Google Workspace Updates

Use Gemini in Google Forms to quickly create a new form

Wednesday, June 11, 2025

What’s changingFollowing yesterday’s announcement of the new ability to use Gemini in Google Forms to summarize form responses, we’re excited to introduce an additional AI-powered feature in Forms.
With Help me create in Forms, users can craft a form by entering a prompt that describes the form they want to create or a prompt that references supporting Docs, Sheets, Slides or PDFs. Gemini will then generate a draft form, incorporating details from any files you reference, that can be used instantly or further customized.

Who’s impacted End users
Why you’d use it Gemini helps users create a ready-to-customize draft of a form, enabling them to get started with creating high quality forms much faster and save valuable time.
Additional details At this time, this feature does not support:

The generation of multi-section forms.
The quiz-specific settings while generating quizzes in Form.

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users:

Generate a new form:

Go to “create a new form” from forms.google.com.
If you open a blank form, the prompt card for Help me create a form will open by default. Enter a prompt for the form you want and click on “Create.”

Not happy with the result?

Give it another try by clicking on “Retry.” Gemini may give different results for the same prompt at different times.
Tap on your prompt to change/edit it, then click “Try Again.”

Happy with the result?

Insert the generated draft of the form.
If the form already has content, you will be warned that inserting the form will replace existing content in the form.

Leave feedback on the generated form by using the thumb up or thumb down options.
This feature is only available in English at this time.
Visit the Help Center to learn more about creating a form with Gemini in Google Forms.

Rollout pace

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 11, 2025
Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on July 7, 2025

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..

Resources

Use Gemini in Google Forms to summarize form responses

Tuesday, June 10, 2025

What’s changingLast year, we announced the general availability of Gemini in the side panel of Docs, Sheets, Slides, Drive and Gmail to assist users in summarizing, analyzing, and generating content—all without switching applications or tabs. Today, we’re excited to expand Gemini to another Workspace app: Google Forms.
To help you quickly gain insights from responses to Google Form short-answer or paragraph questions, we’re introducing AI-generated text summarizations.
Starting today, Gemini will use the context of the form title, description, question, and the responses to generate a summary with key themes and takeaways.

Summarize responses with Gemini in Google Forms

Getting started

Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console.
End users:

If the text question has more than 3 responses, you will see an option to “Summarize responses” in the Responses tab.

After clicking "Summarize responses” to generate key insights, you can select “Retry.” Gemini may give different results for the same responses at different times.
If you’re happy with the summary, click “Copy” to use the summary in a document, email or Slides presentation.

If new responses come in after the summary has been generated, you can refresh the summary by clicking “Refresh”.
This feature is only available in English at this time.

Visit the Help Center to learn more about summarizing responses with Gemini in Google Forms.

Rollout pace

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details..
Resources

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

Tuesday, June 10, 2025

What’s changingThe ability to migrate email from Microsoft Exchange Online to Google Workspace, part of our new Data migration service, is now generally available. Admins can migrate email from Microsoft Exchange Online to Gmail directly from the Admin console in a few easy steps. This also includes the ability to run delta migrations, which will intelligently bring over new emails from the source without duplicating previously migrated content. This allows admins to migrate email data into Workspace at scale, in a secure, reliable, and efficient manner, helping to streamline the transition to Workspace.Additionally, we’ve added the ability for admins to migrate users’ calendars and calendar events from Microsoft Exchange Online to Google Calendar (available in open beta). This content can be migrated separately or simultaneously with email content. We’ve also increased the number of users whose emails and calendar events can be migrated to 250 users at a time.

Example of a completed migration

Availability

Available for Google Workspace:

Business Starter, Standard, and Plus
Enterprise Starter, Standard, and Plus
Enterprise Essentials
Education Fundamentals, Standard, Plus, and the Teaching and Learning add-on, Endpoint Education add-on
Frontline Starter

Resources

Google Workspace Admin Help: Migrate emails from an Exchange Online account

Generate video clips with sound using Veo 3 in Google Vids

Monday, June 9, 2025

What’s changingLast month, we announced the ability to generate high-quality, custom video clips directly within Google Vids using Veo 2. Today, we’re excited to build upon the capabilities of Veo 2 by introducing our newest model, Veo 3, that enables users to generate 8-second videos with higher quality and realistic sound.
Users can access Veo 3 by opening Google Vids > navigating to the “Generate video” icon in the right sidebar of the Vids editor > selecting Veo 3 > typing in their prompt and clicking “Create”. A preview will appear and selecting “Insert” will add the generated content directly into a user’s Vid. Here are some examples of how you’d use it and sample prompts:

Safety Training: A worker wearing a vibrant green neon safety vest with reflective stripes over a black t-shirt delivering an intro for a corporate safety video. His work truck is parked on the side of the road in a neighborhood. He says directly to the camera, "Welcome to our field technician training. This course will equip you with the skills to safely work on our network infrastructure."
Product demos: A spokesperson holding a solar powered flashlight at a campsite at dusk in the mountains says, “Hi, I’ll show you how to troubleshoot common issues with Cymbal Outdoor Goods new solar powered flashlight.”
Employee announcements: Co-workers walking through an office park and sharing how excited they are about the new educational reimbursement benefit that Cymbal banking is launching for employees.

Additional details

Videos are generated at 8 seconds with 720p resolution and 24fps in landscape 16:9 aspect ratio.
Learn more about the feature and daily limits in the Vids Help Center.

Getting started

Admins: There is no admin control for this feature. Vids will be ON by default and can be disabled at the organizational level. Visit the Help Center to learn more about Vids.
End users:

If you prefer to use the generated video without audio, you have the option to mute the .mp4 file by inserting the video and clicking on the sound icon in the floating toolbar and toggling the “Mute” box.
Currently, Vids is available in the user’s local language, but the AI features (e.g. Help me create, read-along teleprompter) are only available in English at this time.
Note: View and collaborate access is available to anyone with a Google Workspace account, while create and copy access is available for select editions of Google Workspace customers.
Visit the Help Center to learn more about getting started with Google Vids and generating AI video clips in Google Vids.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on June 9, 2025

AvailabilityAvailable for Google Workspace:

Business Starter**, Standard and Plus
Enterprise Starter**, Standard and Plus
Essentials, Enterprise Essentials and Enterprise Essentials Plus
Nonprofits**
Google AI Pro and Ultra
Customers with a Gemini Business*, Gemini Enterprise*, Gemini Education or Gemini Education Premium add-on

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.**For a limited time, at least through May 31st, 2026, Business Starter, Enterprise Starter and Nonprofit accounts can access generative AI features in Vids. Learn about Google Vids availability. Resources

Generate fully editable charts using Gemini in Google Sheets

Monday, June 9, 2025

What’s changingEarlier this year, we introduced the ability for Gemini to provide insights and generate charts based on your data in Google Sheets. At that time, the generated charts could only be inserted as static images over cells in a spreadsheet. Starting today, Gemini can produce fully editable charts that regenerate if the spreadsheet data changes.
To create a chart, click Gemini in Sheets and type in a prompt, such as “create a chart with date on the x-axis and total on the y-axis.” Gemini will produce a chart in the side panel of Sheets, and once you insert it, the chart will appear on a new tab. There, you’ll be able to edit all aspects of the chart, including title, colors, and more.

Generate fully editable charts using Gemini in Google Sheets

Who’s impacted End users Why you’d use it This functionality enables users to generate editable charts using Gemini in Sheets. For example:

A marketing manager analyzing campaign performance can ask "Create a bar chart showing campaign performance by market.”
A small business owner managing cash flow can ask "Create a line graph with my annual projects each month this year.”
A financial analyst investigating inventory trends can ask "create a pie chart showing the inventory amount breakdown from the past year.”

Additional details

Generated charts are tied to the data in the newly created tab, not to the originally analyzed data. Any changes you want to make to the data in the chart should be made in the new tab.
For the most accurate results, ensure your data is in a consistent format, with clear headers and no missing values.
When asking Gemini in Sheets to analyze your data, be as specific as possible in your prompts to ensure Gemini understands your request.
For complex analysis, Gemini in Sheets’ performance is most consistent in files below 1 million cells.
For certain chart types, Gemini in Sheets may still produce charts as images. Image charts are not directly editable or linked to your Sheet data, so they won't update automatically if your data changes.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on June 9, 2025

Availability

Available for Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on
Google AI Pro and Ultra

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources

Google Help: Collaborate with Gemini in Google Sheets

Data regions support for Gemini features in Google Workspace is now available

Monday, June 9, 2025

What’s changingBeginning today, Gemini features in Google Workspace apps, like Gemini in the side panel of Workspace apps or “Help me write” in Google Docs, for example, will now adhere to your organization’s data regionalization requirements. As with other data, Admins have the flexibility to configure controls for EU processing, US processing, or both, including granular settings down to the organizational unit (OU) level.

Who’s impacted

Admins

Why it matters

Data regions are critical for ensuring many customers can meet their own internal requirements, as well as other legal, regulatory, and data sovereignty requirements by controlling the geographical location of their data at rest. Expanding these controls to Gemini features in Google Workspace allows our customers to adopt Gemini features broadly in their organization with confidence that their data is being processed and stored in the location they require.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace Enterprise Plus customers, as well as the Assured Controls and Assured Controls Plus add-on

Resources

Google Workspace Admin Help: Data regions: Choose a geographic location for your data
Google Workspace Admin Help: What data is covered by a data region policy?
Google Workspace Admin Help: About Assured Controls and Assured Controls Plus

Audit reports for data regions are now available in the Admin console

Monday, June 9, 2025

What’s changing Using the security investigation tool, admins can now access a new data set: policy compliance log events. Admins can use these logs to view a list of their Assured Controls users, their assigned data regions, and any advanced data region settings.

Policy compliance log events in the security investigation tool

Who’s impacted

Admins

Why it’s important

Policy compliance log events help admins quickly generate detailed reports of users assigned to specific data regions, which are critical for ensuring and providing data region settings are in line with internal policies and external regulatory guidelines. Querying these logs in the security investigation tool streamlines the auditing process, saving time and effort.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available for Google Workspace:

Enterprise Plus and Frontline Plus customers with Assured Controls and Assured Controls Plus

Resources

Google Workspace Admin Help: Policy compliance log events
Google Workspace Admin Help: About the security investigation tool

Use Gemini in Google Docs on Android devices in 20+ languages

Monday, June 9, 2025

What’s changingWe’re excited to bring the power of Gemini in Docs to your Android devices so that you can understand, summarize, and ask questions about documents on mobile. As a result, you can use Gemini to surface insights and key points on-the-go. Plus, Gemini in Docs on Android is available in 20+ languages.

Gemini in the Google Docs app on an Android phone

Who’s impacted End users Why you’d use it Gemini is included in Google Workspace business plans, allowing you to easily work on-the-go without switching apps or downloading a separate AI solution. Now you can use Gemini in Docs on Android devices to:

Get the gist of a long research report with an AI generated summary that you can read on your phone while commuting
Ask Gemini questions about a specific detail buried in a budget document so that you know the answer going into your meeting
Quickly create the first draft of a launch plan with a simple prompt after a team brainstorm while the details are fresh in your mind

Additional details

Certain features, such as Help me write, Help me create, and image generation are not available on mobile at this time.
Getting started

Admins: There is no admin control for this feature.
End users:

Access Gemini by tapping on the spark icon on the top app bar. You can then navigate through different actions such as, “summarize this document,” or “suggest improvements” options, or submit a prompt of your own.
This feature is only available on Android tablets and phones running Android 8+
Visit the Help Center to learn more about collaborating with Gemini in Google Docs.

Rollout pace

Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 9, 2025
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on July 2, 2025

AvailabilityAvailable to Google Workspace:

Business Standard and Plus
Enterprise Standard and Plus
Customers with the Gemini Education or Gemini Education Premium add-on

Anyone who previously purchased these add-ons will also receive this feature:

Gemini Business*
Gemini Enterprise*

*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources

New class analytics and insights for educators in Google Classroom

Monday, June 9, 2025

What’s changingIn 2023, we introduced a centralized view of Classroom analytics for teachers and education leaders. This analytics dashboard provides direct visibility into student performance and engagement in Google Classroom. Starting today, teachers can view this data via an “Analytics” tab on their class pages.
In addition, teachers will be able to see relevant insights on the class analytics page that alert them on how students are progressing and where they may need additional support. Here are a few examples:

2 students haven't visited your class page in the last week
3 students' grades increased over 25% since last month
1 student turned in over half their assignments late in the last month

send a quick reminder to the class or individual students through private comments

This, along with our previously announced feature that shows the number of students who haven’t edited attachments, gives teachers a more comprehensive view of how students are progressing on assignments and provides them with the tools to provide timely reminders.
Who’s impactedAdmins and end users
Why you’d use it Classroom analytics provide relevant insights that are immediately actionable, so education leaders and teachers can make informed decisions around how to best support student success.
Student engagement signals gives teachers visibility into student progress on academic work and helps them provide effective interventions to best support students.
Additional details Insights will appear based on factors such as proximity to the due date of an assignment and when student activity, such as a scoring below 70%, is present.
Getting started

Admins:

End users:

Rollout pace

Insights on the class analytics page:

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 9, 2025, with expected completion by August 1, 2025

Analytics Tab:

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on Jun 9, 2025, with expected completion by June 30, 2025

Student Engagement Metrics:

Rapid Release and Scheduled Release domains: Available now

Availability

A Google Workspace for Education Plus license is required to access this feature for both education leaders and teachers. Learn more about assigning licenses in the Help Center.

Resources

Google Workspace Updates Weekly Recap - June 6, 2025

Friday, June 6, 2025

2 New updatesUnless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.Mark a thread as unread in Google ChatUsers currently have the ability to mark messages as unread in the main conversation stream of Google Chat. This week, we’re excited to announce this feature is now available for threads in spaces. As a result, users can return to threads when it's convenient for them and more efficiently stay on top of their messages. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about marking a conversation as read or unread.
Language expansion for Read Along in Google Classroom We’re excited to announce that Arabic and Urdu are now available when using Read Along in Google Classroom. As a result:

Students can now read books in Arabic and Urdu with Diya's help. Teachers can assign books in Arabic and Urdu.
Teachers can create books in Arabic and Urdu and assign them to students.

Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace Education Plus, the Teaching and Learning add-on, and customers with the Gemini Education or Gemini Education Premium add-on. | Visit the Help Center to learn more about Read Along in Google Classroom.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Integrate Jira with Gmail to create, update, and track work items directly in your inbox

In 2023, Atlassian introduced Jira and Confluence smart chips, which brings together popular tools used for project management and content collaboration. Since then users have been able to easily access Jira issues and Confluence pages within Google Docs, Sheets and Slides, and now we’re excited to announce a new integration with Gmail that's now included as part of the Jira and Confluence app. | Learn more about the Gmail integration with the Jira and Confluence app.

Stay up to date on the latest changes to your files in Drive using “Catch me up”

Gemini can identify relevant files from a user’s Drive with changes since it was last viewed and provide an overview of those changes. | Learn more about “Catch me up” in Drive.

Google Meet and Cisco Webex interoperability now includes presented content via a wired HDMI connection

We’re expanding the interoperability between Google Meet and Cisco Webex to include the ability to present content via a wired HDMI connection. | Learn more about Google Meet and Cisco Webex interoperability.

Upload code folders or import your GitHub repositories directly into the Gemini app

Starting this week, we’re expanding the ability to upload code folders to select Google Workspace users. Additionally, all Google Workspace users can now easily add their GitHub repositories into the Gemini App, providing Gemini the context of their codebase. | Learn more about code folders and GitHub repositories in the Gemini app.

Use suggestions in your client-side encrypted Google Docs

You can now see suggestions when viewing a client-side encrypted Google Doc. Those with edit access will be able to interact with suggestions, including adding, editing, accepting, and rejecting suggestions. | Learn more about suggestions in client-side encrypted Google Docs.

Present content from camera in Google Meet

We’re introducing a new capability that lets users directly present content from their camera feed into a meeting, for example a document camera, video production tool, or an external camera. | Learn more about presenting content in Meet.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:

Rapid and Scheduled Release Domains:

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Use Gemini in Google Forms to quickly create a new form

Use Gemini in Google Forms to summarize form responses

Migrate email and calendar content from Microsoft Exchange Online to Google Workspace

Generate video clips with sound using Veo 3 in Google Vids

Generate fully editable charts using Gemini in Google Sheets

Data regions support for Gemini features in Google Workspace is now available

Audit reports for data regions are now available in the Admin console

Use Gemini in Google Docs on Android devices in 20+ languages

New class analytics and insights for educators in Google Classroom

Google Workspace Updates Weekly Recap - June 6, 2025

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