October 8, 2020: We updated the post to clarify timelines, adding "please be reassured that when we restart the turn-off timelines, you will still have a 12 month window from that start date to review and complete your migration."

Last December, we announced that we’d be turning off less secure app (LSA) access to G Suite accounts, and that you should migrate to OAuth authentication instead. The first phase of the LSA turn-down was scheduled for June 15, 2020. As many organizations deal with the impact of COVID-19 and are now focused on supporting a remote workforce, we want to minimize potential disruptions for customers unable to complete migrations in this timeframe.

As a result, we are suspending the LSA turn-off until further notice. All previously announced timeframes no longer apply. Please be reassured that when we restart the turn-off timelines, you will still have a 12 month window from that start date to review and complete your migration.

This applies to all categories of applications and protocols outlined in our original blog post, including Apple iOS Mail (whether syncing through IMAP or Google Sync). We’ll announce new timelines on the G Suite Updates blog at a later date.

Despite these timing adjustments, Google does not recommend the use of any application that does not support OAuth. We recommend that you switch to using OAuth authentication whenever possible for your organization. OAuth helps protect your account by helping us identify and prevent suspicious login attempts, and allows us to enforce G Suite admin-defined login policies, such as the use of security keys. See our original blog post for details and instructions on migrating to OAuth. 

Getting started 

• Admins: No action required. However, we do recommend switching to OAuth authentication. See our original blog post for details on migrating to OAuth.
• End users: No end user impact.
• Developers: Update your app to use OAuth 2.0 as soon as possible.

What’s changing 

Last year, we announced a beta for shortcuts in Google Drive. This feature is now generally available and has started rolling out to all G Suite customers and users with personal Google Accounts. 

Shortcuts in Drive make it easier to organize content and point users to relevant information and files across various drives.

Who’s impacted 

Admins, end users, and developers

Why you’d use it 

Shortcuts are pointers to content that can be stored in another folder or drive, a shared drive, or an individual user's “My Drive.”

For example, Paul, a marketing manager, creates a “Marketing Strategy” document and shares it with the sales team. Greta, the sales manager, can now create a shortcut to the document in the “Sales” shared drive, enabling everyone on the sales team to quickly and easily access the file.

Additional details 

Shortcut visibility and sharing permissions 
Shortcuts are visible to anyone who has access to the folder or drive containing the shortcut. Even if someone can see the shortcut, however, they can only open it if they have the appropriate access to the original file or folder.

Simplifying how files and folders appear in multiple locations 
In order to create a consistent experience for managing and viewing reference files across Drive, we’ve changed the “Add to My Drive” option to “Add shortcut to Drive.”


Changes to Drive’s folder structure and sharing model starting September 30 
Starting September 30, 2020, it will no longer be possible to place a file in multiple folders in My Drive, including via the Drive API. Going forward, every file will live in a single location.

After September 30, 2020, all files already living in multiple locations in My Drive will gradually be migrated to shortcuts.

No admin or end user action is required. We recommend developers read more about this and other Drive API changes on the Cloud blog.

Getting started 

• Admins: No action required. 
• End users: This feature is available by default. Use our Help Center to learn more about using shortcuts in Google Drive. 
• Developers: Use this article in the Help Center to learn more about creating and managing shortcuts in Google Drive. To learn more about the upcoming changes to the Drive folder structure and sharing model, see this article on the Cloud blog. 

Rollout pace 

Drive Web

• Rapid Release domains: Gradual rollout starting on March 26, 2020 
• Scheduled Release domains: Gradual rollout starting on April 15, 2020 

Drive Android/iOS

• Gradual rollout starting on March 26, 2020. Requires app version 2.20.10 and up for Android and 4.2020.08 and up for iOS 

Drive File Stream

• This feature is already available and requires app version 37.0 and up 

Backup and Sync

• This feature is already available and requires app version 3.46 and up 

Availability 

• Available to all G Suite customers and users with personal Google Accounts 

Resources 

• Cloud Blog: Simplify Google Drive’s folder structure and sharing models 
• Developer documentation: Shortcuts 
• Google Vault Help Center: Set retention rules for Drive 

Roadmap 

• This feature was listed as an upcoming G Suite release.

What’s changing 

We recently extended Hangouts Meet premium features to all G Suite customers through July 1, 2020 to support employees, educators, and students as they move to work and learn remotely.

To improve the remote learning experience for teachers and students using Hangouts Meet, we’re making several improvements:

• Only meeting creators and calendar owners can mute or remove other participants in a meeting
• Meeting participants will not be able to re-join nicknamed meetings once the final participant has left

Who’s impacted 

Admins and end users

Why it’s important 

We hope these added controls and improvements will enhance Hangouts Meet for our Education users.

Additional details

Improved meeting control features: 'mute' and 'remove' For our Education customers, only the meeting creator, Calendar event owner, or person who creates a meeting on an in-room hardware device will be allowed to mute or remove other participants in a meeting. This ensures a teacher, as a meeting creator or Calendar event owner, can't be removed or muted by students participating in the event.

Check out our Help Center to learn how to assign meeting creation privileges to teachers and staff members. We recommend that you assign these privileges to the organizational units (OUs) that contain your faculty and staff members.

Improved teacher controls for nicknamed meetings Participants will not be able to re-join a meeting after the final participant has left if:

• The meeting was created using a short link like g.co/meet/nickname 
• The meeting was created at meet.google.com by entering a meeting nickname in the "Join or start a meeting” field 
• The meeting was created in the Meet app by entering a nickname in the “Meeting code” field

This means if the teacher is the last person to leave these types of meetings, students cannot join later without the teacher.

We’ve also heard from some admins that they don’t want students to be able to create meetings. To do so, use this Help Center article to assign meeting creation privileges to teachers and staff only.

Additional resources for getting started with Hangouts Meet 
Visit our Help Center to learn more about using Meet with low bandwidth and tips for training teachers and students.

Getting started 

Admins: Visit the Help Center to learn more about assigning meeting creation privileges to users in your domain.

End Users: No action is required.

Rollout pace 

• Rapid and Scheduled Release domains: These features have started rolling out and should be available to all G Suite for Education and G Suite Enterprise for Education customers within 2-3 weeks. 

Availability 

• Available to G Suite for Education and G Suite Enterprise for Education customers 
• Not available to G Suite Basic, G Suite Enterprise, G Suite Business and G Suite for Nonprofits customers

Resources 

• G Suite Updates Blog: Extending Hangouts Meet premium features to all G Suite customers through July 1, 2020 
• Google Help: Live stream a video meeting 
• Google Help: Record a video meeting 
• Google Help: Start a video meeting
• Google Help: Troubleshoot issues with Hangouts Meet 
• Google Help: Use captions in a video meeting 
• Google Help: Accept and present audience questions 
• G Suite Admin Help: Set up Meet for distance learning
• G Suite Admin Help: Prepare your network
• G Suite Admin Help: Turn on Meet video calling

Quick launch summary

We’ve updated the interface you use to manage your primary domain, secondary domains, and domain aliases. When you go to Admin console > Domains > Manage domains, you may notice:

• An updated interface with more complete information and descriptions of items and domain state. 
• New grouped action buttons which make it easier to see and select the action you want to take, such verifying domains, changing your primary domain, setting up MX records, and more. 
• A new side panel which shows information about domains registered through Google, enabling you to quickly see and manage renewals and advanced DNS settings. 

Getting started

• Admins: Find domain management at Admin console > Domains > Manage domains. Use our Help Center to learn more about how to add and manage domains in G Suite. 
• End users: There is no end user impact. 

Rollout pace

• Rapid and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on Mar 12, 2020.

Availability

• Available to all G Suite customers

Resources

• G Suite Admin Help: Add or change domains
• G Suite Admin Help: Verify your domain

Quick launch summary 

We’ve added two additional parameters to filter and sort cells by in Google Sheets:

• Text color 
• Fill (background) color 

Along with sorting by values and conditions, these filters make it easier and faster to find and surface relevant data in Sheets. This feature will be available on mobile and web.

Getting started 

Admins: No admin action required for this feature.

End users: This feature will be available by default. To use this feature, select Filter > Filter by Color and then select “Fill color” or “Text color”. Matching cells will be displayed at the top of the range. Visit the Help Center to learn more. Use our Help Center to learn more about sorting and filtering data in Sheets.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 11, 2020
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 23, 2020

Availability

Resources

What’s changing

We’re making some updates to how you manage less secure app (LSA) settings and account recovery (AR) settings in the Admin console. This is part of a wider migration of our Admin console pages to a simplified and more streamlined experience, and will affect the sections at Admin console > Security > Settings > Less Secure Apps and Admin console > Security > Settings > Account Recovery. In those sections you may notice:

• An updated interface, which reorganizes the settings to make them easier to find and change.
• A new system to apply group-based policies in these areas. As a result of this change, existing settings will be migrated to the new system. See "Additional details" below for more information.

Who’s impacted

Admins

Why it’s important

The interface updates will make security settings more findable and scannable, reducing the number of clicks it takes to manage these settings. The new group-based policy system is the same one used in other areas of the Admin console and so should be more familiar and intuitive than the legacy system. The new system allows for multiple group based policies to be applied in a single UI view, and makes it possible to manage policies exclusively using groups, instead of a combination of OU-based policy with group-based exceptions.

Additional details

As part of migrating LSA and AR pages to the new UI, we will migrate any currently applied group-based policies to the new groups-based system. This migration will have no functional impact for most customers.

However, for a very small number of organizations (specifically those that currently have group based policies for LSA and AR applied at child-OU levels,) this transition may impact your existing settings. We will email the primary admin at affected domains with more details on how we will do the transition, and instructions for how to prepare. If you don’t receive an email, no action is required.

Getting started

Admins: Existing policies will be migrated to the new group-based policy system automatically unless you’re notified by email (see “Additional details” above). Visit the Help Center to learn more about using groups to manage Admin console settings, controlling access to LSAs, or setting up account recovery for users.

End users: There is no end-user impact unless admins change settings applied to them.

Rollout pace

• Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 11, 2020.

Availability

• Available to all G Suite customers

Resources

• G Suite Admin Help: Customize access to G Suite services using access groups
• G Suite Admin Help: Control access to less secure apps
• G Suite Admin Help: Set up password recovery for users
• G Suite Updates Blog: Use groups to control more G Suite apps and settings

What’s changing 

We’re improving the way data is suggested and how data is selected when creating a chart in Google Sheets. It’s now easier to locate and select the data you need when creating a dashboard over a dataset with slicers, pivot tables, charts, and more.

Who’s impacted 

End users

Why you’d use it 

When creating reports in Sheets, it’s common to create multiple charts from the same data table, but using different column ranges. Previously, all data ranges on a table would be used when creating a chart. Now, you’ll be able to select which columns to use for the chart axis and series. This allows you to quickly customize your charts so that they display the most relevant data.

Getting started

Admins: There is no admin action required for this feature.

End users: This feature will be available by default. In the chart editor, you can select a column as the X-axis and under “Series” you can select additional columns to populate your chart.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 10, 2020.
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 30, 2020

Availability

Update March 24, 2020: We've had to delay the rollout of this feature. Rapid Release will now begin rollout on April 8th with Scheduled Release rollout planned to begin on April 22nd. Both will still follow a gradual rollout pace (up to 15 days for feature visibility).

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Quick launch summary

It’s now possible to use multiple signatures in Gmail. Multiple signatures give you the flexibility to use different signatures for different situations such as:

• Communicating across teams, organizations, or products
• Communicating across languages
• Using different default signatures for new emails and replies, and more.

Getting started

End users: This feature will be available by default. To create multiple signatures, in Gmail go to Settings (gear icon) > Settings > General. Then, scroll down to “Signature” and select “Create New” to enter multiple signatures. To use the additional signatures, open the signature menu in the compose action toolbar to switch signatures. Visit the Help Center to learn more about multiple signatures in Gmail.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 10, 2020
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 24, 2020

Availability

• Available to all G Suite customers and users with personal Google Accounts

Resources

• Google Help: Create a Gmail signature

Update

March 30, 2020: We're no longer accepting beta applications. Please stay tuned for an announcement when the new Groups interface becomes generally available.

What’s changing 

Later this year, we’ll replace the current Google Groups interface with a new experience. Starting today, you can sign up to try the new experience in beta, giving your organization early access to the new UI and a head start on the migration from classic Groups. Use this form to apply for the beta. 

Before applying, please carefully consider the “Additional details” below. Some features that currently exist in Groups will not be available in the beta. If your organization uses those features often, you may want to wait to try new Groups.

Who’s impacted 

Admins and end users

Why you’d use it 

The new Groups experience features a modern, fresh look and controls that are streamlined, intuitive, and consistent with other G Suite tools like Gmail. Participation in the beta will allow you to check out the new interface as soon as possible, provide feedback to Google, and prepare your users for future migration.

• Collaborative inboxes
• Tags and categories
• Mobile browser experience for new Groups
• Welcome messages above group conversations
• Accessing moderated messages

Additional details

• Beta with the option to revert: If you apply for and are accepted into the beta, your users will be automatically transitioned to the new Groups experience with the option to revert back to the classic Groups UI at any time.
• General availability (GA) with option to revert: Following the beta, we’ll introduce the new Groups experience to all G Suite customers. We’ll announce the specific date for this GA phase on the G Suite Updates blog at least two weeks in advance, and admins will have the option to control user access to the UI in the Admin console at that time. If an admin doesn’t take action, their users will see the new Groups experience when they visit groups.google.com. Users will have the option to revert back to classic Groups at any time.
• Mandatory transition to new Groups: Later this year, all users will be migrated to new Groups, and they’ll no longer have the option to revert to classic Groups. Admins will not be able to prevent users from accessing the new Groups UI. We’ll announce the specific date for this transition on the G Suite Updates blog at least one month in advance.

Quick launch summary 

In Google Docs, you can now position an image in a fixed place, ensuring it stays in a certain spot on the page and is not disrupted by text and other elements.

We’ve also added a new sidebar where you can quickly access other image formatting options such as size, rotation, and brightness and contrast settings.

Getting started 

Admins: There is no admin control for this feature.

End users: This feature will be available by default. To position an image relative to a page, select the image and from the menu bar below it, select “Fix position on page”. To open the “Image options” sidebar, select the overflow menu (three dot), followed by “All image options”. To learn more about formatting images in Google Docs, see this article in our Help Center.

Rollout pace

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 9, 2020
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 30, 2020

Availability

• Available to all G Suite customers and users with personal Google Accounts

Resources

• Google Help: Insert or delete images & videos

What’s changing

We’re making it easier to enroll security keys on Android and MacOS devices by making it possible to use additional web browsers to initially register the security keys to your account.

Now, you can register security keys on:

• Android devices running Android 7.0 “N” and up using the Google Chrome web browser (version 70 and up)
• MacOS devices using Safari (v. 13.0.4 and up)

This will work for security keys registered independently, as well as those registered when a user signs up for the Advanced Protection Program for the enterprise.

Who’s impacted

End users

Why it’s important

Security keys provide the strongest form of 2-Step Verification (also known as two-factor authentication or 2FA) to help protect your account against phishing. By making it easier to register security keys, we hope more users will be able to take advantage of the protection they offer.

This builds on other recent announcements around security keys for G Suite and Cloud Identity, including using an iPhone as a security key for 2-Step Verification, and enabling phones as security keys in the Advanced Protection Program.

Getting started

• Admins: This feature will be controlled by the existing settings controlling security key use in your organization. Visit the Help Center to learn more about managing security keys and 2-Step Verification.
• End users: Users can visit the Help Center to learn more about managing security keys with their account.

Rollout pace

• This feature is available now for all users.

Availability

• Available to all G Suite and Cloud Identity customers

Resources

• G Suite Admin Help: Protect your business with 2-Step Verification
• Google Help: Use a security key for 2-Step Verification
• G Suite Updates blog: Use an iPhone as a security key for 2-Step Verification
• G Suite Updates blog: Use phones as security keys in the Advanced Protection Program
• Advanced Protection Program

Update

April 9, 2020: Last month, we made our advanced Google Meet video-conferencing capabilities available at no cost to all G Suite Basic, Business, Education, and Nonprofit customers. We’re extending that availability to September 30, 2020, to ensure businesses, organizations, and educators continue their work during this crisis. See our updated post for more info.

Quick launch summary

As more employees, educators, and students work remotely in response to the spread of COVID-19, we want to do our part to help them stay connected and productive with G Suite.

All G Suite customers can use Hangouts Meet today for easy-to-join video calls, but we’ll soon enable free access to more advanced features, including:

• Larger meetings for up to 250 participants per call
• Live streaming for up to 100K viewers within domain
• Record meetings to Google Drive

These features are typically only available in the Enterprise and Enterprise for Education editions of G Suite, but they’ll be available to all G Suite editions at no additional cost until July 1, 2020.

Getting started

• Admins: If you haven’t yet done so, enable Meet video calling for your organization. You can then turn on live streaming and recording.
• G Suite Basic, Business, and Nonprofit customers: These advanced features will be OFF by default and can be enabled at the domain, OU, or group level.
• G Suite for Education customers: These advanced features will be OFF by default and can be enabled at the domain, OU, or group level. Please see our FAQ in the Help Center for additional education-specific considerations when enabling Meet and these features.
• G Suite Enterprise and Enterprise for Education customers: These features are already available in your domain and will continue to respect your current settings.

• End users: Once enabled in the Admin console, end users can live stream and record meetings. Visit the Help Center to learn more about how to live stream and record a meeting.

Rollout pace

• Rapid and Scheduled Release domains: Free access to advanced features will begin rolling out this week and should be available to all G Suite customers within 2–3 weeks.

Availability

• Available to all G Suite customers

Resources

• G Suite Admin Help: Manage meet video meeting settings
• G Suite Learning Center: Hangouts Meet training and help
• G Suite Learning Center: Hangouts Meet cheat sheet
• Google Help: Live stream a video meeting
• Google Help: Record a video meeting
• Cloud Blog: Helping businesses and schools stay connected in response to Coronavirus

Quick launch summary 

We’re making several improvements to accessibility features in Google Docs. Some enhancements you’ll notice are:

• Improvements in how screen readers verbalize content, including for non-text information like comments and suggestions. 
• Improvements in how Braille displays render content, including symbols, emojis, and other glyphs. 
• Improved support for navigating through elements such as tables, headers, and footers.
• Improved caret tracking. 

We hope these improvements make it easier for users of assistive technologies to work in Google Docs.

Getting started 

Admins: There is no admin action required for this feature.

End users: These improvements will be automatically available to end users. Visit the Help Center to learn more about accessibility for Docs editors.

Rollout pace 

• Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 3, 2020 
• Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 26, 2020 

Availability 

• Available to all G Suite customers and users with personal Google Accounts 

Resources 

• Google Help: Accessibility for Docs editors