What’s changing
You are now able to set expiring access when sharing files in My Drive. This update improves the existing expiring access capabilities by allowing you to add an expiration when sharing, as opposed to after a person already has access to the file. Additionally, you can now add expiring access for editors, as opposed to just for viewers and commenters.
Who’s impacted
End users
Why it matters
This update makes sharing across Google Workspace more secure by making it easier to specify when a given collaborator should lose access to a specific file. This is especially useful in cases where a file creator or editor knows their collaboration with another person is time-bound. With this security feature, you don’t have to clean up a file’s access control list after collaboration has ended.
Additional details
You will also be able to set expiring access to files when sharing files in My Drive on Android by the end of November.
Getting started
- Admins: There is no admin control for this feature.
- End users: This feature will be ON by default and cannot be turned off. Visit the Help Center to learn more about setting an expiration date for file access.
Rollout pace
- Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 31, 2022
Availability
- Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, Education Standard, and Nonprofits customers
- Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, the Teaching and Learning Upgrade, Frontline, as well as legacy G Suite Basic and Business customers
- Not available to users with personal Google Accounts
Resources
Roadmap
- This feature was listed as an upcoming release