio: custom starters, custom steps, third-party (3P) integrations, and webhooks. These new capabilities empower users to seamlessly connect custom Google Apps Script functions, integrate third-party services, and trigger external webhooks directly within flows in Workspace Studio. | Learn more.

Notebooks in Gemini: a dedicated workspace for focused, organized work, now for schools and organizations

In April, we announced notebooks in Gemini as a dedicated, focused space for individual users to organize their projects and conversations. Now, students of all ages, educators, and professionals can access notebooks to keep conversations about a topic organized in one place. | Learn more.

New back-to-school features and learning tools available in Gemini Notebook

We’re introducing several updates to Gemini Notebook that give users a more personalized and powerful learning experience. | Learn more.

The announcements above were published on the Workspace Updates blog over the last week. Please refer to the original blog posts for complete details.

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We’re introducing several updates to Gemini Notebook that give users a more personalized and powerful learning experience.

  • Audio recorder: Users can now use a new audio recorder in the Gemini Notebook mobile app (Android/iOS) to capture lectures or record thoughts on the go, with these notes living directly alongside their sources for easy citation and ongoing edits.



  • Real-time conversation with notebooks: Users 18 years or older can now have a real-time conversation with their notebooks using the Gemini Notebook mobile app (Android/iOS) in nearly 100 languages. Because every response is grounded in their sources, users can get step-by-step guidance, ask questions, and interrupt at any time just by speaking.



  • Interactive learning overviews: To help users maintain focus during study sessions, we’re introducing interactive learning overviews under Reports, which weave together summaries and studio outputs like quizzes, flashcards, and mind maps.
  • Improved exam prep tools: We’re expanding exam prep tools with the following updates:
    • New quiz formats include short answer, multiple choice, and fill in the blank.
    • Users can chat with their notebook about their performance on the most recently completed  quiz and flashcard set to help determine where to focus their attention next.
    • Quizzes and flashcards can be customized by adding or editing questions.

  • Short Video Overviews for learning: Users can also create engaging Short Video Overviews in more than 80 languages and even share them with classmates or other people. These bite-sized ~60-second videos combine narrative overviews with educational animations to help make complex formulas, diagrams, and scientific concepts easier to digest.

Getting started

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts

Resources


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In April, we announced notebooks in Gemini as a dedicated, focused space for individual users to organize their projects and conversations. Now, students of all ages, educators, and professionals can access notebooks to keep conversations about a topic organized in one place. For example:

  • Students can upload all of their materials for a specific course into a single notebook to turn Gemini into a personalized, course-aware study partner that can generate custom practice quizzes and simplify complex topics.
  • Educators can upload their curriculum standards, assignment rubrics, and lesson templates to rapidly generate aligned coursework, differentiated learning materials, and targeted student feedback.
  • Professionals can upload product information, project details, research reports, and strategy notes for a specific topic into a notebook to synthesize key insights and draft deliverables.

This tool also combines two of Google’s most powerful AI tools, the Gemini app and Gemini Notebook, to unlock new ways of working and studying. For example, if you’re a student, try adding class notes to a notebook and using Gemini Notebook to create a Cinematic Video Overview. The next day, open the notebook in the Gemini app and ask it to create a study guide based on that same material.


Getting started

  • Admins: Access to Notebooks in Gemini is on by default, and is controlled using the Gemini App and Gemini Notebook access settings. As an administrator of your organization's Google Accounts, you can control who can use Notebooks in Gemini. Notebooks in Gemini are available to users who are in a group or OU with both Gemini Notebook and Gemini set to On. Visit the Help Center to learn more about turning Gemini and Gemini Notebook on or off for users.
  • End users: Open the left side panel in the Gemini app and click “New notebook” to start adding your sources and focus area. You can add up to 10 sources to your notebook. Visit the Help Center to learn more. 

Rollout pace

Availability

  • Available to all Google Workspace customers and Workspace Individual subscribers outside of the European Economic Area (EEA), as well as users with personal Google accounts globally

Resources

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To expand the capabilities of Workspace Studio and help teams build powerful, custom automations, we are introducing four new features for flows in Workspace Studio: custom starters, custom steps, third-party (3P) integrations, and webhooks. These new capabilities empower users to seamlessly connect custom Google Apps Script functions, integrate third-party services, and trigger external webhooks directly within flows in Workspace Studio.

All of these features are backed by granular enterprise security controls that allow admins to safely enable and adopt agentic capabilities across their organizations.

  • Custom starters: Build and publish custom, real-time triggers to run flows based on events in other applications.

Custom starter that triggers a Studio Flow from an external application
  • Custom steps: Build and run custom logic (e.g. using Apps Script) and tailor flows to advanced business needs.

Create custom steps using Apps Script

  • Third-party integrations (Beta): Connect third-party applications and services to pass data effortlessly between Workspace and external tools to automate your business flows. The following integrations are available:
    • Asana
    • Confluence
    • Hubspot
    • Jira
    • Mailchimp
    • Quickbooks
    • Salesforce
    • Slack

Step to add a Jira comment in Studio Flows
  • Webhooks: Send HTTP requests to external endpoints and trigger actions in them. On supported editions, admins can set an URL allowlist for webhook access.

Webhook step in Studio Flows

Getting started

Rollout pace

Admin console settings

End-user visible features

Availability

  • Business: Business Starter, Standard, and Plus
  • Enterprise: Enterprise Standard and Plus
  • Education: Education Fundamentals, Standard, and Plus
  • Education Add-ons: Google AI Pro for Education; Teaching and Learning
  • Other Add-ons: AI Expanded Access

*Webhook URL allowlist functionality is available for Business Plus; Enterprise Standard and Enterprise Plus; Education Standard and Education Plus

Resources

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We’re introducing Expert Intelligence, a cross Google initiative that helps users engage with trusted sources through Google AI products, starting with Gemini Notebook. Featuring more than 100,000 books from major publishers, employees and students can now incorporate insights from leading authors, publications, and domain experts directly into Gemini Notebook.

Users will be able to add compatible ebooks they’ve purchased from Google Play Books directly to a Gemini Notebook, making it simple for them to ask questions about a book and receive responses grounded directly in its text. Readers can also use Gemini Notebooks to help you understand books in new ways, for example, by generating Infographics, Audio Overviews, Quizzes, or more. We’re also providing a book on us for users 18 years or older in the U.S. while supplies last.

Even better, employees and students can combine an author’s expertise with a variety of other sources, including their own information. For example:

  • A student can upload their class syllabus and lecture notes alongside a purchased book to generate an Audio Overview and practice quizzes to prepare for final exams.
  • A manager can ask Gemini Notebook to help brainstorm strategies on how to best give employees feedback and navigate tough conversations by consulting a book on management best practices.

Note: To interact with an ebook in a shared notebook—such as asking questions or creating artifacts—recipients must also have purchased an eligible Play Book ebook.

Getting started

  • Admins: In order for end users to access this feature, they must be in an OU with Gemini Notebook, Google Play, and Google Books set to On. Visit the Help Center to learn more about turning Gemini Notebook and Google Play and Google Books on or off for users.
    • Tip: For students who need access only to specific books, admins can purchase books using Buy for Groups and allocate to the students without needing to provide Google Play access (available to organizations with Google Workspace for Education Plus or a Teaching & Learning add-on).
  • End users: There is no end user setting for this feature. To see if a book is eligible for Expert Intelligence, visit Google Play Books. If the ebook is eligible, you’ll see Gemini Notebook listed when you click the “Tools” badge on a book’s detail page, or you can browse eligible books. Visit the Help Center to learn more about adding Play Books ebooks as a source in Gemini Notebook.

Rollout pace

Availability

  • Available to all Google Workspace customers, Workspace Individual subscribers, and users with personal Google accounts who have Gemini Notebook, Google Play, and Google Books enabled

Resources

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

Learn about our customers

Discover how a diverse range of organizations, from small businesses and nimble startups to globally recognized Fortune 500 corporations, leverage the collaborative power of Google Workspace. Explore examples of how teams of are streamlining workflows and driving productivity by utilizing Google-Workspace.