4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.

Improving the email signature experience for the Gmail app on Android devices 
Starting this week, if no mobile signature is set in the Gmail app on your Android device, your web signature will be inserted when drafting an email. This signature will include support for images, logos, and text formatting just as it appears when sending from web Gmail. If you prefer not to use the web signature on your Android device, you can set a non-empty mobile signature (such as your name). | Rolling out to Rapid Release domains now on Android devices; launch to Scheduled Release domains planned for April 21, 2025 on Android devices. | Rollout to Rapid Release and Scheduled Release domains is complete on iOS devices. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about creating a Gmail signature.
mobile signature in Gmail on Android devices
Set default colors and fonts for new scenes and objects in Google Vids 
We’re excited to announce that users can now set default colors and fonts for newly inserted scenes and objects like shapes and textboxes in Google Vids. To do so, in the toolbar, click Customize Styles > click New objects and scenes at the bottom right of the “Styles” panel. From there you can set colors and fonts for individual object types. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to Business Standard and Plus, Enterprise Standard and Plus, Essentials, Enterprise Essentials and Enterprise Essentials Plus and Education Plus. | Visit the Help Center to learn more about Google Vids.
Set default colors and fonts for new scenes and objects in Google Vids


Group by view aggregation now available for tables in Google Sheets 
Last year we announced that when using tables in Google Sheets, you’ll have access to our new type of view, group by, where you can aggregate your data into groups based on a selected column. This week, we’re excited to introduce the ability to apply column-level aggregations when in a group by view. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 21, 2025. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about using tables in Google Sheets. 
Group by view aggregation now available for tables in Google Sheets

Google Workspace apps are now available for the Gemini mobile app 
Workspace apps (formerly known as Workspace Extensions) for the Gemini app are now available on Android and iOS devices in open beta. When enabled, Gemini can connect across your apps, like Gmail, Docs, Calendar, and Drive, to provide more context to your prompts without the need to switch between multiple apps. We expect general availability to begin rolling out by the end of April 2025. | Rollout to Rapid Release and Scheduled Release domains is complete. | Available to all Google Workspace users with access to the Gemini app as a core service. | Admins can visit the Help Center to learn more about turning Google Workspace apps on or off in Gemini. | End users can Visit the Help Center to learn more about using Google Workspace apps in Gemini.


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New sidebar with design elements in Google Slides makes building presentations easier 
To help you find the features you need when creating, building and presenting Google Slides faster, users will now be able to access templates, image generation, new design components and more in a new sidebar on the right side of your canvas. | Learn more about the new sidebar in Slides. 

Introducing Audio Overviews, now available in the Gemini app 
Leveraging the same technology that powers NotebookLM’s Audio Overviews, Gemini app users can now generate podcast-style conversations based on documents, slides, and Deep Research reports. | Learn more about Audio Overviews in the Gemini app. 

Help me create in Google Docs now available in seven additional languages 
Help me create in Docs is now available in seven additional languages: Spanish, Portuguese, Japanese, Korean, Italian, French, and German. | Learn more about language availability for Help me create.

Support for continuous framing on select Logitech Google Meet on ChromeOS 
If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. | Learn more about framing on select Logitech Google Meet on ChromeOS. 

Pre-configure the Google Workspace apps admin setting for the Gemini app ahead of general availability 
Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. | Learn more about the admin setting. 

Introducing updates to sources for NotebookLM and NotebookLM Plus 
We’re introducing additional updates that improve upon the NotebookLM user experience as it relates to sources. | Learn more about new NotebookLM updates. 

NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers 
The Gemini app is now a Core Service for all education customers, NotebookLM is now a Core Service for all education customers and NotebookLM Plus, the premium version of NotebookLM, is now a Core Service for customers with Gemini Education and Gemini Education Premium add-ons. | Learn more about NotebookLM and the Gemini App.

More options for exporting your Google Workspace data are available in open beta
Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’). | Learn more about exporting your Google Workspace data are available in open beta.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 

    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).
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    What’s changing

    Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’). Specifically, they will be able to:

    • Export data from all or multiple services, such as Gmail, Chat, or Drive.
    • Export Drive data based on existing Drive labels
    • Export data from within a specific date range
    • Export data from selected shared drives

    What’s changing

    Beginning today, Admins can choose from several options when exporting their organization’s data (also known as ‘takeout’). Specifically, they will be able to:

    • Export data from all or multiple services, such as Gmail, Chat, or Drive.
    • Export Drive data based on existing Drive labels
    • Export data from within a specific date range
    • Export data from selected shared drives


    Exporting data for specific services

    Exporting data based on specific Shared Drives

    Exporting data based on specific or custom date range

    Exporting data based on specific Drive labels







    This update is available in open beta, which means no additional sign-up is required.


    Who’s impacted

    Admins

    Why it’s important

    In 2022, we introduced the ability for admins to export user generated content by organizational unit (OU) or group, and prior to that update, data export was limited to a customer’s full set of user generated content. With this update, we continue to give our customers more flexibility and specificity over the data they export, which is important as business and compliance needs evolve.

    Getting started


    Rollout pace


    Availability

    Resources


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    What’s changing 

    Who’s impacted 

    Additional details 

    Getting started 

    What’s changing 

    Last year, we launched enterprise-grade data protection in the Gemini app for Education Standard and Education Plus customers. As a core service with enterprise-grade data protection, the Gemini app: 
    Today, we’re expanding these protections to help more education institutions provide AI tools to their communities with the confidence that their data is private, safe and secure through the following updates: 
    NotebookLM and the Gemini app are now Core Services with enterprise-grade data protection for all education customers

    Who’s impacted 

    Why you’d use it 

    Gemini is an AI assistant for education that allows educators to chat with the Gemini app to brainstorm ideas, answer questions quickly, summarize content and more. In addition, students can use the Gemini app to learn more confidently with in-the-moment assistance, practice materials, and real-time feedback. 

    NotebookLM is an AI-powered thinking partner that helps you understand anything. It accelerates learning and knowledge sharing, with AI grounded on the documents that matters most to you. Educators and students 18+ can add their lesson plans, education standards, lecture notes and/or course readings to get real-time summaries, guided lesson plans, discussion questions, quizzes and more. They can also generate audio overviews to take learning on the go and make content more accessible, digestible and engaging. 

    With NotebookLM Plus, you can allow users to chat with your Notebooks without access to see or edit sources, customize the style and tone of notebook responses, create shared notebooks with usage analytics, and you get 5x more Audio Overviews, queries, notebooks, and sources per notebook. 

    Additional details 

    Workspace for Education users already had added data protection in the Gemini app and NotebookLM, meaning their data is not human reviewed or used to train AI models. These enterprise-grade data protections build on that to give school administrators peace of mind. 

    The Gemini app is available in more than 40 languages and over 230 countries and territories. Teen users get a unique Gemini app experience, which we created after consulting with child development and learning science experts. This included conducting learning focused red teaming, an industry standard testing process to find vulnerabilities in generative AI, and testing with youth advisory panels to ensure we’re bringing this technology to students responsibly. Admins with all Workspace for Education editions can use Vault to search Gemini app conversations and create an export of your search results.

    NotebookLM and NotebookLM Plus are available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English. Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. Notebooks can only be shared within your organization. 

    Getting started 

    • Admins: 
      • New customers: Access to the Gemini app and NotebookLM is OFF by default for Primary and Secondary (K12) customers, and ON by default for Higher Education customers. Visit the Help Center to learn more about turning the Gemini app on or off for users.
      • Existing customers: Your existing settings for the Gemini app and NotebookLM (on or off) will not change as part of this launch. Learn more about the available admin controls and our commitment to you in the Privacy Hub. 
    • End users: 

    Rollout pace 

    Availability 

    This update impacts: 
    • Education Fundamentals, Standard, and Plus
    • Customers with a Gemini Education or Gemini Education Premium add-on 

    Resources

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    What’s changing 

    Getting started 

    Rollout pace 

    Availability 

    Resources 

    What’s changing 

    In addition to the new NotebookLM features announced a few weeks ago, we’re excited to introduce additional updates that improve upon the NotebookLM user experience as it relates to sources. Starting today, you can: 
    • Use the new “Discover sources” functionality to find related sources from the web based on the topic you’re interested in. You can then add these sources to your notebooks, expanding your research and building more comprehensive notebooks. 
    • Use multimodal PDFs as sources with NotebookLM’s enhanced capability to understand all the content within PDFs, which includes text, images and graphs. 

    Who’s impacted 

    Admins and end users (18+) 

    Additional details 

    NotebookLM and NotebookLM Plus are available in 180+ regions where Gemini API is available and currently supports 35+ languages. For Audio Overviews, while you can upload sources from all supported languages, the spoken audio is currently only available in English. 

    Your uploads, queries and the model's responses are not used to train models and are not reviewed by human reviewers or otherwise used for product improvement without permission. Your data remains your data and any files uploaded, queries and responses are not shared outside your organization’s trust boundary. 

    Users can only upload sources from Workspace that they have permission to access. Furthermore, they can control who has access to their notebooks and set more granular permissions within each. 

    Getting started 

    Rollout pace 

    Availability 

    These features are available to NotebookLM and NotebookLM Plus users. 

    NotebookLM is available as a core service for Google Workspace: 

    • Business Starter 
    • Frontline Starter and Standard 
    • Essentials Starter, Essentials, Enterprise Essentials, Enterprise Essentials Plus 
    • Nonprofits 
    • Education Fundamentals, Standard and Plus 

    NotebookLM Plus is available as a core service for Google Workspace: 
    • Business Standard and Plus 
    • Enterprise Standard and Plus 

    NotebookLM Plus is available as a core service for Google Workspace for Education customers with these add-ons: 
    • Gemini Education 
    • Gemini Education Premium 

    Anyone who previously purchased these add-ons will also receive NotebookLM Plus as a core service: 
    • Gemini Business* 
    • Gemini Enterprise* 
    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.


    Resources 

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    What’s changing

    Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. We know that switching between apps to complete tasks can be tedious and time consuming, so with Gemini now able to connect across your apps, like Gmail, Docs, Calendar, and Drive, it can provide more context to your prompts and help you be more productive. 

    What’s changing

    Workspace apps (formerly known as Workspace Extensions) for the Gemini app will soon transition from open beta to general availability. We know that switching between apps to complete tasks can be tedious and time consuming, so with Gemini now able to connect across your apps, like Gmail, Docs, Calendar, and Drive, it can provide more context to your prompts and help you be more productive. 


    Generative AI > Gemini App > Apps > Allow access to Workspace apps after beta (upcoming general availability)


    As part of this transition, we will turn the Workspace apps admin setting ON by default. We expect general availability to begin rolling out by the end of April 2025. Starting today, admins can decide whether access is ON or OFF when the feature becomes generally available using the new “Allow access to Workspace apps after Beta (upcoming general availability)” setting.

    Providing the admin setting ahead of general availability provides admins time to review their configuration ahead of the launch:

    • No action is required if you want Workspace apps to remain “ON” for users with the Gemini app enabled.
    • If you do not want your users to access Workspace apps in the Gemini app or have custom settings at the user, group, or organizational unit (OU) levels, please configure the “Allow access to Workspace apps after Beta (upcoming general availability)” setting as soon as possible.

    Additional details

    • Workspace apps are only available to users 18+.
    • Google Workspace apps honors access control settings for files within Drive, meaning users can only access files that they own or have been shared with them (excluding files shared via Shared Drive).
    • Your use of Gemini with Workspace apps is governed by your organization’s Workspace agreement, including the Cloud Data Processing Addendum. Your chats and uploaded files in Gemini app won’t be reviewed by human reviewers or otherwise used to train generative AI models without your permission. Refer here for more detail.
    • The beta setting, “Allow access to Workspace apps in Beta (current phase)”, will be removed from the admin console once the feature becomes generally available.
    • Workspace apps are not available to Google Workspace users accessing Gemini as an additional Google service.
    • This update does not impact your current Gemini app service setting.

    Getting started

    • Admins: Review and update the Workspace apps setting before the general availability expected to begin at the end of April. Visit the Help Center for more information on turning Workspace apps in Gemini on or off.
    • End users: If enabled by your admin, connecting Google Workspace allows users 18 and older to summarize, get quick answers, and find information from apps and services like Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace apps.

    Rollout pace

    Availability

    Available for Google Workspace:
    • Business Starter, Standard, Plus
    • Enterprise Starter, Standard, Plus
    • Education Fundamentals, Standard, and Plus
    • Frontline Starter and Standard
    • Essentials, Enterprise Essentials, and Enterprise Essentials Plus
    • Nonprofits
    Available for Google Workspace customers with these add-ons:
    • Gemini Business*
    • Gemini Enterprise*
    • Gemini Education
    • Gemini Education Premium

    *As of January 15, 2025, we’re no longer offering the Gemini Business and Gemini Enterprise add-ons for sale. Please refer to this announcement for more details.

    Resources


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    What’s changing

    If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. When enabled, the camera will continuously adjust to optimally frame those in the meeting room, including participants coming and leaving the room. 

    What’s changing

    If you’re joining a meeting from a Logitech Rally Bar, Rally Bar Mini, and Rally Bar Huddle device, you can now take advantage of the devices built-in continuous framing. When enabled, the camera will continuously adjust to optimally frame those in the meeting room, including participants coming and leaving the room. 


    The feature can be selected and used by meeting participants directly from the touch controller.


    Getting started



    Rollout pace


    Availability

    • Available to all Google Workspace customers with Logitech Rally Bar and Logitech Rally Bar Mini camera systems. 

    Resources


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