Google Workspace Updates: 2022

Migrate your classic Google Sites before December 1, 2022

pondělí 16. května 2022

Quick summary We’re extending the previously announced timeline to give Google Workspace customers more time to migrate from classic Google Sites to new Google Sites. The new timeline is:

Starting December 1, 2022 (previously June 1, 2022): You will no longer be able to edit any remaining classic Sites in your domain.
Starting January 1, 2023 (previously July 1, 2022): Classic Sites will no longer be viewable unless they are converted to new Google Sites.

To ensure a smooth transition and access to new Sites functionalities, end users and admins are encouraged to use the Classic Sites Manager to complete migration and convert individual classic Sites to new Google Sites before December 1, 2022.

After January 1, 2023, we will replace each remaining classic Site with a Takeout archive and will attempt to convert each classic Site to a new Site. Review your domain’s settings prior to January 1, 2023 to ensure a successful migration.

You will be notified once all the sites on your domain have been migrated. This may take multiple months for your domain, depending on the number and complexity of your sites. In the meantime, you can check the status of your sites in the Classic Sites Manager. After migration, your classic Sites will no longer be available.

Getting started

Admins and Google Workspace end-users:

Use the Google Sites Migration Guide and the Classic Sites Manager to help your users transition. Visit our Help Center to learn how to convert a classic Site to a new Site, including new and improved Sites functionality.

To ensure a smooth transition, we recommend the following best practices when migrating your sites:

Create an archive of your classic Sites using the bulk “Download” functionality in the Classic Sites Manager so that you can refer to them later, if needed.
Since sharing settings work differently in new Sites than in classic Sites, always check your sharing settings after conversion:
Check that you are sharing with the desired audience before publishing.
Control whether collaborators can share your site with other users or publish the site in sharing settings. By default, all converted sites now have this setting disabled.
If your domain’s classic Sites sharing options are different from its Drive sharing permissions, confirm that access is correctly set for any users outside your domain.

Note that the timeline for this transition is different for users with personal Google accounts — see this article in the Help Center for more information. There are no changes to the timeline for users with personal Google accounts.

Availability

Available to all Google Workspace customers, as well as G Suite Basic and Business customers

Resources

Google Workspace Updates Weekly Recap - May 13, 2022

pátek 13. května 2022

Changes to the default Host Management controls in Google Meet for users with personal accounts The default setting for Host Management controls is changing for users with personal Google accounts. Previously, Host Management controls were ON by default — going forward, this setting will be OFF by default for new meetings. There are no changes to the behavior for Google Workspace customers or Google Workspace Individual users.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improved user interface for sharing your working location in Google Calendar

This update improves the working location feature by offering the same functionality for easily entering and updating location information in a more compact format that uses screen space more efficiently. | Learn more here and here.

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits, as well as G Suite Business customers.

Easily search for Google Meet content in Google Drive

In Google Drive, you can now use app:”Google Meet” to easily find and organize Meet content such as Meet recordings, meeting transcripts, and more. | Learn more.

Import existing custom themes to new Google Sites

You can now import a custom theme from one new Google Site to another. | Learn more.

Create Spaces and Add Members with the Google Chat API, available in Developer Preview

Using the Google Chat API, you can now programmatically create new Spaces and add members to those Spaces. This functionality is available in preview – developers can apply for access through our Google Workspace Developer Preview Program. | Learn more.

Require email verification to book appointments in Google Calendar

When using appointment scheduling in Google Calendar, you can now opt to have users verify their email before booking an appointment. When enabled, the user must be signed into a Google account or validate their email address using a PIN code to complete the booking. | Learn more.

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers.

New delegated VirusTotal privilege in the Alert Center

In 2021, we announced an integration between the Alert Center and VirusTotal. At that time, any admin who had the Alert Center privilege could access all VirusTotal reports. Now, we’ve added the ability for admins to control who can view VirusTotal reports. | Learn more.

Available for Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Standard and Education Plus.

Set up SSO profiles for multiple third-party identity providers with the Multi-IdP SSO beta launch

You can further customize authentication by setting up single sign-on (SSO) profiles for multiple identity providers and then configuring authentication for each group or OU. This feature is available beginning today as an open beta, which means you can use it without enrolling in a specific beta program. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Set up SSO profiles for multiple third-party identity providers with the Multi-IdP SSO beta launch

čtvrtek 12. května 2022

What’s changing For over a decade, we have given admins the ability to configure authentication through a third-party identity provider . In 2021, we expanded this capability by making it possible to choose between third-party identity provider or Google authentication for specific groups or organizational units (OUs).

Now, you can further customize authentication by setting up single sign-on (SSO) profiles for multiple identity providers and then configuring authentication for each group or OU. This feature is available beginning today as an open beta, which means you can use it without enrolling in a specific beta program.

You can now set up SSO profiles for multiple third-party identity providers

Who’s impacted

Admins

Why you’d use it

Currently, you can configure SSO with a third-party identity provider to apply to your entire domain and then require a subset of your users, such as vendors or contractors, to authenticate with Google instead. However, if you have more than one identity provider, you might require greater customization of authentication options. For example, your company might be migrating from one provider to another, or it might have acquired another company that uses a different provider.

The Multi-IdP SSO beta lets you set up SSO profiles for each of your third-party identity providers, giving you the flexibility to specify the authentication method for various users in your organization as needed.

Getting started

Admins: In the Admin console, navigate to Security > Settings > Set up single sign-on (SSO) with a third party IdP > Manage SSO Profile assignments. Visit the Help Center to learn more about setting up SSO for your organization.

Go to the Security settings to set up SSO profiles for third-party identity providers

End users: There is no end user setting for this feature.

Rollout pace

This feature is available now for all users.

Availability

Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers
Available to all Cloud Identity customers
Not available to Google Workspace Essentials customers
Not available to users with personal Google Accounts

Resources

New delegated VirusTotal privilege in the Alert Center

středa 11. května 2022

What’s changing In 2021, we announced an integration between the Alert Center and VirusTotal. At that time, any admin who had the Alert Center privilege could access all VirusTotal reports. Now, we’ve added the ability for admins to control who can view VirusTotal reports.

Important note: Once this feature is rolled out in your domain, some admins may lose access to VirusTotal. If so, super admins will have to re-provision access by going to Admin Privileges > View VirusTotal Reports.

Who’s impacted Admins

Why you’d use it This change will help ensure only those with proper privileges can view VirusTotal reports regarding sensitive data. The VirusTotal integration provides an added layer of investigation on top of existing alerts, empowering admins to take deeper look into threats and potential abuse, helping them better protect their organization and data. Visit the Help Center to learn more about using VirusTotal reports in the Alert Center.

Additional details VirusTotal provides an investigation layer on top of alerts but isn’t being used directly for detection or alerting. No customer information is shared from Google to VirusTotal.

Getting started

Admins: Visit the Help Center to learn more about using VirusTotal reports in the Alert Center and assigning admin privileges.
End users: There is no end user impact.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 11, 2022

Availability

Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Google Workspace Admin Help: Grant access to the alert center
Google Workspace Admin Help: View VirusTotal reports from the alert center
Google Workspace Updates Blog: Alert Center enrichment with VirusTotal threat context now generally available

Require email verification to book appointments in Google Calendar

středa 11. května 2022

Quick summary When using appointment scheduling in Google Calendar, you can now opt to have users verify their email before booking an appointment. When enabled, the user must be signed into a Google account or validate their email address using a PIN code to complete the booking.

This setting is off by default and is “sticky”. This means that if you turn it on or off, the configuration will be saved for any new appointment scheduling series. We hope this feature helps ensure you’re protected against potentially malicious actors.

Appointment scheduling user interface with email verification option unchecked.

Getting started

Admins: There is no admin control for this feature.
End users: This feature will be OFF by default and can be turned on by the user. Visit the Help Center to learn more about appointment scheduling and requiring email verification for appointments.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 11, 2022
Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on May 25, 2022

Availability

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, and Nonprofits customers
Not available to Google Workspace Essentials, Business Starter, Frontline, as well as legacy G Suite Basic and Business customers

Resources

Create Spaces and Add Members with the Google Chat API, available in Developer Preview

úterý 10. května 2022

What’s changingUsing the Google Chat API, you can now programmatically create new Spaces and add members to those Spaces. This functionality is available in preview – developers can apply for access through our Google Workspace Developer Preview Program.Google Workspace administrators can also use the API controls in Admin Console if they would also like to restrict access to Google Chat data.

Who’s impactedAdmins and DevelopersWhy you’d use it While it’s easy to create new Spaces and add members directly in Google Chat, there are cases where Spaces can be filled with many topics and side conversations, making it difficult to keep track of important information. Using the new API functionality, you can set up new spaces that focus on a specific topic, team, or project. For example, an on-call app can automatically create a space when an outage has been detected.Getting started

Developers: To use the Google Chat API, developers can apply for access through our Google Workspace Developer Preview Program.

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers

Resources

Import existing custom themes to new Google Sites

úterý 10. května 2022

Quick summary You can now import a custom theme from one new Google Site to another. This highly requested feature makes it easier to reuse themes that align with your organization’s brand guidelines or your personal style across your various sites.

Getting started

Admins: There is no admin control for this feature.
End users: In a new Site, navigate to Themes > Custom > Import theme. Visit the Help Center to learn more about changing how your site looks.

Rollout pace

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Available to users with personal Google accounts

Resources

Easily search for Google Meet content in Google Drive

úterý 10. května 2022

Quick summary In Google Drive, you can now use app:”Google Meet” to easily find and organize Meet content such as:

Meeting recordings
Chat transcripts
Attendance reports
Polls or question and answer reports
Meeting transcripts
Meeting notes created in Google Calendar

We hope this update makes it easier for you to quickly and efficiently find files related to Meet events in Drive. For example, you can search for Meet transcripts by the words they contain instead of their file format, Meet videos based on what folders they may be in (such as My Drive), or Meet recordings based on the date they were recorded.

Getting started

Admins: There is no admin control for this feature.
End users: When searching for Meet related files in Drive, use app:“Google Meet” in your query.

Rollout pace

Rapid Release and Scheduled domains: Full rollout (1-3 days for feature visibility) starting on May 10, 2022

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Available to users with personal Google accounts

Resources

Improved user interface for sharing your working location in Google Calendar

úterý 10. května 2022

Quick summary In August 2021, we gave users the ability to share where they’re working from directly on their calendar. This update improves the working location feature by offering the same functionality for easily entering and updating location information in a more compact format that uses screen space more efficiently.

Getting started

Admins: Working location is ON by default and can be disabled at the domain or OU level. Visit the Help Center to learn more about turning working location on or off for users.
End users: Unless disabled by your admin, this feature will be OFF by default. Visit the Help Center to learn more about setting your working location.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 10, 2022

Availability

Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Nonprofits, as well as G Suite Business customers
Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Education Fundamentals, Frontline customers as well as G Suite Basic customers
Not available to users with personal Google Accounts

Resources

Google Workspace Updates Weekly Recap - May 6, 2022

pátek 6. května 2022

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Use new table templates and dropdown chips in Google Docs to create highly collaborative documents

We’re introducing two new enhancements for our flexible, smart canvas for collaboration: dropdown chips and table templates in Google Docs. | Learn more.

Share your video feed when using Companion mode in Google Meet

When using Companion mode in Google Meet, you can now turn your camera on and share your video feed with all other participants. | Learn more.

Set recurring task end options directly in Google Tasks

You can set the end option for a recurring task (never, on a certain date, or after X occurrences) directly in Google Tasks. | Learn more.

Space managers can now delete messages in Google Chat

This feature will allow Space managers to easily moderate their spaces and remove any content that is irrelevant or inappropriate in the space. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Space managers can now delete messages in Google Chat

pátek 6. května 2022

Quick summary In Google Chat, Space managers can now delete messages from other users in a threaded spaces. This feature will allow Space managers to easily moderate their spaces and remove any content that is irrelevant or inappropriate in the space.

Getting started

Admins: There is no admin control for this feature. Visit the Help Center to learn more about optimizing Chat spaces for your organization.
End users: Hover over a message and select the “Delete the message” option.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 6, 2022

Availability

Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, and the Teaching and Learning Upgrade
Not available to Google Workspace Essentials, Business Starter, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers

Resources

Google Help: Optimize Spaces for your organization

Set recurring task end options directly in Google Tasks

středa 4. května 2022

Quick summary Currently, you can set the end option for a recurring task (never, on a certain date, or after X occurrences) by opening the task in Google Calendar. With this launch, you can also set this option directly in Google Tasks. This gives you more control over how and until when your tasks repeat.

Getting started

Admins: There is no admin control for this feature.
End users: These options will be available when creating or editing a task in Tasks. Visit the Help Center to learn more about setting up repeating tasks.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 4, 2022.

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers Available to users with personal Google Accounts

Resources

Share your video feed when using Companion mode in Google Meet

úterý 3. května 2022

Quick summary When using Companion mode in Google Meet, you can now turn your camera on and share your video feed with all other participants. For in-room participants attending a hybrid meeting, this feature helps improve collaboration and representation equity by giving everyone the ability to share their own video with other on-call participants.

Getting started

Admins: There is no admin control for this feature.
End users:

Rollout pace

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers

Resources

Use new table templates and dropdown chips in Google Docs to create highly collaborative documents

pondělí 2. května 2022

What’s changing We’re introducing two new enhancements for our flexible, smart canvas for collaboration: dropdown chips and table templates in Google Docs.

You can use dropdown chips to easily indicate the status of your document or various project milestones outlined in your document. There are two default dropdown options:

Project Status, which includes selections for “Not Started”, “Blocked”, “In Progress” and “Complete”
Review Status, which includes selections for “Not Started”, “In Progress”, “Under Review” and “Approved”.

Additionally, you can create a dropdown chip with custom options and colors to best suit your needs.

We’re also adding table templates, which allow you to quickly insert building blocks for common workflows such as a:

Launch content tracker
Project asset
Review tracker
Product roadmap

The columns within the template include a sample row of content to help guide you on how they can be used and customized.

Who’s impacted

End users

Why you’d use them

We hope these features help you to create highly customized and organized documents in Google Docs, making it easier to collaborate and drive your project forward.

Getting started

Admins: There is no admin control for this feature.
End users: These features will be available by default. You can insert a dropdown chip by selecting Insert > Dropdown. To insert a table template, select Insert > Table > Table templates.

Rollout pace

Dropdown chips

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on May 2, 2022

Table templates

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Available to users with personal Google Accounts

Resources

Google Workspace Updates Weekly Recap - April 29, 2022

pátek 29. dubna 2022

New updates Updated rollout schedule for additional Calendar statuses in Google Chat We’d like to provide updated rollout information for additional Calendar statuses in Google Chat, previously announced on March 14, 2022:

Rollout for Rapid release domains will be complete on Wednesday, May 5, 2022.
Rollout for Scheduled release domains will begin on Wednesday, May 11, 2022 and is expected to be complete by Tuesday, May 24, 2022.

Previous announcements The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Easily manage storage related activity and policies through new storage management tools in the Admin console In the Admin console, storage related activities can now be accessed and managed from a single source. | Learn more.

Quick access to additional actions when composing a message in Google Chat on iOS When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as:

Sharing a Google Meet link
Creating a meeting in Calendar
Accessing Google Drive Text formatting options and more.

Learn more.

Enhanced menus in Google Docs improves findability of key features on desktop We’re updating the menus in Google Docs to make it easier to locate the most commonly-used features. In this update you’ll notice:

Shortened menus for better navigation
Reorganization for more intuitive feature location
Prominent icons for faster recognition

Learn more.

Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings. | Learn more.

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web

středa 27. dubna 2022

Quick summary Previously, we announced warning banners for potentially malicious or dangerous files in Google Drive. We’re extending these warnings at the file-level — going forward, if you open a Google Docs, Sheets, or Slides file on the web, you’ll see these warnings.

Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 27, 2022

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers

Resources

Enhanced menus in Google Docs improves findability of key features on desktop

úterý 26. dubna 2022

What’s changing We’re updating the menus in Google Docs to make it easier to locate the most commonly-used features. In this update you’ll notice:

Shortened menus for better navigation

Reorganization for more intuitive feature location

Prominent icons for faster recognition

Who’s impacted End users Why it’s important The new design improves findability of key features, making it quicker and easier to use Docs. Note that existing functionality isn't changing with this launch. For features that have been reorganized, we hope that their new menu location will be more intuitive and make it easier and faster to navigate the product. In particular, Apps Script-related functionality is now grouped under the new “Extensions” menu. This includes access to the Apps Script IDE as well as management of add-ons. Getting started

Admins: There is no admin control for this feature.

End users: This feature will be available by default. Visit the Help Center to learn more about using Google Docs

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout with anticipated completion by end of May

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers Available to users with personal Google Accounts

Resources

Google Help:Using Google Docs

Quick access to additional actions when composing a message in Google Chat on iOS

pondělí 25. dubna 2022

Quick launch summary When using Google Chat on iOS, you can now easily take additional actions by hovering over the plus (“+”) icon next to the compose bar. You’ll see a variety of options such as:

Sharing a Google Meet link
Creating a meeting in Calendar
Accessing Google Drive
Text formatting options and more.

We hope this makes it easier to do your best work and collaborate when using Google Chat on your mobile device.
Getting started

Admins: There is no admin action required.
End users: Visit the Help Center to learn more about how to use Google Chat.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on April 25, 2022

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Resources

Easily manage storage related activity and policies through new storage management tools in the Admin console

pondělí 25. dubna 2022

What’s changing We’re rolling out new storage management tools to give our customers additional visibility, control, and insights into storage usage across users, groups, and their entire organization.

In the Admin console, storage related activities can now be accessed and managed from a single source. Using these new storage management tools, admins can quickly and easily:

View a storage usage summary for their entire organization
View storage used by specific products like Drive or Gmail
View the top users of storage in their organization
View shared drives with the most storage used in your organization
Manage and delete shared drives based on storage use, including the ability to sort and delete individual or multiple shared drives
View storage limit warnings Access detailed reports on storage usage Apply storage limits for users

Who’s impacted Admins

Why it’s important Admins can use these new tools to see how much storage is being used across their organization and view how close their organization is to reaching their storage limit.

In Storage Settings you can manage storage limits in Google Workspace across your organization. You’ll see the storage limit settings for your entire organization, which you can customize for specific organizational units and groups. Please visit the Help Center for more details on how storage is being used—and how you can manage it—across your organization.

This setting is turned OFF by default - when it’s turned on, you can create individual storage limits.

Easily modify storage privileges At launch, only super admins will have access to the storage management tools. Over the coming months, access will expand to delegated, user, and reseller admins. When available, admins can control all previously implemented storage policies, allowing them to control defaults and create custom roles to manage storage policies for their organization or users in specific organizational units or groups.

Getting started

Super Admins: The new storage landing page can be accessed via:

The “Storage” option in the left-hand navigation menu.
A new “Storage” card on the Admin console homepage.
Or by navigating to Account > Settings > Storage.

Availability

Available for all Google Workspace super admins, as well as legacy G Suite Basic and Business super admins

Resources

Admins can now specify how individual Android apps update within the Admin console

čtvrtek 21. dubna 2022

What’s changing Google Workspace admins can now specify how Android apps update, giving them greater control over how Android apps are deployed within their fleet. Specifically, admins can specify whether apps are updated right away or postponed. Further, admins can set these policies on a group level within their organization. See below for more information.

Who’s impacted Admins
Why it’s important Previously, the default behavior for app updates in managed Google Play was contingent on the device being connected to a Wi-Fi network, to be charging, and not being actively used. This behavior is not always suited to the needs of our customers and admins need more granular control over how apps are updated.
With this update, Admins can now set specific criteria for when Managed Play apps update:

High priority mode: the app is updated immediately after the developer publishes a new version. Note that for high priority, app updates will also still be issued when the default update criteria is met.
Postponed mode: the app will not be automatically updated during the 90 days after a new version is released. After this 90-day period, the newly available version of the app is automatically installed when a device is connected to Wi-Fi, charging, and the app is not in use. Note: users can still manually update the app via the Play Store.

Additionally, Admins can apply these configurations on a Group level within their organization, giving admins even greater granular control.
Getting started

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 21, 2022

Availability

Available to Google Workspace Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, the Teaching and Learning Upgrade, Education Plus, Frontline, legacy G Suite Business and Basic, and Cloud Identity premium customers.
Not available to Google Workspace Business Starter, Business Standard, Essentials, Nonprofits customers, and Cloud Identity Free customers

Resources

Create dynamic groups by querying custom user attributes

čtvrtek 21. dubna 2022

Quick summary Dynamic groups can now be defined by querying custom user attributes, allowing for more definitive group definitions based on user directory information. Admins can define memberships using a variety of conditions, such as a users:

Getting started

Admins: Visit the Help Center to learn more about dynamic groups, managing memberships automatically with dynamic groups, and membership query examples for dynamic groups.
End users: There is no end user impact.

Rollout pace

This feature is available now for all users.

Availability

Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers

Resources

Set up host controls and assign co-hosts ahead of meetings in Google Calendar

středa 20. dubna 2022

Quick summaryIn addition to setting up Google Meet breakout rooms in advance in Google Calendar, meeting organizers can also:

Turn meeting safety features on or off, such as chat lock, present lock, and more.
Designate co-hosts before the meeting.

We hope that by allowing meeting hosts to pre-configure additional settings and assign co-hosts, meetings can flow more smoothly.
Getting started

Admins: Visit the Help Center to learn more about managing Meet safety settings and Host Management.
End users: To configure host control and co-host options when scheduling a meeting in Google Calendar, select “Add Google Meet video conferencing” > “Video call options” (gear icon) > Host controls or Co-hosts.

Rollout pace

Rapid and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 20, 2022

Availability Moderation Settings

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers.
Available to users with a personal Google account

Co-host settings

Available to Google Workspace Essentials, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Business Standard, Business Plus, Education Fundamentals, Education Standard, Education Plus, and Teaching and Learning Upgrade customers
Not available to Google Workspace Business Starter, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers

Resources

Google Workspace Admin Help: Manage Meet safety settings

Refreshed ASUS Google Meet Hardware kits available now

úterý 19. dubna 2022

What’s changing Asus have refreshed their Google Meet hardware kits to give you powerful, easy to deploy solutions suited for hybrid work.

Who’s impacted Admins
Why it matters
New hardware elements improve in-room experience Debuting with the Asus hardware kits is the newly designed Google Speaker Mic for Google Meet (2nd gen). It provides excellent audio performance for your rooms with a sleek 30% smaller industrial design. It also comes with a magnetic table mount for easy installation.

Another part of the Asus hardware kits for Google Meet is “Myst Capture,” the new touch controller from Mimo. The Mimo Myst Capture features a refreshed industrial design which will give your conference rooms a more modern look. The new controller features standard HDMI and USB-C connectors and a USB-A connector for the speaker mic. Together with the included five-meter USB A-C cable, the new kit offers faster, simpler, and more reliable installations.

Getting started

Availability

Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers, with Google Meet hardware devices

Resources

Google Workspace Admin Help: Where is Google Meet hardware sold and supported?

Improved Admin experience for moving folders from My Drive to shared drives

úterý 19. dubna 2022

What’s changing Previously announced in beta, several improvements for moving folders from My Drive to shared drives are now generally available for admins and delegated admins. These improvements include:

Retaining folder IDs (“copyless moves”) to reduce disruption due to the move
Preventing moves that would exceed any shared drive limits
Creating shortcuts for any items that can’t be moved, preserving the existing hierarchy as a reference

Who’s impacted Admins

Why it’s important Shared drives are a powerful way to empower teams and organizations to store, access, and collaborate on files. These improvements will help admins confidently migrate folders from My Drive to shared drives by providing them with more context on the changes they’re making.

Additional details In the coming months, we will introduce end user support for moving My Drive folders to shared drives. Additionally, based on your feedback from beta testing, we are adding the ability to generate a report with more details about unmovable items. We will provide an update on the Workspace Updates Blog when these capabilities become available.

Getting started

Admins: Visit the Help Center to learn more about moving folders from My Drive to shared drives.

Important note: We strongly recommend refreshing your browser before moving folders.
If you are currently participating in the beta for this feature, all admins and delegated admins in your domain have access to the new feature.

End users: There is no end user impact.

Rollout pace

This feature is available now for all admins and delegated admins.

Availability

Available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, and Nonprofits, as well as G Suite Business customers
Not available to Google Workspace Business Starter and G Suite Basic customers, as well as users with personal Google Accounts

Resources

Google Workspace Admin Help: Move folders from My Drive to shared drives

Using document popularity in Cloud Search rankings

pondělí 18. dubna 2022

Quick Summary We’re improving search rankings in Cloud Search by taking into account document popularity. This means documents that have been clicked on by a large number of users will be prioritized in the overall search rankings. By surfacing popular and useful documents that match a user’s query, this feature will help reduce the effort and time required to find relevant documents.

Getting started

Admins: The feature is available by default. Use this guide to learn more about the use of Document Popularity in Cloud Search ranking. Note: You need to use the default redirect URLs for search results when using Cloud Search Query API for this feature to work.
End Users: No effort needed.

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now.

Availability

Available to all Google Cloud Search customers
Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, and Education Plus customers
Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers

Resources

Developer Guide: Influencing ranking through item popularity

Google Workspace Updates Weekly Recap - April 15, 2022

pátek 15. dubna 2022

New updatesUnless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.
Japanese grammar suggestions for Gmail
You'll now see grammar suggestions as you type in Japanese in Gmail. Grammar suggestions can help you write faster and more accurately. | Learn more.
Update to message ID in Google Chat audit logs
In order to make it easier for admins to quickly identify unique messages to take action on in the Security investigation tool, and chat audit logs. The “Message Id” field will now contain the Space ID and the topic ID. | Available to Google Workspace Enterprise Plus, Education Standard, and Education plus customers. | Learn more here.
Smart reply in Google Slides
In 2021, we introduced Smart Reply in Docs to save you time by suggesting quick responses to your comments, Now, Smart Reply in Google Slides saves you time replying to comments in Slides by suggesting relevant replies. Smart Reply suggestions appear below the reply box on comment threads in English. | Learn more.
Previous announcementsThe announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.
New beta for data loss prevention helps protect sensitive data when users upload files to external Google Forms
Previously, users in organizational units (OUs) or groups with active Drive Data Loss Prevention (DLP) policies couldn’t respond to external forms with File Upload questions. Now, we’re launching a new beta that will allow users to respond to external forms that contain File Upload questions, while also helping to prevent the leak of sensitive and confidential information. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard and Education Plus customers | Learn more and apply for the beta here.
Use context-aware access to help protect Admin console access
You can now apply contextual access rules to the Admin console. This enables you to control access to the Admin console based on user and device context. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers. | Learn more.
Additional one-click recommended actions in the Alert Center
In the Alert Center, Admins will see new “device wipeout” and “email quarantine” as additional one-click recommended actions.| Available to [list limited number of editions] only. | Learn more.
Join a Google Meet call from Google Docs, Sheets, or Slides
You can now join a Google Meet call from Google Docs, Sheets, and Slides. In addition to the present to Meet option, you can select “Join the call” to quickly join and present a document, spreadsheet, or presentation to all attendees, allowing everyone in the meeting to collaborate while having a conversation. | Learn more.Additional functionality for the Apps Script Integrated Development Environment (IDE) Script Editor
We’re now adding several new features to the IDE to help achieve functional parity with the legacy IDE experience. These features are:

Script Properties

Add-on Testing

Time Zone Setting

Rhino Debugging

Learn more here.Build custom, integrated solutions across Google Workspace with the new AppSheet Apps Script connector
We’re introducing a new AppSheet and Apps Script connector which allows you to extend custom, no-code apps to integrate and automate workflows across Google Workspace. | Learn more. New port for Google Meet media and TLS support for Meet on mobile
Google Meet now supports SRTP in TLS on mobile, which increases overall compatibility and helps ensure a higher quality video meetings with Google Meet. In addition, Meet is introducing support to UDP port 3478 to deliver media (note that existing ports 19302–19309 deliver media as well). | Learn more.Intelligent corrections for formulas in Google Sheets
These intelligent, context-aware corrections help you improve and troubleshoot many different kinds of formulas. Some examples include:

VLOOKUP errors

Missing cells in range input

Locking ranges when applying formulas across cells

Learn more here.Specify which Google Chat notifications from Chat and Gmail to receive when your iOS device is in Focus mode
You can now specify which Google Chat and Gmail contacts you still want notifications from when your iOS device is in Focus mode. | Learn more.
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Updates

Migrate your classic Google Sites before December 1, 2022

Google Workspace Updates Weekly Recap - May 13, 2022

Set up SSO profiles for multiple third-party identity providers with the Multi-IdP SSO beta launch

New delegated VirusTotal privilege in the Alert Center

Require email verification to book appointments in Google Calendar

Create Spaces and Add Members with the Google Chat API, available in Developer Preview

Import existing custom themes to new Google Sites

Easily search for Google Meet content in Google Drive

Improved user interface for sharing your working location in Google Calendar

Google Workspace Updates Weekly Recap - May 6, 2022

Space managers can now delete messages in Google Chat

Set recurring task end options directly in Google Tasks

Share your video feed when using Companion mode in Google Meet

Use new table templates and dropdown chips in Google Docs to create highly collaborative documents

Google Workspace Updates Weekly Recap - April 29, 2022

Warning banners alert users of suspicious Google Docs, Sheets, or Slides files on web

Enhanced menus in Google Docs improves findability of key features on desktop

Quick access to additional actions when composing a message in Google Chat on iOS

Easily manage storage related activity and policies through new storage management tools in the Admin console

Admins can now specify how individual Android apps update within the Admin console

Create dynamic groups by querying custom user attributes

Set up host controls and assign co-hosts ahead of meetings in Google Calendar

Refreshed ASUS Google Meet Hardware kits available now

Improved Admin experience for moving folders from My Drive to shared drives

Using document popularity in Cloud Search rankings

Google Workspace Updates Weekly Recap - April 15, 2022

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