September 18, 2025
Introducing Gems sharing in the Gemini app, including admin controls
What’s changing
With this launch you can share Gems with other users in your organization and beyond. Gems are customizable versions of Gemini that you can personalize to be experts on any topic. Once shared, other users can edit, use, or make a copy of the Gem. Gems sharing is powered by the same technology powering Google Drive, so you’ll notice a familiar, consistent interface and experience as you would when sharing other files, such as a Google Doc.
Admins are able to control whether their users can share Gems using a new Admin console setting located under Generative AI > Gemini app > Gems.
Who’s impacted
Admins and end users
Why it’s important
Gems are AI experts that you can customize across a variety of topics, helping you complete specific goals, tasks, and workflows based on your inputs, while reducing repetitive prompting.Sharing Gems can accelerate AI adoption, improve efficiency, and foster innovation across your organization. Instead of each user starting from scratch, they can quickly find and utilize prompts that have already been built, optimized, and proven effective by colleagues, saving time and effort. Further, teams can develop and refine gems tailored to the unique needs of specific departments or areas (e.g., marketing, finance, education) and share them broadly. For example, a marketing lead can create a "Brand Persona" Gem, trained on the company’s unique brand voice, and share it with the entire department. This would scale content creation while ensuring brand consistency across all channels.
Additional details
- Gems are only shareable when any custom knowledge is either uploaded from a device to the Gem, or files added from Google Drive. If any other file types are added (e.g. code folders, emails, etc.), the Gem will no longer be shareable, and the sharing button will not be available (grayed out).
- Once shared, Gems are stored in Google Drive. When you share a Gem that has content you have permission to share, you'll be prompted to share this content via Drive.
Getting started
- Admins:
- This feature will be ON by default and can be disabled at the domain, OU, and Group levels. Visit the Help Center to learn more about managing Gem sharing in your organization.
- Note: Sharing controls are managed by your organization’s Drive sharing settings. If Drive content is set to be shareable outside the organization, then Gems are too. Drive sharing settings are in the Admin console: Apps > Google Workspace > Settings for Drive and Docs > Sharing settings. Visit the Help Center to learn more about managing file sharing in your organization.
End users:
- Your admin configuration will determine if you can share Gems and who you can share Gems with. Visit the Help Center to learn more about sharing Gems.
Availability
Available for all Google Workspace:
- Business Starter, Standard, Plus
- Enterprise Starter, Standard, Plus
- Education Fundamentals, Standard, Plus
- Frontline Starter, Standard, Plus
- Essentials, Enterprise Essentials, Enterprise Essentials Plus
- Nonprofits
Available for Google Workspace customers with these add-ons:
- Gemini Business* Gemini Enterprise*
- Google AI Pro for Education
*As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.
Resources
- Workspace blog: 5 ways to boost your team’s productivity with the Gemini app, featuring new sharable Gems
- Keyword blog: You can now share your custom Gems in the Gemini app
- Google Workspace Admin Help: Turn Gem sharing on or off
- Google Workspace Admin Help: Manage file sharing
- Google Help: Share a Gem from Gemini Apps