Google Workspace Updates

Specify which attributes are available for the Secure LDAP client

keskiviikko 5. toukokuuta 2021

What’s changing The Secure LDAP service provides a simple and secure way to connect your LDAP-based applications and services to Cloud Identity or Google Workspace. Admins can now specify which attributes they’d like to make available for the LDAP Client:

System attributes: Default user attributes that are available for all user accounts—for example, Email, Phone, and Address. Note that you can't disable this option.
Public custom attributes: Custom user attributes that are marked as visible to the organization.
Private custom attributes: Custom user attributes that are marked as visible only to the user and administrators. Use caution when using private custom attributes, as you're exposing private information to the LDAP client.

Who’s impacted

Admins and end users

Why it’s important

LDAP clients are in the secure LDAP service, which enables users to access traditional LDAP-based apps and IT infrastructure using their Google Workspace credentials. This new feature gives admins more control over the connections your LDAP-based applications and services interact with Google Workspace and Cloud Identity services.

Additional details

Custom attribute naming requirements and guidelines:

Names for custom attributes can contain only alphanumeric text and hyphens.
There should be no duplicate attribute names across all custom schemas.
If the custom attribute name matches with an existing system attribute, we will return the system attribute value.

Important: If attribute names don't adhere to the above guidelines, the attribute values in question are excluded from the LDAP response.

Getting started

Admins: Visit the Help Center to learn more about the Secure LDAP service, creating custom attributes for user profiles, and configuring access permissions.
End users: No action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) May 5, 2021

Availability

Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, G Suite Enterprise, and Cloud Identity Premium customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Additional admin controls for Google Voice ring groups

keskiviikko 5. toukokuuta 2021

What’s changingWe’ve added new ways for admins to manage their Google Voice ring groups. Specifically, admins can now:

Configure a “Fixed order” pattern where incoming ring group calls will ring members in a predetermined order.
Change the maximum duration that a call should ring before proceeding to the "unanswered call" behavior — previously this was fixed at 30 seconds.

Set your Call Routing Pattern, Ring Duration, and Order of Call Ringing

Setting the Call Routing Pattern to Simultaneous

Who’s impactedAdmins

Why you’d use itWe've heard from you that you'd like more options to customize the ringing behavior for your ring groups. With the new “Fixed order” pattern, you can define exactly what order to ring your members when the ring group receives a call, skipping members who are already in a call or have “Do not disturb” enabled. You can also customize the maximum ringing duration for fixed and round robin patterns that allows you to limit how long an incoming call should ring, which may be particularly useful for large ring groups.

Getting started

Admins: Visit the Help Center to learn more about setting up and configuring ring groups for your organization.
End users: No action required.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 5 days for feature visibility) starting on May 5, 2021.

Availability

Available to all Google Workspace and G Suite customers with Google Voice standard and premier licenses.
Not available to Google Workspace and G Suite customers with Google Voice starter licenses.

Resources

Google Workspace Admin Help: Set up ring groups

Improve Google Cloud Search results with Contextual Boost

maanantai 3. toukokuuta 2021

What’s changing We’re adding the ability to boost Google Cloud Search results using the Cloud Search Query API for third party data sources. Contextual boost is achieved by defining document specific context at the time of indexing and using the right contextual values at the time of query. Contextual boost is one of the key ways used to enable search personalization.
Some examples of the contextual attributes you can define are:

Location: Certain results can be more relevant to users from a specific location. For example, an employee in Japan might search for "benefits," and want to receive benefits information specific to their office in Japan
Department: Certain results can be more relevant to a user's department. For example, a member of the Sales team might search for "pitch decks," and want to discover pitch decks specific to their team
Tenure: Certain results can be more relevant to the user's tenure. For example, a new employee might search for "onboarding documents," and want to discover documents specific to employee onboarding

Who’s impacted

Admins and end users

Why you’d use it Context is a critical element in providing highly relevant search results. By providing a wide range of contextual attributes, users will see more tailored results based on inputs such as location, department, and job role. This helps reduce the time spent searching by surfacing more relevant content faster.
With this launch, we provide support for a wide range of contextual attributes that can be used to personalize the results for the end users. This launch also supports combining contextual attributes for deeper context. Combining attributes helps to further triangulate the right results tailored for a specific end user.

Getting started

Availability

Available to Google Cloud Search customers

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now.

Resources

Google Cloud Search: Increase ranking based on item context

“Show Editors” provides more context on changes made in Google Docs

maanantai 3. toukokuuta 2021

Quick launch summary You can now view richer information on the edit history of a particular range of content in Google Docs. Simply highlight and right-click on a range of text and select “Show Editors” from the dropdown menu. Here, you can view a list of editors and their latest edit along with time stamps. You’ll also have the option to open the Version History of the document.

This makes it easier to track edits made by multiple collaborators, giving greater insight into who the recent editors were, what changes were made and when.
Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about viewing who changed part of a document in Google Docs.

Rollout pace

Rapid Release domains: This feature is available now.
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 3, 2021

Availability

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Google Help: Find what’s changed in a file

Google for Education transformation reports window open, available worldwide

maanantai 3. toukokuuta 2021

What’s changing Google for Education transformation reports are available for K-12 Google Workspace for Education customers worldwide, at no additional cost. Note: transformation reports are only available in English only at this time.

The next reporting window is open as of May 3, 2021. See below for more information on generating your transformation report.

Who’s impacted Admins

Why you’d use it The transformation report is a free tool designed to help quantify your organization’s Google for Education implementation across our products and programs. Semester-based reports track usage trends over time and make it easy to understand how your organization is using Google Workspace for Education, Chromebooks, and progressing through Certification programs.

Based on usage information and survey responses, you’ll receive tailored recommendations and resources from Google for Education to help you drive more impact across your organization.

See here for more information about Google for Education transformation reports, as well as a list of frequently asked questions.

Getting started

Admins: Google Workspace for Education super admins must log in to the transformation report tool between May 3rd and May 21st to ensure a report will be available on June 2, 2021. Within the tool, we strongly recommend Admins:
- Update their settings, specifically their student enrollment and faculty count.
- Customize the product reporting windows — we recommend selecting two 12-week periods of time, current and previous, to display product data.
- Take and share Transformation Survey:

On June 2, 2021, log in to g.co/edutransformationreport to access your custom transformation report

End users: No action required.

Rollout pace

Rapid and Scheduled Release domains: Transformation reports are available now for all users.

Availability

Available to K-12 Google Workspace Education Fundamentals and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Google Workspace Updates Weekly Recap - April 30, 2021

perjantai 30. huhtikuuta 2021

New updates There are no new updates to share this week. Please see below for a recap of published announcements.Previous announcements The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.Edit details in line with Google Tasks on the web
You can now add additional information to your personal tasks without opening the “Details” dialog box. | Learn more. Admins will now be alerted when there is an issue with their Google Voice auto attendants or ring groups
Admins will now receive an alert in the Admin console’s Alert Center when an issue is detected with their auto attendant or ring group configuration along with instructions on how to quickly resolve the issue. | Learn more.
Google Vault now supports Google Sites
Google Vault now supports new Google Sites. You can use Google Vault to set retention policies for Google Sites, perform searches of Google Sites data, and export Google Sites content. | Learn more. Apply context-aware access policies to mobile and desktop applications
Admins can now assign existing or new context-aware access levels to Google desktop and mobile applications. | Learn more. Email threads with recipients outside your organization will be labeled “External”
We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner and can be turned on and off by admins. | Learn more. For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Email threads with recipients outside your organization will be labeled “External”

torstai 29. huhtikuuta 2021

What’s changing We’re adding a new “External” label to email threads that include recipients outside your organization. This adds to the existing external recipient warning banner, which is displayed when responding to emails sent from outside of your organization.

The “External” label will be visible on Gmail on the web and Android devices. We will provide an update when this feature becomes available on iOS.

Important Note: Admins can turn these warning labels on or off for their organization.

The external label and warning banner appears when interacting with individuals outside the domain.

Who’s impacted Admins and end users

Why it’s important The “External” label and the reply warning banner and label are helpful reminders for users to treat external messages with caution. This can help avoid unintentionally sharing confidential information with recipients outside of their organization.

Additional details Secondary and alias domains are exempted from being labeled as “External”.

Getting started

Admins: Visit the Help Center to learn more about turning external recipient warnings on or off in Gmail. Note: This setting controls both the “External” label and warning banner.
End users: No action required. When enabled by your admin, you'll see "External" label and warning banner when interacting with or replying to email threads with recipients outside your organization or contacts.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 29, 2021

Availability

Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Google Workspace Admin Help: Turn external recipients warnings on or off in Gmail

Useful Links

Updates

Specify which attributes are available for the Secure LDAP client

Additional admin controls for Google Voice ring groups

Improve Google Cloud Search results with Contextual Boost

“Show Editors” provides more context on changes made in Google Docs

Google for Education transformation reports window open, available worldwide

Google Workspace Updates Weekly Recap - April 30, 2021

Email threads with recipients outside your organization will be labeled “External”

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