Google Workspace Updates: September 2023

Google Workspace Updates Weekly Recap - September 29, 2023

Friday, September 29, 2023

3 New updates Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.Improved paste values experience in Google Sheets Previously, when pasting a number in Google Sheets using Paste special > Values only, the content pasted was only the text from the original range of cells. For example, for the date 9/21/2023, paste values only would paste the date serial number of 45190. To improve upon this feature, the default for paste values for numbers will include values and the number format, meaning all of your numbers will retain their formatting as you are working in Sheets. | Available now to all Google Workspace customers and users with personal Google Accounts.

Improved paste values experience in Google Sheets

Different certificates for signing and encrypting messages in Gmail If your organization uses different certificates for signing and encrypting messages, you can now use the Gmail CSE API to upload different encryption and signature public certificates for each user. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for October 9, 2023. | Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers. | Visit the Help Center to learn more about using the Gmail CSE API to manage user certificates.

Allow certificate mismatches for client-side encrypted messages In some cases, the email address associated with a user’s certificate might be different from their primary email address — this is known as a certificate mismatch. Admins can now opt to allow certificate mismatches, which means their end users will be able to decrypt and read messages with a mismatch. It should be noted that we recommend allowing certificate mismatches only when this feature is absolutely required for our organization. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for October 9, 2023. | Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers. | Visit the Help Center to learn more about allowing certificate mismatches for client-side encrypted messages in Gmail.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Create, modify, and insert email templates within Groups messages When you’re using Groups to send messages, you can save a composed message as a template to reuse in the future. | Learn more about email templates within Groups messages.
Additional space manager capabilities in Google Chat We’re adding two new controls to the list of space manager capabilities in Google Chat that were introduced earlier this year to ensure effective conversations take place in spaces. The new “Manage apps” and “Manage webhooks” options will allow space managers to control the ability of space members to add and remove apps and webhooks to a space. | Learn more about new space manager capabilities.
Easily link to a specific message in Google Chat Building upon the recent updates in Google Chat, such as message views, in-line replies and larger spaces, we’re introducing message linking, an additional feature that helps teams collaborate more effectively. | Learn more about message linking.
Easily add or remove groups of members to a space in Google Chat We’re introducing a new app for Google Chat called Bulk Member Manager that enables space managers and space members, who have permission to manage members, to easily add or remove members to or from a space in bulk. | Learn more about the Bulk Member Manager app.
The next phase of digital whiteboarding for Google Workspace In late 2024, we will wind down the Jamboard whiteboarding app as well as continue with the previously planned end of support for Google Jamboard devices. | This update impacts all Google Workspace customers who use the Jamboard app or 55-inch Jamboard device. | Learn more about the winding down of the Jamboard whiteboarding app.
Updates regarding the transition from spaces organized by topic to in-line threading in Google Chat In 2022, we introduced in-line threading for Google Chat and since March 2023, all newly created spaces in Google Chat are in-line threaded by default. On September 30, 2023, we will begin taking the next step toward a single, streamlined flow of conversation in Google Chat: all existing spaces organized by conversation topic will be upgraded to the in-line threaded experience. We’d like to share more information regarding the migration, what to expect, as well as what’s next for Google Chat. | Learn more about in-line threading in Google Chat.
Client-side encryption in Gmail is now available on mobile devices We’re expanding client-side encryption in Gmail to Android and iOS devices, so you can read and write encrypted messages directly from your device. | Learn more about client-side encryption in Gmail on mobile devices.
Beginning September 30, 2024: third-party apps that use only a password to access Google Accounts and Google Sync will no longer be supported Google Workspace will no longer support the sign-in method for third-party apps or devices that require users to share their Google username and password. | Learn more about Access to Less Secure Apps (LSA).

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:
Collaborate more seamlessly with Live pointers in Google Slides
Pair your video tile in Google Meet to improve accessibility for users with language interpreters
Scheduled Release Domains:
Find what you need faster with new Google Drive organizational options
Adding bulk conversion for place chips in Google Sheets
Copy space member email address in Google Chat
Evolving collaboration in Google Chat with smart chips
Expanding autocorrect to Google Chat
Insert links in the Google Sheets app on iOS devices
Rapid and Scheduled Release Domains:
Dynamic groups now supports negation queries
Add Google Groups to spaces in Google Chat (admin control)
Create, modify, and insert email templates within Groups messages
Easily add or remove members in bulk to a space in Google Chat
Client-side encryption in Gmail is now available on mobile devices

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Beginning September 30, 2024: third-party apps that use only a password to access Google Accounts and Google Sync will no longer be supported

Friday, September 29, 2023

What’s changing As part of our commitment to user safety, Google Workspace will no longer support the sign-in method for third-party apps or devices that require users to share their Google username and password. This antiquated sign-in method, known as Less Secure Apps (LSAs), puts users at an additional risk since it requires sharing Google Account credentials with third-party apps and devices that can make it easier for bad actors to gain unauthorized access to your account.

Instead, you’ll need to use the option to Sign-In with Google, which is a safer and more secure way to sync your email to other apps. Sign-in with Google leverages industry standard and more secure OAuth method of authentication already used by the vast majority of third-party apps and devices.

We previously announced this change in 2019, and are now ready to share an updated timeline regarding this change:

Access to Less Secure Apps (LSA) will be turned off in two stages:

Beginning June 15, 2024:

The LSA settings will be removed from the Admin console and can no longer be changed. Enabled users can connect during this time, but disabled users will no longer be able to access LSAs. This includes all third-party apps that require password-only access to Gmail, Google Calendar, Contacts via protocols such as CalDAV, CardDAV, IMAP, SMTP, and POP.
The IMAP enable/disable settings will be removed from users’ Gmail settings.
If you’ve been using LSAs prior to this date, you can continue using them until September 30, 2024.

Beginning September 30, 2024:

Access to LSAs will be turned off for all Google Workspace accounts. CalDAV, CardDAV, IMAP, POP and Google Sync will no longer work when signing in with just a password — you will need to login with a more secure type of access called OAuth.

As part of this change, Google Sync will also be sunsetted:

Beginning June 15, 2024: New users will not be able to connect to Google Workspace via Google Sync.

September 30, 2024: Existing Google Sync users will not be able to connect to Google Workspace. Here is how you can transition your organization off Google Sync. To find Google Sync usage in your organization, please go to the Admin Console, navigate to Devices > Mobile & Endpoints > Devices, and filter by Type: Google Sync.

See below for more specific guidance for admins, end users, and developers regarding this change.

Who’s impacted

Admins and end users

Getting Started

Admins

Preparing your end users

In order for your end users to continue using these types of apps with their Google Workspace accounts, they must switch to a more secure type of access called OAuth. You’ll receive more information via email with affected users in your organization in the coming months. We recommend that you share the user instructions (included below) to help them make the necessary changes.

Mobile Device Management (MDM) Impact

If your organization uses a mobile device management (MDM) provider to configure IMAP, CalDAV CardDAV, POP or Exchange ActiveSync (Google Sync) profiles, these services will be phased out according to the timeline below:

June 15, 2024

MDM push of password based IMAP, CalDAV, CardDAV, STMP, POP and Exchange ActiveSync (Google Sync) will no longer work for customers who try to connect to an LSA for the first time.

If you use Google Endpoint Management, you will not be able to turn on "Custom Push Configuration" settings for CalDAV and CardDAV.

September 30, 2024

MDM push of password based IMAP, CalDAV, CardDAV, SMTP and POP will no longer work for existing users. Admins will need to push a Google Account using their MDM provider, which will re-add their Google accounts to iOS devices using OAuth.

MDM push of password based Exchange ActiveSync (Google Sync) will no longer work for existing users. Admins will need to push a Google Account using their MDM provider, which will re-add their Google accounts to iOS devices using OAuth.

If you use Google Endpoint Management, “Custom push configuration-CalDAV” and “Customer push configuration-CardDAV” (more details about the settings here) will stop being effective.

Scanners and other devices

If you have scanners or other devices using simple mail transfer protocol (SMTP) or LSAs to send emails, you’ll need to either: configure them to use OAuth, use an alternative method, or configure an App Password for use with the device.

End users

If you are using an app that accesses your Google Account with only a username and password, take one of the following actions to continue to access your email, calendar, or contacts. If you do not take one of the following actions by September 30, 2024, you will begin receiving an error message that your username-password combination is incorrect and you will not be able to log in.

Email Applications

Outlook 2016 or Earlier

Move to Microsoft 365 (formerly known as Office 365, a web-based version of Outlook) or Outlook for Windows or Mac, both of which support OAuth access.

Alternatively you can use Google Workspace Sync for Microsoft Outlook.

Thunderbird or another email client

Re-add your Google Account and configure it to use IMAP with OAuth.

The mail app on iOS or MacOS, or Outlook for Mac and use only a password to login

You’ll need to remove and re-add your account. When you add it back, select “Sign in with Google” to automatically use OAuth.

MacOS:

iOS:

Calendar Applications

If you use an app that uses password based CalDAV to give access to your calendar, switch to a method that supports OAuth. We recommend the Google Calendar app [Web/iOS/Android] as the most secure app to use with your Google Workspace account.

If your Google Workspace account is linked to the calendar app in iOS or MacOS and uses only a password to login, you’ll need to remove and re-add your account to your device. When you add it back, select “sign in with Google” to automatically use OAuth. Read more.

Contacts Applications

If your Google Workspace account is syncing contacts to iOS or MacOS via CardDAV and uses only a password to login, you’ll need to remove your account. When you add it back, select “sign in with Google” to automatically use OAuth. Read More.
If your Google Workspace account is syncing contacts to any other platform or app via CardDAV and uses only a password to login, switch to a method that supports OAuth.

All Other Applications

If the app you are using does not support OAuth, you will need to switch to an app that offers OAuth or create an app password to access these apps.

Developers

To maintain compatibility with Google Workspace accounts, update your app to use OAuth 2.0 as a connection method. To get started, follow our developer guide on using OAuth 2.0 to access Google APIs. You can also refer to our guide on OAuth 2.0 for mobile & desktop apps.

Users with personal Google accounts: In the coming weeks we will be removing the IMAP enable/disable toggle from your Gmail settings. IMAP access is always enabled over OAuth and your current connections will not be impacted. No action is required of users.

Availability

This change impacts all Google Workspace customers.

Resources

Google Help: Check Gmail through other email platforms

Client-side encryption in Gmail is now available on mobile devices

Friday, September 29, 2023

What’s changing We’re expanding client-side encryption in Gmail to Android and iOS devices, so you can read and write encrypted messages directly from your device. This allows your users to work with your most sensitive data from anywhere on their mobile devices while adhering to compliance and regulatory requirements. The Gmail mobile apps support encrypted mail natively, so users don't need to download multiple apps, or navigate to an external portal, to access their encrypted messages.

While Workspace encrypts data at rest and in transit by using secure-by-design cryptographic libraries, client-side encryption ensures that you have sole control over encryption keys and access to your data. Client-side encryption ensures sensitive data in the email body and attachments are indecipherable to Google servers — you retain control over encryption keys and the identity service to access those keys. For more information, check out our original announcement and the Workspace blog.

Getting started

Admins: Admin will need to enable the Android and iOS clients in the CSE admin interface in order for users to have access. This can be done in the Admin Console by going to Security > Access and data control > Client-side encryption > Identity provider configuration.
End users: To add client-side encryption to any message, click the lock icon and select additional encryption, and compose your message and add attachments as normal. Visit the Help Center to learn more about using client-side encryption for Gmail.

Rollout pace

Rapid Release and Scheduled Release domains: Available now.

Availability

Available to Google Workspace Enterprise Plus, Education Plus, and Education Standard customers

Resources

Updates regarding the transition from spaces organized by topic to in-line threading in Google Chat

Thursday, September 28, 2023

What’s changing In 2022, we introduced in-line threading for Google Chat and since March 2023, all newly created spaces in Google Chat are in-line threaded by default.

On September 30, 2023, we will begin taking the next step toward a single, streamlined flow of conversation in Google Chat: all existing spaces organized by conversation topic will be upgraded to the in-line threaded experience. We’d like to share more information regarding the migration, what to expect, as well as what’s next for Google Chat.

Who’s impacted Admins and end users

Why it’s important

Whether it’s a 1:1 conversation or a space, Google Chat plays a critical role in collaborating and communicating. Our goal is to continue evolving Chat to best serve our users and keep teams productive and connected.

As such, we’ve heard from our customers that the way conversations were structured in spaces could be improved. Specifically, users found topic-based conversations to be restrictive and tricky to navigate. With topic-based conversations users would struggle to keep track of individual topics as new replies were added, and often find themselves scrolling back through threads to locate relevant topics.. Over time, topic threads have become noisier and more complex for many users.

What became clear was the need for a continuous conversation flow. In-line threading allows users to reply to any message and create a discussion separate from the main conversation and users have reported a much higher satisfaction rate as compared to topic-based spaces. Users can also follow specific threads, whereby they’ll receive notifications for replies and @ mentions in that thread, helping to cut through clutter and stay on top of what matters most.

What to expect during the upgrade period

Beginning September 30, 2023 we will begin upgrading conversations grouped by topic to in-line threading. We anticipate this change to be completed by March 2024.

In order to minimize disruptions on day-to-day work, we will do our best to initiate upgrades during off-peak times on weekends. Should you be using Chat during these upgrades, spaces that are being upgraded will be inaccessible for a few minutes. Admins can use this form to specify a specific month and whether they prefer the upgrade to take place on weekdays or weekends. Please note this will be on a best effort basis and this form must be submitted by October 15, 2023. Based on the preference selected by a customer, we’ll choose one of the upgrade windows on a weekday or a weekend in the selected month and upgrade all the eligible spaces during off-peak hours.

Prior to the upgrade

A minimum of two weeks prior to the upgrade taking place, a banner will be displayed in impacted spaces notifying users about the impending change. Users will be able to click through to the Help Center for more information.

During the upgrade

As mentioned above, we plan to execute these changes during off-peak times to help minimize disruption. If you’re using an impacted space when the upgrade commences, most functions such as sending and receiving messages will be inaccessible. Typically, this will only last for a few minutes, after which users simply need to refresh the browser tab to access and use the newly upgraded space. Other direct messages, group conversations and in-line threaded spaces will not be impacted and will remain accessible during the upgrade

After the upgrade

Once the upgrade is complete, the space will use the in-line threaded model. Messages sent before the upgrade will be retained, and will be arranged chronologically, instead of by topic. There will also be a separator titled “Begin New Topic” to indicate every time a new topic was started.

In some cases, when people have responded on older topics, the new chronological order takes precedence. This means that messages may not appear next to the original topic, but rather according to their timestamp. When this occurs, the new response will quote the last corresponding message that it is replying to, as seen in the image below.

You’ll also see a separator between the last message sent before the migration, and a message indicating that the space has been upgraded to a space with in-line replies. Going forward, all new messages will feature in-line threaded functionality.

More new ways to work with threads

To further elevate the in-line threading experience, we’ll be introducing several new features during the remainder of the year and into 2024. Here’s a preview of some of those features — be sure to subscribe to the Workspace Updates blog for the latest updates on availability. Meanwhile, please refer to this post for even more features coming to Google Chat.

Resizable threads panel

You’ll be able to easily resize the threads sidebar to best suit your screen size or increase the focus on threads most important to you.

Home shortcut

“Home” is the place to manage and catch up on your Chat messages. Messages from your followed threads will be shown in Home. You can also filter to only see your followed threads and unread conversations. You’ll be able to open a conversation or reply from the Home view.

Select "Home" from the sidebar.

You can choose to get notified for all messages, and automatically follow all threads within a space ensuring you don’t miss any updates.

Thread participants

You will be able to see avatars of users that have replied to a thread to get better context and decide whether the thread is relevant to you.

Getting started

Admins:

If you want to request the upgrade in a specific month, please fill this form by October 15, 2023 (this is on a best effort basis).
You can find more details about the upgrade including FAQs here. If you have any questions or concerns, please reach out to your Google contact.

End Users: Visit the Help Center to learn more about using spaces, how to organize a space, and managing a space with in-line threading.

Availability

This update impacts all Google Workspace customers

Resources

Google Workspace Admin Help: Optimize Spaces for your organization
Google Help: Use Spaces in Google Workspace
Google Help: Learn when to use & organize a space
Google Help: Learn how to manage a space with in-line threading
Cloud Blog: Introducing innovations in Google Workspace to help your organization thrive in hybrid work
Workspace Updates Blog: Hold separate conversations in Google Chat spaces with in-line threading

The next phase of digital whiteboarding for Google Workspace

Thursday, September 28, 2023

What’s changing In late 2024, we will wind down the Jamboard whiteboarding app as well as continue with the previously planned end of support for Google Jamboard devices. For those who are impacted by this change, we are committed to help you transition:

We are integrating whiteboard tools such as FigJam, Lucidspark, and Miro across Google Workspace so you can include them when collaborating in Meet, sharing content in Drive, or scheduling in Calendar.
Further, we’re bringing these whiteboard solutions to the Series One Board 65 and Desk 27 devices by Avocor, so you can visually collaborate using a physical device and stylus.
We will provide a retention and migration path for Jamboard data so you don’t lose any of the collaborative work that’s been created within your organization.

Admins of impacted Google Workspace customers will receive more detailed information and instructions via email. We’ll continue to provide reminders here on the Updates Blog throughout this process as well.

Who’s impacted

Admins and end users

Why it’s important

We’re committed to partnering with industry-leading companies to bring the most innovative collaboration experiences to Google Workspace. We’ve heard from our customers that whiteboarding tools like FigJam by Figma, Lucidspark by Lucid Software, and the visual workspace Miro help their teams work better together — specifically, the advanced features they offer such as infinite canvas, use case templates, voting, and more. Based on this feedback, we’ve decided to leverage our partner ecosystem for whiteboarding in Workspace and focus our efforts on core content collaboration across Docs, Sheets, and Slides.

Whiteboarding capabilities in the conference room or classroom

Earlier this year, our partner, Avocor, delivered two next-generation video conferencing and whiteboarding devices, the Series One Board 65 and Desk 27, to succeed the original Jamboard device. With built-in Google AI features, studio-grade audio, and seamless video conferencing through Google Meet, these devices are designed for immersive team collaboration.

Today, we’re announcing that FigJam, Lucidspark, and Miro will create integrations for these devices, with expected delivery at the end of 2023 and early 2024 — we’ll keep you posted on the availability here on the Workspace Updates blog. Soon you’ll not only have a choice of three robust third-party whiteboarding experiences inside a Meet call, you’ll also have new options to use them outside a call as standalone whiteboarding tools on the Board 65 and Desk 27.

Transition timeline

Jamboard device:

Jamboard app

Starting October 1, 2024, you’ll no longer be able to create new or edit existing Jams on any platform, including the web, iOS, and Android.
Between October 1, 2024, and December 31, 2024, the app will be placed in “view-only” mode, during which time you will still be able to backup your Jam files. Learn more.
On December 31, 2024, we will wind down the Jamboard application, meaning your users will no longer be able to access their Jam files and Jam files will be permanently deleted. In the coming months, we’ll provide Jamboard app users and admins clear paths to retain their Jamboard data or migrate it to FigJam, Lucidspark, and Miro within just a few clicks, well before the Jamboard app winds down in late 2024. Review how you can generate a list of your Jamboard active users. Also, have your users download their Jam files

Additional details

We also understand the unique needs of educational institutions, so we’ve worked with Figjam by Figma, Lucidspark by Lucid software, and the visual workspace Miro to provide whiteboarding capabilities that cater to students and educators, whether they’re in primary school, secondary school, or higher education. To learn more about each offering, see which is best for your educational institution, and get guidance and resources for using these tools, please visit the Help Center. We will also work directly with educational institutions to compensate them for their Jamboard devices.

Getting started

Admins: Use this article in our Help Center for more Jamboard end of life information.
End users: You can keep your Jam files in Drive by saving them as PDFs. Learn how to download Jam files.

Availability

This update impacts all Google Workspace customers who use the Jamboard app or 55-inch Jamboard device.

Resources

Easily add or remove groups of members to a space in Google Chat

Wednesday, September 27, 2023

What’s changing We’re introducing a new app for Google Chat called Bulk Member Manager that enables space managers and space members, who have permission to manage members, to easily add or remove members to or from a space in bulk.
In addition to the new membership search feature and the ability to add up to 50,000 members to spaces in Google Chat, this update will help you better organize people, topics, and projects to help ensure effective conversations take place in spaces.

Easily add or remove groups of members to a space in Google Chat

Getting started

Admins: Admins can enable or disable users from adding Chat apps to their spaces by going to the Admin console > Apps > Google Chat > Chat apps access settings. Visit the Help Center to learn more about optimizing Chat spaces for your organization.
End users:

All space managers can add members using the Bulk Member Manager app. A space manager can grant permission for a space member to add other members by going to the space menu > Space settings > Access > selecting the All members option under Who can manage members and groups. If this is granted, a space member can use the Bulk Member Manager app to add members.
To use Bulk Member Manager, open the space that you want to add or remove members to/from > add the app to the space > type one of the following slash commands:

“/addDialog” to add members by copy/pasting email addresses. The app will guide you through the process of adding members.
“/removeDialog” to remove members by copy/pasting email addresses. The app will guide you through the process of removing members.
“/addCsv” (with a .csv attachment) to add members.
“/removeCsv” (with a .csv attachment) to remove members

Visit the Help Center to learn more about using the Bulk Member Manager app.

Rollout pace

This feature is available now for all Google Workspace customers

Availability

Available to all Google Workspace customers

Resources

Easily link to a specific message in Google Chat

Wednesday, September 27, 2023

This announcement is part of Google Cloud Next ‘23. Visit the Workspace Blog to learn more about the new Google Chat.

What’s changingmessage viewsin-line replieslarger spaces

To generate links to messages easier so that others can reference a particular topic or announcement, we’ve added a “Copy link” option for all messages posted in spaces, group messages and direct messages. Once the link is sent and clicked by a colleague, they will be taken to the original message within Chat as long as they have access to the conversation or space.

Easily link to a specific message in Google Chat

Getting started

Admins: There is no admin control for this feature.
End users:

To generate a link to a message, hover over the message and click the three-dot menu > select ‘Copy link” > paste the link within the conversation or space of your choice.

Users who don’t have access to a specific space will receive an error message upon clicking the link to a message in a space they do not belong to

Visit the Help Center to learn more about linking to a specific message.

Rollout pace

Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 27, 2023
Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 11, 2023

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Resources

Additional space manager capabilities in Google Chat

Tuesday, September 26, 2023

What’s changing We’re adding two new controls to the list of space manager capabilities in Google Chat that were introduced earlier this year to ensure effective conversations take place in spaces. The new “Manage apps” and “Manage webhooks” options will allow space managers to control the ability of space members to add and remove apps and webhooks to a space.

The new “Manage apps” and “Manage webhooks” options

We’re also making the following improvements to enhance the overall experience of spaces in Chat:

An updated “@” mentions dialog notification that explains why a specific user or an app cannot be added to a space.

An updated “@” mentions dialog notification

A new full screen view on web that shows space managers all installed apps and webhooks within a space.

Getting started

Admins: There is no admin control for this feature. Visit the Help Center to learn more about optimizing Chat spaces for your organization.
End users:

Go to the space menu > select “Space settings” > configure space settings and modify permissions as needed.
Visit the Help Center to learn more about managing your space settings and your role as a Space manager.

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 26, 2023

Availability

Available to all Google Workspace customers

Resources

Create, modify, and insert email templates within Groups messages

Tuesday, September 26, 2023

What’s changing When you’re using Groups to send messages, you can save a composed message as a template to reuse in the future.

Directly in Groups, you can create and save messages as a template. Templates can also be deleted.

Who’s impacted End users

Why you’d use it We know users rely heavily on sending messages from Groups, and often these messages closely resemble one another with only specific information requiring updates. Now, instead of typing the same message from scratch, you can compose and save your reply as a template, saving you time and accelerating your workflows. Some examples include:

Saving time on a new lead introduction by filling in only critical details, such as the recipient name and one sentence pitch.
As a teacher, create a template to quickly share daily homework assignments day after day.
When sending project updates, use a template to avoid the trouble of creating status reports from scratch.

Getting started

Admins: There is no admin control for this feature.
End users: Visit the Help Center to learn more about using email templates in Groups. Note that templates are specific to individual users and are not shared across other Group owners, managers, or members.

Rollout pace

Rapid and Scheduled Release domains: Available now.

Availability

Available to all Google Workspace customers and users with personal Google Accounts

Resources

Google Groups Help: Create & respond to messages

Google Workspace Updates Weekly Recap - September 22, 2023

Friday, September 22, 2023

New updates There are no new updates to share this week. Please see below for a recap of published announcements.

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Find and install third-party add-ons directly within Google Meet You can now find, install, and use third-party applications all without having to leave Google Meet. | Learn more about third-party add-ons for Google Meet.
Add Google Groups to spaces in Google Chat We’re introducing the ability for space managers and users with the permission to manage members to add Google Groups to a space. With this update, the group members are automatically added to a space and any changes to the group's membership, such as adding and removing members, are also automatically reflected in the space. | Learn more about Google Groups in spaces.
Collaborate more seamlessly with live pointers in Google Slides To boost collaboration in Google Slides, we’re introducing live pointers, a new feature that allows you and your colleagues to see each other’s mouse pointers in real-time. With this update, co-creators can easily point out specific text or visual elements within a Slide in order to highlight important information and content. | Learn more about live pointers in Slides.
Pair your video tile in Google Meet to improve accessibility for users with language interpreters We’re introducing tile pairing for Google Meet, which will allow you to pair your video tile with another meeting participant's tile. Once you pair your tile, other meeting participants will see both tiles shown next to each other. Both pairing partners will have their borders outlined in blue when speaking. Tile pairing will be indicated in the meeting captions as well. | Learn more about pairing tiles in Google Meet.
Differentiate messages better with additional modernizations in Google Chat We’re introducing message bubbles to enable users to more easily differentiate incoming versus outgoing messages in the Chat message stream. | Learn more about message bubbles in Chat.
Turn Q&As on or off for Google Meet livestream viewers Earlier this year, we announced that meeting hosts can now enable Q&A and poll features, which previously were only offered in traditional Meet meetings. Beginning this week, meeting hosts can turn Q&A on and off for livestreams. | Learn more about Q&As in Google Meet.
Additional improvements for monitoring Google Meet hardware issues in the Admin consoleRecently, we announced the ability to detect and monitor several additional Google Meet hardware issues from the Admin console. Now that ChromeOS M108 has rolled out to Meet hardware devices, we’re sharing an update on the rollout of some of those features. | Learn more about improvements for monitoring Google Meet hardware issues.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:
Insert links in the Google Sheets app on iOS
Scheduled Release Domains:
Add annotations to your presentations in Google Slides
Google Voice users can manage incoming calls across individuals and groups
Get started with smart canvas in Google Sheets
View speaker notes while co-presenting Google Slides in Google Meet
Import and convert sensitive Excel files into client-side encrypted Google Sheets
Rapid and Scheduled Release Domains:
AppSheet Core licenses will be included by default for more Google Workspace editions, along with a new Admin security setting
View & compare script versions with Apps Script project history
See message view counts in Google Chat spaces (mobile)
Expanding branding and customization capabilities to Google Sites
Updated zoom capabilities across Google Docs, Slides and Drawings
Find and install third-party add-ons directly within Google Meet
Add an organizational unit as an attribute in your external directory (open beta)

For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

Additional improvements for monitoring Google Meet hardware issues in the Admin console

Friday, September 22, 2023

What’s changingRecently, we announced the ability to detect and monitor several additional Google Meet hardware issues from the Admin console. Now that ChromeOS M108 has rolled out to Meet hardware devices, we’re sharing an update on the rollout of some of those features, including new options to fine tune your alerts:

Missing display issues began rolling out in the Admin console on September 21 and may take up to 10 days to go into effect on all domains.

You will be able to select which specific peripheral issue types you want to be alerted about from a new Admin console setting that also began rolling out on September 21 and may take up to 10 days to go into effect on all domains. If you don’t want to receive display alerts (or any other type of peripheral issues), you can opt out using the new setting. Note that the setting can be modified as soon as it appears in your Admin console, but it won’t actually go into effect until October 11.

Unless you’ve turned them off using the aforementioned setting, you will begin seeing email alerts for missing display issues beginning October 11. Note that it may take up to 10 days for settings to go into effect on all domains.

Monitoring Google Meet hardware issues, like devices going offline or missing cameras, is crucial to ensuring a smooth meeting experience for your users. We hope this update continues to make it easier and faster for admins to be alerted of issues in their fleet and quickly remedy them. See our original announcement for more information.

Getting started

Admins:

Rollout

Missing display issues in the Admin console and peripheral issue type setting:

Rapid Release and Scheduled Release domains: Gradual rollout (up to 10 days for feature visibility) starting on September 21, 2023

Configurability of peripheral email alerts by issue type:

Rapid Release and Scheduled Release domains: Gradual rollout (up to 10 days for feature visibility) starting on October 11, 2023

Availability

Available to all Google Workspace customers with Google Meet hardware devices

Resources

Turn Q&As on or off for Google Meet livestream viewers

Tuesday, September 19, 2023

What’s changing Earlier this year, we announced that meeting hosts can now enable Q&A and poll features, which previously were only offered in traditional Meet meetings. Beginning today, meeting hosts can turn Q&A on and off for livestreams.

We’ve also increased the limit of questions per meeting or livestream from 200 to 500.
Getting started

Rollout pace

Rapid Release and Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on September 19, 2023

Availability

Available to Google Workspace Enterprise Essentials Plus, Enterprise Starter, Enterprise Plus, Enterprise Standard, Education Plus, and the Teaching and Learning upgrade customers

Resources

Useful Links

Join the official community for Google Workspace administrators

In the Google Cloud Community, connect with Googlers and other Google Workspace admins like yourself. Participate in product discussions, check out the Community Articles, and learn tips and tricks that will make your work and life easier. Be the first to know what's happening with Google Workspace.

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Learn about more Google Workspace launches

On the “What’s new in Google Workspace?” Help Center page, learn about new products and features launching in Google Workspace, including smaller changes that haven’t been announced on the Google Workspace Updates blog.

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Updates

Google Workspace Updates Weekly Recap - September 29, 2023

Beginning September 30, 2024: third-party apps that use only a password to access Google Accounts and Google Sync will no longer be supported

Client-side encryption in Gmail is now available on mobile devices

Updates regarding the transition from spaces organized by topic to in-line threading in Google Chat

The next phase of digital whiteboarding for Google Workspace

Easily add or remove groups of members to a space in Google Chat

Easily link to a specific message in Google Chat

Additional space manager capabilities in Google Chat

Create, modify, and insert email templates within Groups messages

Google Workspace Updates Weekly Recap - September 22, 2023

Additional improvements for monitoring Google Meet hardware issues in the Admin console

Turn Q&As on or off for Google Meet livestream viewers

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