We are introducing a new, dedicated formula editor dialog for creating and editing calculated fields within pivot tables in Google Sheets. This update streamlines how you build custom formulas and derived metrics, making data analysis faster and more accurate.
Specifically, this new update introduces:
A dedicated formula editor dialog for creating and modifying custom calculations
Field selection menus to insert column names without manual typing
Real-time syntax and formula validation to catch errors before applying changes
Previously, creating calculated fields in Google Sheets required entering formulas into inline sidebar cards, which involved manual typing of exact field names and lacked live error checking. With this update, calculated fields can be created and managed with greater speed and accuracy, ensuring formulas remain consistent and easy to maintain across spreadsheets.
Getting started
Admins: There is no admin control for this feature.
In January 2026, we introduced Automatic room check-in for Google Meet available on mobile to organizations on the Rapid Release track enrolled in Early Preview Rooms. We’re excited to announce that this feature is now rolling out to all Workspace customers with Google Meet hardware. This feature simplifies the process of joining meetings for those using companion mode on a phone or tablet within a conference room. We're introducing automatic room check-in via ultrasound proximity detection. To automatically check you in, the green room uses your phone or tablet’s microphone to detect an ultrasound signal from the conference room hardware, streamlining the process and eliminating unnecessary steps. This feature is available on Android and iOS devices.
End users: The Companion mode entry point will be highlighted in the greenroom when the proximity detection signal is detected. After joining a meeting in Companion mode, the user will be automatically checked into the room. If proximity check-in isn’t working, visit the Help Center for troubleshooting tips. Users can still check in manually after joining the call.
Completing a single task shouldn't mean breaking your focus or switching apps. To keep you in the flow of work, Gemini can tackle complex tasks behind the scenes, working as an intelligent orchestrator across Workspace using the power of Workspace Intelligence. You can prompt Gemini to help from wherever you are working, including Google Chat, Drive, Docs, Slides, and Gmail*.
Before, you had to prompt within each individual app to get personalized AI help. For example, generating a personalized document with Gemini required being in Docs while building AI-powered spreadsheets required being in Sheets. Now, for example, with richer AI integrations across Workspace apps, Gemini can help you drive your work forward faster by creating personalized and formatted docs or beautifully designed slides without leaving Gmail. This functionality also will soon power the flows you build in Workspace Studio.
Now you can use Gemini across your Workspace apps to:
Create content: Generate formatted Google Docs, structured Sheets, or stylized Slides in the background, saved securely to your Drive.
Example prompts:
When in Gmail (via the side panel) to create a doc: “Create a strategy brief for this project with goals, milestones and next steps.“
When in Gmail (via the side panel) to create a spreadsheet: "Create a tracker for this project in a new spreadsheet"
When in Docs (via the side panel) to create a deck: "Turn this proposal into an easy to read slide deck for my director using @presentation as a style reference.”
When in Chat (via Ask Gemini in Chat) to create a document: "Create a deck outlining Project Zebra with the latest updates"
When in Drive (via Ask Gemini in Drive) to create a document: "Create a customer insights deck from project Zebra using my project files including sheets, reports, and emails”
Conduct deep research: Synthesize complex data scattered across large folders or long threads into a summary report, complete with clear source attributions.
Example prompts:
When in Docs (via the side panel): “Can you do deep research to see how this blog post compares to other content we have drafted internally and what competitors have published externally?”
Draft and send emails: Compose detailed emails based on meeting notes or active documents, open as a draft in Gmail or send it directly from the Workspace app you are in.
Example prompts:
When in Docs (via the side panel): “Send an email to my sales team for their review and feedback"
Schedule your meetings: Find open times, schedule meetings, or resolve calendar conflicts when communicating with your teams without switching to your calendar.
Example prompts:
When in Chat (via Ask Gemini in Chat): “Schedule some time for me to discuss next steps with product around launch timelines for our new customer support tool“
Keep track of your to-dos: Instantly log a reminder or create a to-do list, mapping them straight into Google Tasks.
When in Slides (via the side panel): “Based on the presented strategy, can you remind me to follow up with the Marketing team next week to see how the social campaign went?”
Build branded decks without having to leave Docs
Enterprise security and compliance controls are built-in:
Data confidentiality: Your data is not reviewed by humans or used to train Gemini models.
Granular permissions: Gemini respects the authenticated user’s existing access permissions and sharing policies. If the user cannot access a document, neither can Gemini.
Human-in-the-Loop controls: For actions involving external communication or calendar commitments, such as sending emails or scheduling meetings, Gemini presents an interactive preview card, allowing users to review, edit, and confirm before execution.
Consumer: Google AI Pro (with the exception of scheduling functionality) and Google AI Ultra
Other Editions: Frontline Plus (only for scheduling functionality)
Education Add-ons: Google AI Pro for Education
Other Add-ons: AI Expanded Access
Note: Usage of advanced AI features across Workspace apps is subject to usage limits. At launch, this feature will be supported in English only. Support for more languages will be added in the future.
We are introducing persistent drafts in Google Chat. Unsent messages are now automatically saved so you can finish and send later, and are also synchronized across your devices, allowing you to start composing a message on one device and finish or send it from another.
With this update, you can start typing a message and finish later, even if you close Chat or reboot your device. If you start typing a message at your desk, you can finish and send the message from your tablet or mobile phone during your commute. Your unsent drafts will be waiting in the conversation compose box and the drafts shortcut.
Drafts are saved per conversation (DMs, group DMs, and Spaces).
You will find your drafts for a given conversation or thread stored in the compose box.
You will also find your drafts across all conversations in the drafts shortcut.
Unsent drafts are retained for up to 30 days.
Getting started
Admins: There is no admin control for this feature.
End users: There is no end user setting for this feature. Visit the Help Center to learn more.
Rollout pace
Web
Rapid Release domains: Gradual rollout (up to 15 days for feature visibility with expected completion by September 15, 2026) starting on September 8, 2026
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 22, 2026
To help organizations elevate their security posture, we are introducing context-aware access (CAA) policies in the Admin console for Gemini Enterprise. Google Workspace administrators can select granular security attributes for Gemini Enterprise access, including device security and location settings that can be applied to personal and managed devices.
For example, an administrator can create a CAA policy that restricts access to Gemini Enterprise from specific geographic regions. Organizations can also reuse their existing policies that apply to Workspace apps by also applying them to Gemini Enterprise.
Context-Aware Access settings for Gemini Enterprise in Admin console
End users: If enabled by your admin, you can access Gemini Enterprise when authenticating using your Google sign-in. If your organization’s Context-Aware Access settings are not set to allow access, you may see a message letting you know that you cannot use Google sign-in to authenticate with Gemini Enterprise, or you may see remediation messages which will provide some options on how to unblock Gemini Enterprise.
Rollout pace
Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 8, 2026, with expected completion by September 15, 2026
Availability
Enterprise: Enterprise Standard, and Plus
Education: Education Standard, and Plus
Other: Frontline Standard and Plus; Enterprise Essentials Plus; Cloud Identity Premium
Note: You will need to have purchased Gemini Enterprise to apply Context-Aware Access policies for your users.
In the Google Cloud Community, discuss the latest features with Googlers and other Google Workspace admins like you. Learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.
On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.
Discover how a diverse range of organizations, from small businesses and nimble startups to globally recognized Fortune 500 corporations, leverage the collaborative power of Google Workspace. Explore examples of how teams of are streamlining workflows and driving productivity by utilizing Google-Workspace.
