Admins can now assign administrator roles to users, groups, or service accounts for a defined period of time. Once the expiration time is reached, the access granted by the role is automatically revoked.

This feature helps minimize security risks by reducing standing privileges and ambient access throughout your organization. It also streamlines administrative overhead, removing the need to manually track and revoke temporary privileges for short-term projects, coverage during employee absences, or external audits.

When assigning a role, super admins can choose from predefined durations (such as 30 days) or set a custom expiration date and time.

Temporary roles cannot be assigned to the primary admin for your organization, as the primary admin requires permanent super admin privileges.

Getting started

• Admins: Visit the Help Center to learn more about assigning admin roles for a specific duration.
• End users: There is no end user setting for this feature.

Rollout pace

• Rapid Release and Scheduled Release domains: Available now

Availability

• Available to all Google Workspace customers

Resources

• Google Workspace Admin Help: Assign admin roles for a specific duration

Users now have access to Gemini Omni 1.1 Flash directly within Google Vids. Omni 1.1 provides higher quality video extension with significant improvements in character and audio consistency. Additionally, Vids now supports generating AI videos and upscaling AI videos to 1080p to be publish ready.

Omni in Vids user experience

• Extend scenes with smooth transitions: Make scenes last longer while keeping the visual context, lighting, characters’ appearance, and the environment consistent.
• Set super-specific durations: Choose the exact duration of your generated clip so it aligns precisely with your story and voiceover.
• Generate in 1080p full HD: Create brand-new AI video scenes  in full 1080p HD, or upscale existing AI clips to blend seamlessly across your timeline.

Getting started

• Admins: This feature does not have an admin control.
• End users: Visit the Help Center to learn more about using Omni in Vids.

Rollout pace

• Rapid Release and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on September 23, 2026

Availability

• Business: Business Starter, Standard, and Plus
• Enterprise: Enterprise Starter, Standard, and Plus
• Education: Education Plus
• Consumer: Users with personal Google accounts; Google AI Pro and Ultra
• Other Editions: Enterprise Essentials and Enterprise Essentials Plus; Nonprofits; Individual
• Education Add-ons: Google AI Pro for Education; Teaching and Learning
• Other Add-ons: AI Expanded Access*

*Users with AI Expanded Access add-on licenses have higher limits on usage of Omni in Vids.

Resources

• Google Vids AI Limits: Learn about availability of AI features
• Google Vids Editors Help: Use AI to generate video clips

 We are introducing the ability to use Gemini Notebook as a context source in Google Docs. Building on our Workspace Intelligence foundation, this feature bridges the gap between deep research and content creation by grounding your drafts in a curated knowledge base – all without the need to switch tabs or copy-paste between tools.

If you’ve organized research in Gemini Notebook, you can now seamlessly tap into that library right where you write in Google Docs. Whether you're drafting a project proposal or a technical whitepaper, simply type "@" in the side panel or bottom bar to reference an existing Notebook. Gemini will ground its output in your sources and provide inline citations, making it easy to verify facts while staying in the flow of your work.

Getting started

• Admins: These features are available by default if Gemini for Workspace in Drive is enabled. Visit the Help Center to learn more about managing access to Gemini features in Google Workspace.
• End users: You must have Workspace smart features enabled to use these features. Visit the Help Center to learn more about creating personalized documents with Gemini in Google Docs.

Rollout pace

• Rapid Release and Scheduled Release domains: Available now

Availability

• Business: Business Standard and Plus
• Enterprise: Enterprise Standard and Plus
• Education: Education Plus
• Consumer: Google AI Pro and Ultra
• Education Add-ons: Google AI Pro for Education, Teaching and Learning
• Other Add-ons: AI Expanded Access

Resources

• Google Workspace Admin Help: Manage Gemini for Google Workspace
• Google Help: Respond to & manage comments with Gemini in Google Docs
• Google Docs Editors Help: Learn how Gemini in Gmail, Calendar, Chat, Docs, Drive, Sheets, Slides, Meet & Vids protects your data

We’re excited to announce the GA release of a new, simplified way for Workspace admins to import their past emails from any IMAP-based email provider while setting up Google Workspace.

By using this new feature, Google Workspace admins can import past emails seamlessly in a few clicks from multiple IMAP servers including Hostinger, Zoho, Yahoo!, iCloud, and many more. This significantly reduces the time and effort required to switch to Google Workspace, and consolidates your important emails into one secure location.

You can start the import process in two simple steps:

1. Connect to the IMAP server of your choice
2. Type in your IMAP email address and password

Example of email import process from any IMAP server

Getting started

Rollout pace

Availability

Resources

Occupancy counting is now available for Android-based Logitech Gen 2 room hardware (starting with Logitech Rally Board 65) to help measure how meeting rooms are used. This feature brings the same occupancy counting capabilities found on ChromeOS devices to Android-based hardware. Support for occupancy counting will be added next year for earlier Gen 1 devices later as part of an upcoming CollabOS update.

Understanding room occupancy helps organizations optimize real estate and room design based on user needs. For instance, organizations can track if rooms with older video hardware are being avoided in favor of rooms equipped with better tracking cameras and audio bars.

Admins can review occupancy data in the Google Admin console and optionally download it as a spreadsheet. This feature does not collect or store any personally identifiable information (PII). Because occupancy detection processes data locally on the device, the camera LED indicator may remain off during counting depending on the hardware vendor. Refer to vendor documentation for device-specific information.

Review room booking and occupancy in the Admin console

Getting started

• Admins: This feature will be off by default and can be enabled at the domain, organizational unit (OU), or group level. Visit the Help Center to learn more about turning on occupancy detection.
• End users: There is no end-user setting for this feature.

Rollout pace

• Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 28, 2026

Availability

• Available now to all Google Workspace customers with Google Meet on Logitech Gen 2 AOSP hardware devices (Rally Board 65 or later) with support for earlier devices coming in a future CollabOS update.

Resources

• Google Workspace Admin Help: Turn on occupancy detection
• Google Workspace Admin Help: Track room and device usage with Meet hardware