Google Workspace Updates Weekly Recap - June 27, 2025

8 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Providing support for Microsoft Office embedded files in Google Drive 

To ensure users have a seamless experience when working with Microsoft Office files, we’re excited to announce that users can now open Microsoft Office files that contain embedded PDFs in Google Drive. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about working with Microsoft Office files. 

Use Imagen 4 to generate images in Google Docs, Slides and Vids in multiple languages 

Users can now utilize our highest quality image generation model, Imagen 4, which delivers: 

• Outstanding text rendering and prompt adherence 
• Higher overall image quality across all styles 
• Multilingual prompt support in these 20+ languages 

Rolling out now to Rapid Release and Scheduled Release domains. | Available to Google Workspace Business and Enterprise users with access to Gemini in Docs and Slides, and users with access to Gemini in Vids. | Visit the Help Center to learn more about collaborating with Gemini Slides, Vids and Docs.

View the most relevant search results in Gmail

Over the years, we’ve implemented updates to help you find exactly what you’re looking for with less effort when searching in Gmail. In March, we announced a smarter search feature powered by AI to quickly show users the most relevant results, and today we’re excited to extend this to businesses. Now, instead of just showing emails in chronological order based on keywords, Gmail search results will factor in elements like recency, most-clicked emails and frequent contacts. With this update, the emails you’re looking for are far more likely to be at the top of your search results — saving you valuable time and helping you find important information more easily. You can also select between “most relevant” and “most recent” results. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about the search in Gmail.

The meeting artifacts will automatically be generated in the meeting host’s language if it is supported. | Rolling out now to Rapid Release and Scheduled Release domains. | Meeting recordings and transcripts are available to Google Workspace Business Plus; Enterprise Essentials, Enterprise Essentials Plus; Enterprise Standard, Plus; Education Plus, and the Teaching and Learning add-on. “Take notes for me” is available to Business Standard and Business Plus; Enterprise Standard and Enterprise Plus; the Gemini Education and Education Premium add-on and those customers who previously purchased a Gemini Business, Gemini Enterprise or AI Meetings & Messages add-on. | Admins visit the Help Center to learn more about choosing automatic meeting artifact settings for your organization. | End users visit the Help Center to learn more about recording a meeting, using meeting Transcripts, and taking notes with Gemini in Meet. Meeting hosts and co-hosts can edit these settings in the Calendar invite, as well as turn these artifacts off during the meeting.

Studio lighting in Google Meet is now available on all devices 

We’re pleased to announce that studio lighting in Google Meet is now available on all devices. Using machine learning, Gemini in Meet will simulate studio-quality lighting and adjust light position and brightness in your video feed, so you're perfectly lit for your meeting. | Available now. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Standard and Plus, and Enterprise Standard and Plus. | Visit the Help Center to learn more about improving your video experience. 

Video file uploads are now available to Google Workspace users in the Gemini mobile app 

You can now upload videos stored on your mobile device to provide more context to your prompts in the Gemini mobile app. You can ask Gemini to summarize the video, ask Gemini specific questions about the video and more. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app. | Visit the Help Center to learn more about how to upload and analyze files in the Gemini Apps. 

Boost productivity with scheduled actions in Gemini 

You can now use scheduled actions in Gemini to create personalized updates, set reminders, or complete routine tasks in a chat or based on existing prompts. You can set these actions to your preferred frequency, be it a single reminder, or daily or weekly updates. Some ways you can use scheduled actions are: 

• Daily summaries of your calendar, to-do list, and unread emails for the day ahead. 
• Daily news briefings: deliver a concise, easy-to-digest summary of the day’s top news stories or a specific topic. 
• Competitive landscape monitoring: Monitor online news, press releases, social media content, and more based on a specific industry. 
• Weekly vocabulary builders: Receive a curated list of new vocabulary words, complete with definitions and example sentences, tailored to your learning level. 

Rollout to Rapid Release and Scheduled Release domains is complete. | Available with a qualifying edition of Google Workspace for Gemini on the web and mobile and in all supported languages. This feature is only available for users 18+ at this time. | Admins: For Gemini to access data from apps like Gmail, Calendar, and Drive, Workspace apps in Gemini must be turned ON. | End users: Visit the Help Center to learn more about scheduling actions in Gemini.

Google Drive log events now include search related information 

We’re expanding Drive log events in the security investigation tool to include search events. This includes information on resources returned from a search, the query the user entered, and more. Admins can use this information to help assess whether there is normal search behavior or whether the behavior was anomalous and indicating potential data exfiltration. This information can also be queried via API – check out our API documentation for more information. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available for Google Workspace Business Starter, Standard, and Plus; Enterprise Starter, Standard, and Plus; Education Fundamentals, Standard, and Plus; Frontline Starter and Standard. | Visit the Help Center to learn more about Drive log events and the security investigation tool.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Adding granular control options for who can respond to existing Google Forms 

In addition to being available on newly created forms, we’re excited to announce that starting today this option is now available on existing forms. As a result, form creators can upgrade existing or old forms to have more granular controls over who can respond to them. | Learn more about controls for existing forms. 

Google Classroom now supports exporting grades and importing data with STLink SIS 

Google Classroom teachers can now export and import select information via the new integration with Bubblecon STLink, a South Korean third-party student information system (SIS) that provides an innovative edtech platform. | Learn more about Bubblecon STLink. 

Changes to "Who can manage" and "Who can view" members in Google Groups starting September 15, 2025 

There are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025. | Learn more about changes to Google Groups.

Generate data with Gemini in Google Sheets

Currently, you can utilize Gemini in Google Sheets to generate charts and valuable insights, and this week, we’re excited to bring AI directly into the cells of your spreadsheet with the power of AI function. | Learn more about AI function in Sheets.

See summaries of even more file types directly in Google Chat

Earlier this year, we introduced the ability for users to easily summarize Google Docs, Slides, and Sheets files shared within a Google Chat conversation. Today, we’re excited to expand this feature to PDF, Office (Word, Excel, PowerPoint), CSV, txt, and zip files shared as Drive links in Chat. | Learn more about summaries in Chat.

Updates to the GitHub app for Google Chat 

We're announcing additional updates and functionality that improve upon the overall experience using the GitHub app for Google Chat. | Learn more about GitHub app for Google Chat.

Gemini Add-ons will no longer appear under subscriptions in the Admin console for Workspace Business and Enterprise customers

In January 2025, we announced our plan to bring premium AI features directly to our Business and Enterprise offerings, helping our customers and their users boost productivity, creativity, and innovation, transforming how they work. We also stopped charging for Gemini add-ons that you may have purchased previously for your Business and Enterprise offerings after January 31, 2025. | Learn more about add-on subscriptions.

Introducing Google AI Ultra for Business: Providing Access to Advanced AI Features and Next-Gen tools

We’re pleased to introduce Google AI Ultra for Business, a new Workspace add-on that provides the highest access to AI features and models and access to next-generation AI tools. | Learn more about Google AI Ultra for Business.

Introducing more granular controls for multi-party approvals for sensitive admin actions

Last year, we introduced multi-party approval (MPA), a security feature that requires an admin to approve certain sensitive actions initiated by another admin. Today, we’re enhancing this feature by giving admins more granular controls. | Learn more about granular controls for multi-party approvals.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains: 

• Join a meeting using “companion mode” from Android and iOS tablets (Android)

Scheduled Release Domains: 

• Scan documents easier using Google Drive on Android devices
• Google Meet now offers customizable caption styling

Rapid and Scheduled Release Domains: 

• Google Meet and Cisco Webex interoperability now includes presented content via a wired HDMI connection
• Introducing PDF summary cards in Google Drive
• Adding new admin settings to control Google Form responses
• Data migration log events are available in the Admin console
• Improving the file upload experience on Android and iOS devices
• Introducing a new video player experience in Google Drive on Android devices
• Support for file and people smart chips now available with Google Sheets API
• Google Classroom now supports exporting grades and importing data with STLink SIS

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).