Google Workspace Updates

Improving Google Meet attendance reports and making them available to more customers

2020年11月24日火曜日

Quick launch summary We previously launched Google Meet attendance reports for education meetings. We’re now making several enhancements to provide more access, control, and visibility into meetings and live stream reports. Specifically, we’re adding:

Live streaming viewership data. Attendance reports will now include data on live streaming viewers in a separate tab. Live stream data will include total viewer count and viewers over the course of the live stream.
Admin control over attendance tracking. Admins can choose whether an organizational unit can use the attendance tracking feature or not.
New settings to control report creation. Meeting organizers who are not in Education domains can choose whether a report is created for the meeting via in-meeting settings or from the Calendar event before the meeting starts. Meeting organizers at Education domains will continue to automatically receive attendance reports for meetings with five or more participants.
In-call viewer count for live stream events. Live stream hosts and meeting attendees (not live stream viewers) will now see a count of the total number of live stream participants when joining via Meet from a desktop or computer.
Attendance reports for more customers. We are making attendance reports available to Google Workspace Essentials, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus customers. Previously, they were only available to Enterprise for Education customers.

Getting started

Admins:

Attendance and live stream reports will be available by default for your users, but you can make them unavailable to your domain or specific OUs and groups. Visit the Help Center to learn more about managing attendance reports for your organization.
In-call viewer count for live streams will be ON by default and can’t be turned off. Visit our Help Center to learn more about live streaming a video meeting.

End users:

Users in Enterprise for Education domains: Meeting organizers will continue to receive reports automatically for meetings with five or more participants.
Users in other domains: Attendance reports will be OFF by default, but meeting organizers can turn them ON for any meeting using the meeting settings during the call or the calendar event before the call. Visit the Help Center to learn more about how to turn attendance reports on or off in Google Meet.
All users: In-call viewer count for live streams will be ON by default and can’t be turned off. Visit our Help Center to learn more about live streaming a video meeting.

Example of a live stream attendance report

Live stream viewer count is shown in the top left corner of the screen
Rollout pace Live streaming data in reports:

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on November 24, 2020

Settings to control report creation (non-Education organizations only):

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility)

In-call viewer count for live streams:

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on November 24, 2020

Availability

Available to Google Workspace Essentials, Business Plus, Enterprise Essentials, Enterprise Standard and Enterprise Plus, as well as G Suite Enterprise for Education customers
Not available to Google Workspace Business Starter, Business Standard, as well as G Suite Basic, Business, Education, and Nonprofits customers

Resources

Roadmap

This feature was listed as an upcoming release.

Office editing on iOS brings Google Workspace collaboration to Microsoft Office files

2020年11月24日火曜日

Quick launch summary We’re making Office editing available on iOS. This feature brings the collaborative and assistive features of Google Workspace to your Microsoft Office files when you’re using your iOS device. Already available on the web and Android, it:

Allows you to edit, comment, and collaborate on Microsoft Office files using Google Docs’, Sheets’, and Slides’ powerful real-time collaboration tools.
Improves sharing options, improves sharing controls, and reduces the need to download and email file attachments.
Streamlines workflows by reducing the need to convert file types.

Office editing will replace Quickoffice (sometimes known as Office Compatibility Mode), which has more limited functionality and collaboration capabilities. See more about Office editing in our announcement for the feature on the web.
Getting started

Rollout pace

This feature is available now for all users.

Availability

Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits customers
Available to users with personal Google Accounts

Resources

Make specific applications exempt from session length policy

2020年11月23日月曜日

What’s changing Last year, we launched an open beta that enabled Cloud Identity admins to configure a session length (a.k.a. “reauth”) for Google Console and Cloud SDK. Now, we’re enhancing session length controls by allowing you to exempt specific applications from the reauth policy. We hope this will make it easier to roll out this feature in your domain.

Who’s impacted Admins

Why you’d use it The Google Cloud session control feature applies a session length to Google’s own GCP admin tools, as well as customer-owned and third-party applications that use the cloud-platform scope. When the configured session length expires, the application will require the user to reauthenticate to continue operating, analogous to what would happen if an admin revoked the refresh tokens for that application. The reauthentication requirement can help reduce unauthorized access to sensitive data.
We heard your feedback that there are some scenarios that make it difficult to roll this out. For example, some applications do not gracefully handle the reauth scenario, causing confusing application crashes or stack traces. Some other applications are deployed for server-to-server use cases with user credentials instead of the recommended service account credential, in which case there is no user to periodically reauthenticate. Customers impacted by these scenarios are unable to roll out session controls to any applications as it will cause these apps to work improperly.
This update allows you to add these apps to a trusted list, temporarily exempting the apps from session length constraints, while implementing session controls for all other GCP admin surfaces.

The previous session control settings page in the Admin console

The new session control settings page in the Admin console. Note the new “Exempt trusted apps” checkbox.
Getting started

Admins: This feature will be OFF by default and can be enabled manually using the “Exempt Trusted apps” setting. For more information on how to review the apps currently requiring cloud-platform scopes, and how to add those apps to the Trusted list, visit our Help Center.
End users: There is no end user setting for this feature.

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on Monday, November 23, 2020

Availability

Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits, and Cloud Identity customers

Resources

View richer information about coworkers directly within the Gmail side panel

2020年11月23日月曜日

What’s changing You can now find additional information about people within your organization, your Contacts, and people who email you in the Gmail side panel. This includes:

Contact information, such as phone number and email address,
Team and manager,
Office and desk location,
Whether you’ve received email from them before, and more.

Additional information will appear in the Gmail side panel.

You can also add people to your contacts and send them an email or message.
Who’s impacted Admins and end users
Why you’d use it This feature expands upon information you can already view when hovering over a person’s name in Gmail. In the side panel, you can learn more about who the person you’re collaborating with is, what team they’re on, and whether you’ve interacted with them before. We hope this feature makes collaboration and connecting with key stakeholders easier.
Additional details To maximize this feature, it’s helpful to have user data fully populated across Google Workspace apps. Workspace admins can populate this data in a few locations:

The “Users” section of the Admin console
Google Cloud Directory Sync
Admin SDK

Getting started

Admins: There is no admin control for this feature. Visit the Help Center to learn more about adding information to a user’s Directory profile.
End users: There is no end user setting for this feature. Click “More info” while hovering over a user’s information card, or select the Contacts icon in the side panel. Visit the Help Center to learn more about using Google products side by side.

Rollout pace

Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on November 23, 2020

Availability

Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, Enterprise for Education, and Nonprofits
Available to users with personal Google Accounts

Resources

Bringing breakout rooms in Google Meet to more Google Workspace customers

2020年11月19日木曜日

Quick launch summaryLast month, we launched breakout rooms in Google Meet to G Suite Enterprise for Education customers. We’re now making breakout rooms available to Google Workspace, Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus customers, as well as G Suite Business and Enterprise for Education customers.
In addition, we’re introducing the following new features to improve your experience in breakout rooms:

Ask for help: Participants can ask for help when they are in a breakout room, and the moderator can see the request from the moderator panel and join the breakout room.
Timer/countdown: The moderator can set up a timer for a breakout session. Participants will see a banner to keep track of how much more time they have in the breakout room. They’ll also be alerted when there are 30 seconds left so that they can wrap up the discussion and, when time is up, participants will be prompted to go back to the main call.
Additional supported participants: Dial-in phone participants can now be assigned to breakout rooms. Starting in two weeks, anonymous users will also be able to be added to breakout rooms.

Getting started

Admins: There is no admin control for this feature.
End users: This feature will be available by default. Visit the Help Center to learn more about using breakout rooms in Meet.

Rollout pace

Rapid Release and Scheduled Release domains: This feature is available now for all users.

Availability

Available to Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, and Enterprise Plus, as well as G Suite Business and Enterprise for Education customers
Not available to Workspace Business Starter, as well as G Suite Basic, Education, and Nonprofits customers

Resources

Roadmap

This feature was listed as an upcoming release.

Virtually raise your hand to ask a question in Google Meet

2020年11月17日火曜日

Quick launch summaryVideo meeting participants can now let you know if they have a question or indicate that they would like to speak by raising their hand in Meet. In large meetings, this helps to increase participation while not disrupting the flow of the conversation and helps to prevent people from interrupting one another.
To raise your hand in Meet, click on the “Raise Hand” button on the bottom bar during the meeting. Once the button is pressed, it will change to a “Lower Hand” button, which can be clicked to lower your hand.

Raise and lower your hand in Meet

When a participant raises their hand, the meeting’s moderator will see a hand icon in their video preview. If the moderator is presenting in another tab, they’ll get a sound notification when someone raises their hand.
The moderator will also be able to see all raised hands in the order they were raised in the meeting participant list panel to help them address questions accordingly. The moderator can lower a specific person’s hand or lower all hands.

Moderator view of raised hands

Getting started

Admins: There is no admin control for this feature.
End users: This feature will be ON by default. Visit the Help Center to learn more about using hand raising in Meet.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on November 17, 2020

Availability

Available to Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus well as G Suite Business, Education, Enterprise for Education, and Nonprofits customers
Not available to Workspace Business Starter as well as G Suite Basic customers. Not available to users with personal Google Accounts

Resources

Google Help: Hand Raising with Google Meet

Roadmap

This feature was listed as an upcoming release.

Support for multiple Exchange endpoints on Google Calendar

2020年11月17日火曜日

What’s changingWe’re enabling support for multiple Microsoft Exchange endpoints so Google Calendar users can view calendar availability for Exchange users across multiple Exchange environments within Calendar Interop. Calendar Interop is a feature that lets you sync events and availability between Google Calendar and Exchange (both on-premises and Exchange Online).Who’s impactedAdmins and end usersWhy you’d use itIf your organization has multiple subsidiaries, or if you want to share calendar availability between trusted external partners, you can now add their Exchange server endpoint as an additional endpoint in the Calendar Interop tool. Each new endpoint must have a unique domain.Getting started

Admins: The new setting update can be found in the Admin console at Apps > Workspace > Calendar > Calendar Interop management. Visit our Help Center to learn more about setting up Exchange calendar availability sharing in the Admin console.
End users: Once an additional Exchange endpoint is added, end users should be able to view calendar availability within a few hours.

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1–3 days for feature visibility) starting on November 17, 2020

Availability

Available to Workspace, Business Starter, Business Standard, Business Plus, Enterprise Standard, and Enterprise Plus, as well as G Suite Basic, Business, Education, and Enterprise for Education customers
Not available to Workspace Essentials, Enterprise Essentials, as well as G Suite Nonprofits customers

Resources

Google Workspace Admin Help: Allow Calendar users to see Exchange availability data

Useful Links

Updates

Improving Google Meet attendance reports and making them available to more customers

Office editing on iOS brings Google Workspace collaboration to Microsoft Office files

Make specific applications exempt from session length policy

View richer information about coworkers directly within the Gmail side panel

Bringing breakout rooms in Google Meet to more Google Workspace customers

Virtually raise your hand to ask a question in Google Meet

Support for multiple Exchange endpoints on Google Calendar

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